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Panasonic DP-C406 Operating Instructions Manual

Digital colour imaging system
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See also: Function Manual, Quick Reference Manual

Operating Instructions

(For Facsimile and Internet Fax)
Digital Colour Imaging Systems
DP-C406 / C306 / C266
Model No.
Before operating this machine, please carefully read this manual,
and keep this documentation in a safe place for future reference.
English
(Illustration shows optional accessories that may not be installed on your machine.)
Table of Contents
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Summary of Contents for Panasonic DP-C406

  • Page 1: Operating Instructions

    Operating Instructions (For Facsimile and Internet Fax) Digital Colour Imaging Systems DP-C406 / C306 / C266 Model No. Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. English (Illustration shows optional accessories that may not be installed on your machine.)
  • Page 2 Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorised Panasonic dealer. Quick Reference Guide Describes the basic procedures for each function, and introduces various settings for Copy function.
  • Page 3 Conventions Icons The following icons are used in this manual. Icon Description Indicates important information that must be read in detail. Indicates reference information. Notation The following notations are used in this manual. Notation Description For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch Panel Display are depicted as “xxx”.

  • Page 4: Table Of Contents

    Table of Contents Chapter 1 Getting To Know Your Machine Menu Map..........................Chapter 2 Basic Fax Transmission Placing Originals........................How to Place Originals....................Fax Transmission Procedure....................Entering a Destination ......................20 Manual Dialling........................ 20 Using the Address Book....................Searching for a Destination ................“Search” 24 Redialling ......................
  • Page 5 Chapter 3 Convenient Fax Features Time Controlled Communication (Deferred) ................ 57 Deferred Transmission ...................“Transmit” 57 Deferred Polling....................“Polling” 59 Polling ..........................61 Polling........................“Polling” 61 Storing Documents to be Polled ................. “Polled” 63 Using a Mailbox (Confidential Communication)..........“Mail Box” 65 What is Confidential Communication?................
  • Page 6 Printing a Document Received in Memory ..............Chapter 5 Internet Fax What is Internet Fax? ......................100 What is Internet Fax? ...................... 100 Using the Internet Fax Feature ..................101 What Internet Fax Can Do....................102 Sending Email ......................... 102 Receiving Email ......................
  • Page 7 Routing Setup Flow ......................140 Settings for Inbound Routing ................... 141 Programming the Address Book for Inbound Routing ............. 142 Using the Relay Feature ...................... 144 What is the Relay Feature? ..................... 144 Setting up a Relayed Transmission Network..............146 Example of a Relayed Transmission Network..............
  • Page 8 What is Program Key? ....................185 Programmable Items ....................... 185 Setting for Program Dialling ...............“02 Program Dial” 186 Setting for Group Dialling ...............“01 Group Dial” 188 Editing a Group Dialling ............“03 Modify Group Dial” 190 Deleting the Program Key Setting .........“04 Delete Program/GRP” 192 Printing the Program List............“00 Print Program List”...
  • Page 9 Index ............................ 227...

  • Page 10: Menu Map

    1Getting To Know Your Machine Menu Map The main screen and menu for Fax features are as follows. Address Book Screen Basic Menu: See page More Menus: See page Redial: See page 27 Monitor: See page 31 Number Pad Screen Search Screen Refer to Manual Dialling (see page 20) Refer to Searching for a Destination (see...
  • Page 11 Basic Menu Screen • Quality Adj. (Setting Original Quality: see page 33) • File Type and Name (Setting a File Type and a File Name: see page 125) • Original Size (Setting the Original Size: see page 36) • 2-Sided Original (Transmitting 2-Sided Originals: see page 38) •...
  • Page 12 - Polled (Storing Documents to be Polled: see page 63) • Advanced Comm. - Mail Box (Using a Mailbox (Confidential Communication): see page 65) - Sub Address Transmit (Sub-Address Communication: see page 73) - Lan Relay XMT (Relayed Transmission from Internet Fax: see page 154) More Menus >...
  • Page 13 • Print File (Printing a Communication Reservation File: see page 169) • Add Document (Adding Documents to a Communication Reservation File: see page 171) • Retry Incomp. File (Resending an Incomplete Document: see page 173) More Menus > Print Out Screen •...

  • Page 14: Basic Fax Transmission

    2Basic Fax Transmission Placing Originals How to Place Originals On the ADF Originals can be set up to the Upper Limit Indicator. Upper Limit Indicator Upper Guide Original Guides Adjust the Original Guides to the original’s width. Notice for ADF Do not use the following type / flawed originals.
  • Page 15 On the Platen Glass Notice for Platen Glass Align the original to the top left corner mark ( ). For Portrait Orientation Original Guides • If the original is not positioned properly, a portion of the original may not be scanned. •...

  • Page 16: Scanning Area

    Sending Non-Standard Size Originals When transmitting non-standard size original(s), the machine may perform Rotate transmission automatically and not transmit the portion of the original that exceeds the standard size (“P” portion). Rotation XMT is not carried out in Monitor Dial transmission. Rotation XMT The portion labelled “P”...

  • Page 17: Original Size

    Original Size From the ADF Maximum Size Minimum Size 2000 mm 140 mm Scanning Scanning Direction Direction From the Platen Glass Maximum Size 432 mm For Auto Reset When the pop-up screen is displayed while setting the address or facsimile mode, select “Continue?” on the Touch Panel Display, or press the Stop key on the Control Panel.

  • Page 18: Fax Transmission Procedure

    Fax Transmission Procedure You can send originals via a telephone line by simply entering the fax number using the Keypad or the Address Book. The basic procedure of transmitting a fax on this machine is as follows. The Facsimile function is available only when the optional G3 Fax Communication Board is installed. Place original(s).
  • Page 19 Select “More Menus” if additional settings The original(s) are stored into memory with a file number. Then starts dialling the telephone are required. number. The scanned data is sent in black and white (Grey Scale). For instructions on how to cancel a transmission, refer to Cancelling a Communication (see page 53).

  • Page 20: Entering A Destination

    Entering a Destination Stations can be entered by using the following methods or a combination of these: • Manual Dialling Enter the telephone number directly. (See below) • Using the Address Book Use the pre-programmed Address Book. - Use a Key Name (see page 22) - Select from “Favourites”...
  • Page 21 Fax number entry is also possible from the Using “ ” “Number Pad” in the Address Book This feature is available in certain countries screen, instead of the Control Panel only. Keypad. A “/” symbol appears when the dialling Number Pad Screen method is changed from “Pulse”...

  • Page 22: Using The Address Book

    Using the Address Book Select from “Favourites” If a destination is registered as a Favourite in Use a Key Name the Address Book, it can be selected using the If a destination is registered in the Address “Favourites” tab. Book, it can be selected by using a Key Name. The fax numbers must be pre-programmed into the Address Book.
  • Page 23 Use Group Dialling For transmission to multiple destinations using group dialling, follow the steps below. The group dialling button must be pre- programmed. Refer to Setting for Group Dialling (see page 188). Follow the step 1 and 2 on page 18. Select “Program/Group”.

  • Page 24: Searching For A Destination

    Searching for a Destination Search through the Address Book (Local Search) Select “Search” to look through the Address Book for the desired destination by the entry name. Select “Global” to search fax numbers or Email addresses in the LDAP server (See page 25). This feature is available in certain countries only.
  • Page 25 Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the Address Book of an LDAP server on the network for fax numbers or Email addresses. Select “Global” on the displayed screen to use the LDAP Search feature. Contact your network administrator to check whether the LDAP Search feature is available in your particular environment.
  • Page 26 To add the found destination to the Address Select “Fax Number” to display a list Book, select “Add to Local” on the LDAP of destinations. search screen, enter an entry name, and then select “OK”. (If you are using a PBX, you need to register a telephone number with the dial prefix.) Select a destination, and then select...

  • Page 27: Redialling

    Redialling To redial the most recently dialled number, follow the steps below. The “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”. Follow the step 1 and 2 on page 18. Select “Redial”.

  • Page 28: Preventing Accidental Transmission To Multiple Destinations

    Preventing Accidental Transmission to Multiple Destinations This function can prevent accidental transmission of documents to multiple destinations. It is useful when sending documents to a single destination. Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to “Off”...

  • Page 29: Confirming The Destination

    Confirming the Destination Confirming the Destination When Confirmation of the Destinations is Always Required You can confirm the entered destinations. When the Function Parameter “125 Confirm Select “Destinations: ###”. (###: Stations” (Fax/Email Settings > Fax Number of selected addresses) Parameters) is set, a message prompting the confirmation of destinations appears if the Start key is pressed before the destinations are confirmed.
  • Page 30 Select the desired field button, and confirm destinations. To add a destination, select “OK”, and then select the desired destination. Select “Destinations: ###” to confirm the destinations again. To delete a destination, select a destination, and then select “Delete” and “Yes”. Select “OK”, and then press the Start key.

  • Page 31: Transmission With Destination Monitoring

    Transmission with Destination Monitoring Select “Monitor” on the Touch Panel Display to obtain a dial tone. This feature is called “On-hook dialling”. To monitor the status of a remote station, follow the steps below. This function is not available when the Function Parameter “137 Re-enter Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”.

  • Page 32: Talking To The Remote Party Before Transmission

    Talking to the Remote Party Before Transmission If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below. Place original(s). If the Platen Glass is used, only one page can be transmitted at a time.

  • Page 33: Setting Original Quality

    Setting Original Quality Original Type Original type can be specified to suit your needs. You can select from text-only original, photo-only original, or original in which text and photos are mixed. Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent.
  • Page 34 Original Type Place original(s). Select for text-only originals. Refer to Placing Originals (see page 14). Press the Fax key. Select for originals in which text and photos are mixed. Select “Basic Menu”. Select for photo-only originals. If a photo original is scanned in the “Text” mode, the scanned image can be indistinguishable in the halftone area.
  • Page 35 Select “Address Book”, and then select a destination. Refer to Entering a Destination (see page 20). Press the Start key. The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

  • Page 36: Setting The Original Size

    Setting the Original Size The original’s size is usually detected automatically when an original is placed on the Platen Glass. If the size is not detected automatically, or you would like to change the detected size, you can set the Original Size manually by following the procedure below.
  • Page 37 Select “Original Size”. Press the Start key. The original(s) are stored into memory with a file number. The Confirmation screen appears each time an original is scanned. When the last original is scanned, select “No” to start transmission. Select the Original Size, and then select “OK”.

  • Page 38: Transmitting 2-Sided Originals

    Transmitting 2-Sided Originals 2-sided originals loaded in the ADF are scanned automatically with a specified binding edge position, and transmitted. Two binding edge selections are available: • Long Edge: 2-sided scanning is aligned to the long edge of the original. •...
  • Page 39 Select “2-Sided Original”. Press the Start key. The original(s) are stored into memory with a file number. Then starts dialling the telephone number. Select a binding position, and then select “OK”. Select when the binding position is on the long side of the original.

  • Page 40: Verification Stamp

    Verification Stamp This function confirms successful transmission or storage into the memory by stamping at the bottom of each successfully transmitted original(s) with a small “x” mark. Ex: Scanning Direction Verification Stamp The scanned document(s) are stamped after feeding through the ADF. The standard setting of the Verification Stamp is “Off”.
  • Page 41 Select “Verification Stamp”. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 33). Select “Address Book”, and then select a destination. Refer to Entering a Destination (see page 20). Press the Start key. The original(s) are stored into memory with a file number.

  • Page 42: Transmitting A Document Stored In Memory

    Transmitting a Document Stored in Memory Documents can be quickly scanned and stored in the memory before transmission. This feature allows you to send the documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the Fax transmission to complete.
  • Page 43 Place original(s). Press the Start key. Refer to Placing Originals (see page 14). The original(s) are stored into memory with a file number. Then starts dialling the telephone Press the Fax key. number. For instructions on how to cancel a Select “Basic Menu”.

  • Page 44: Job Build And Sadf

    Job Build and SADF The Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacity of ADF. Special originals (thin paper, etc.) can be fed from the ADF for Memory transmission. This function is available when “Job Build and SADF” is selected in the “Basic Menu”. The standard setting of “133 Job Build and SADF Mode”...
  • Page 45 Select “Job Build and SADF”. If you have another original(s), place the next original(s) within 5 seconds after the last original is scanned. Set “Quality Adj.” as required. Face up. Up to 100 sheets (80 g/m / A4) Refer to Setting Original Quality (see page 33).

  • Page 46: Direct Transmission

    Direct Transmission Documents can be transmitted immediately on scanning without storing into memory. Direct transmission is more convenient in situations as shown below. • When you want to send the documents right away. • When you want to send a large amount of documents. Original(s) To a single destination Memory...
  • Page 47 Select “Direct”. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 33). Select “Address Book”, and then select a destination. Refer to Entering a Destination (see page 20). Press the Start key. Transmission starts immediately upon scanning. For instructions on how to cancel a transmission, refer to To Cancel Direct Transmission: (see page 54).

  • Page 48: Verifying Communication Status

    Verifying Communication Status To verify the communication status, follow the steps below. Press the Fax key. When the verification is completed, select “OK”. Select “Basic Menu”. Select “Comm. Status” while the call session is in progress. Verify the communication status.

  • Page 49: Rotated Transmission

    Rotated Transmission If an A4/Letter-sized document is loaded in the portrait position, it could be interpreted as an A3/Ledger size on the receiving station. To avoid this misinterpretation, the machine is configured to support Rotated transmission. Set the Function Parameter “78 Rotation XMT” (Fax/Email Settings > Fax Parameters) to “Valid”. This allows an A4/Letter-size document to be rotated by 90 degrees automatically when they are loaded in the portrait position, so that it is transmitted in the same orientation as it would have been loaded in the landscape position.

  • Page 50: Batch Transmission

    Batch Transmission The Batch Transmission feature is useful in controlling the reduction of transmission time and telephone costs. In a Batch transmission job, the machine sorts documents bound for the same destination(s), and collectively handles them as one reserved document (file) to be transmitted in a single call.

  • Page 51: Getting An Outside Line Using Pin Code Access

    Getting an Outside Line Using PIN Code Access If your PBX requires a PIN (Personal Identification Number) code to access an external line, your machine can be set to prompt the user to enter the PIN code before dialling. This function is available when the Function Parameter “39 PIN Code Access” (Fax/Email Settings > Fax Parameters) is set to “Suffix”...

  • Page 52: Using Program Keys

    Using Program Keys If frequently used communication tasks are pre-programmed onto a respective program dialling button, the programmed operating sequence can be recalled by simply selecting the assigned button. Program dialling not only simplifies repetitive and complex operational sequences but also prevents operator errors.

  • Page 53: Cancelling A Communication

    Cancelling a Communication To cancel a communication, follow the steps below. To Cancel Memory Transmission: Press the Fax key. Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Select “Yes” to print a communication journal, or “No”...

  • Page 54: To Cancel Direct Transmission

    To Cancel Direct Transmission: Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Remove the document.

  • Page 55: Dial Prefix

    Dial Prefix Your machine has the following functions to utilize your existing fax phone numbers database: • LDAP database search for fax phone numbers (Directory Search) • Import an existing fax phone number list in CSV file format (Network Address Book Editor software) The phone numbers in the database are usually 10-digit numbers (It differs in each countries’...
  • Page 56 Press the Function key to open the Select “120-159”. Function Parameters screen. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. You can also proceed to step 8 by entering 122 with the Keypad and pressing the Start key. Select “122 Dial Prefix”. Enter the Key Operator password, and then select “OK”.

  • Page 57: Time Controlled Communication (Deferred)

    3Convenient Fax Features Time Controlled Communication (Deferred) Deferred Transmission The time must be pre-programmed in advance to send document(s) to a single or multiple destinations at a deferred time within the next 24 hours. The document is scanned and stored in memory as a reserved document until the pre-programmed time lapses.
  • Page 58 Set the deferred time, and then select Press the Start key. “OK”. Document(s) are stored into memory. The programmed deferred communication time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations (see page 165).

  • Page 59: Deferred Polling

    Deferred Polling If Polling is requested with a deferred time, it will start polling at the pre-programmed time. Pre-programmed Receiver Sender Communication Time Request to Poll Document(s) Memory Up to 50 built-in timers can be set for deferred communication. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents.
  • Page 60 Enter a communication time, and then Press the Start key. select “OK”. Polling starts when the pre-programmed time is reached. The programmed deferred communication time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations (see page 165).

  • Page 61: Deferred Polling

    Polling Polling Polling is a process of calling the other station(s) for document retrieval. The other station must know in advance that you will call, and must prepare document(s) by storing them into the memory. To ensure security, establish a polling password that is shared by the other station ahead of time. The receiving station initiates the call, therefore, it pays for the communication charges.
  • Page 62 If a password is required, enter the password, and then select “OK”. If you have set the polling password in the Function Parameter “26 Polling Password” (Fax/Email Settings > Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

  • Page 63: Storing Documents To Be Polled

    Storing Documents to be Polled Being Polled is the process of automatically transmitting document(s) upon receiving the polling request from the receiving station. You must prepare your machine by storing document(s) into memory ahead of time. To ensure security, set the polling password that is shared with the receiving station. The receiving station initiates the call, therefore, it pays for the communication charges.
  • Page 64 If a password is required, enter the password, and then select “OK”. The scanned document is stored in the memory as a polled file ready for transmission upon receiving a polling request. You can still send or receive documents even when the machine is setup to be polled.

  • Page 65: Using A Mailbox (Confidential Communication)

    Confidential Code (00000001) Polling from other machine Confidential Code (00000001) Print Memory Confidential Code (00000001) This feature works only if the remote station is any one of the following compatible Panasonic models. DP-180 DP-190 DP-1820E DP-1820P DP-2330 DP-3030 DP-3530 DP-4530...

  • Page 66: Confidential Transmission

    Confidential Transmission To transmit a confidential document, follow the steps below. You must have a mailbox password (8 to 16 digits) setup and shared with the receiving machine. Place original(s). Select “Transmit”. Refer to Placing Originals (see page 14). Press the Fax key. Select “More Menus”.
  • Page 67 Select a destination. Refer to Entering a Destination (see page 20). Select an address, except the address registered for Relayed transmission. Press the Start key. The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

  • Page 68: Confidential Polling

    Confidential Polling Press the Fax key. Enter the mailbox password (8 to 16 digits), and then select “OK”. Select “More Menus”. If you make a mistake, select “Clear” to delete entries one digit at a time. Select “Mail Box”. Select a destination. Select “Polling”.

  • Page 69: Storing Documents For Confidential Polling

    Storing Documents for Confidential Polling Place original(s). Enter the mailbox password (8 to 16 digits), and then select “OK”. Refer to Placing Originals (see page 14). Press the Fax key. Select “More Menus”. The documents are stored in the mailbox, and will be transmitted upon receiving the confidential polling request.

  • Page 70: Printing A Received Confidential Document

    ** Notice Of Confidential Document Held ** File No. Received From Pages Time Received PANAFAX dd-MMM 15:00 -PANASONIC *****DP-XXXX************************ -HEAD OFFICE - ***** - 201 555 1212- ********* Item Explanation Date/Time The date and time at which the confidential reception report is printed File No.
  • Page 71 Printing a Received Confidential Document To print a received confidential document, follow the steps below. After a received confidential document is printed, it is deleted from the mailbox. Press the Fax key. Select “Print File”. Select “More Menus”. Enter the mailbox password (8 to 16 digits), and then select “OK”.

  • Page 72: Deleting A Confidential Document

    Deleting a Confidential Document To delete a confidential document in a mailbox, follow the steps below. Press the Fax key. Enter the mailbox password (8 to 16 digits), and then select “OK”. Select “More Menus”. Documents in the mailbox are deleted. If you make a mistake, select “Clear”...
  • Page 73 • A centre machine supporting the Memory feature is required on the fax network to implement sub- addressed communications. For more details, contact your local authorised Panasonic dealer. • In a sub-addressed communication, the sub-addressing information must be checked between the sender and the receiver beforehand (sub-address is limited up to 20 digits).

  • Page 74: Sub-Addressed Transmission Using Address Book

    Sub-Addressed Transmission Using Address Book To transmit a document by sub-addressing, follow the steps below. This feature cannot be used when dialling from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 32). Place original(s). Enter a sub-address, and then select “OK”.
  • Page 75 Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 33). Select a destination. Refer to Entering a Destination (see page 20). Select an address, except the address registered for Relayed transmission. Press the Start key. Sub-addressed transmission starts.

  • Page 76: Sub-Addressed Transmission Using Manual Dialling

    Sub-Addressed Transmission Using Manual Dialling To enter a sub-address directly from the Keypad, follow the steps below. This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”. This feature does not work when dialling from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 32).
  • Page 77 Enter a sub-address. The telephone number and sub-address field can be up to 36 digits in length. However, the sub-address itself is limited to 20 digits. If you need to enter a sub-address containing a blank space (Ex: 123 456), input the sub-address from “Advanced Comm.”...

  • Page 78: Password Communication

    Setting Password-Protected Transmission (see page 81). Ex: Password Transmission Sender Receiver Transmission Password: 1234 Transmission Password: 1234 This feature works only if the remote station is any one of the following Panasonic models. DP-180 DP-190 DP-1820E DP-1820P DP-2330 DP-3030...

  • Page 79: Password Transmission

    Password Transmission To utilize the Password-protected Transmission feature, follow the steps below. You must set the password (4 digits) in the Function Parameter “43 Password-Transmit” (Fax/Email Settings > Fax Parameters) in advance. Place original(s). Select “Password XMT”. Refer to Placing Originals (see page 14). Press the Fax key.
  • Page 80 Select a destination. Refer to Entering a Destination (see page 20). Select an address, except the address registered for Relayed transmission. Press the Start key. Password-protected transmission starts. The transmission fails if the password of both units does not match.

  • Page 81: Setting Password-Protected Transmission

    Setting Password-Protected Transmission To always utilize Password-protected transmissions, follow the steps below. You must program a password (4 digits) in advance. Press the Function key to open the Select “01 Fax Parameters”. Function Parameters screen. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. Select “40-79”.
  • Page 82 Select “43 Password-Transmit”. Enter the password (4 digits), and then select “OK”. If you make a mistake, select “Clear” to delete. Select “On” or “Off”, and select “OK”. You can change the setting temporarily in “Password XMT” of “More Menus” for each transmission (See page 79).

  • Page 83: Printing Communication Journal

    000/001 00:01:45 Busy 000/001 00:00:00 021 111 1234 - PANASONIC - DP-XXXX ************ ************** - HEAD OFFICE - ****** - 201 555 1212 - ******* THE SLEREXE COMPANY LIMITED SAPORS LANE . BOOLE . DORSET . BH 25 8 ER TELEPHONE BOOLE (945 13) 51617 .
  • Page 84 Place original(s). Select “On”, “Off”, or “Inc Only”, and then select “OK”. Refer to Placing Originals (see page 14). Press the Fax key. Select “More Menus”. Select to print a communication journal after each transmission. Select not to print a communication journal.

  • Page 85: Transmitting A Document With A Cover Sheet

    Sample Fax Cover Sheet ***** Facsimile Cover Sheet ***** dd-MMM-yyyy 15:00 Message To: SALES DEPT. Message From: PANASONIC 201 555 1212 Page(s) Following This Cover Page Text Area 60 characters for 1 line (Up to 10 lines) The cover sheet is excluded from the total page count in the transaction journal.
  • Page 86 Place original(s). Select “On”, and then select “OK”. Refer to Placing Originals (see page 14). Press the Fax key. Select “More Menus”. Select to attach a cover sheet. Select not to attach a cover sheet. Select “Select Mode”. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 33).

  • Page 87: Receiving Documents

    4Fax Reception Receiving Documents There are two ways to receive fax calls on this machine. Automatic Reception The machine receives documents automatically. The machine answers all incoming calls (including voice calls). Manual Reception When your telephone rings, lift the handset of the external telephone. If you hear a beep from the phone, it means someone wants to initiate a fax call.

  • Page 88: Manual Reception

    Manual Reception When your machine is set to this mode, it will not receive documents automatically. After you answered the call, you can receive a fax. • Set the Function Parameter “17 Receive Mode” (Fax/Email Settings > Fax Parameters) to “Manual”. When your telephone rings, lift the external telephone handset.

  • Page 89: Print Reduction And Duplex Recording

    Print Reduction and Duplex Recording Print Reduction This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. If this happens, the document will be divided into separate pages.

  • Page 90: Duplex Recording

    When Print Reduction is Set to “Fixed” With the Function Parameter “24 Print Reduction” (Fax/Email Settings > Fax Parameters) set to “Fixed”, the machine prints all incoming documents reduced at the reduction ratio pre-programmed in the Function Parameter “25 Reduction Ratio” (Fax/Email Settings > Fax Parameters). The fixed reduction ratio can be programmed between 70 and 100% (in increments of 1%).

  • Page 91: Substitute Memory Reception

    Substitute Memory Reception When your machine cannot print an incoming document for some reasons, such as when it runs out of paper/toner, or paper has jammed, the received document is saved in memory automatically. This feature is called “Substitute Memory Reception”. When a received document is saved in memory as substitute memory reception, the message “Message in Memory”...

  • Page 92: Convenient Reception Features

    Convenient Reception Features This machine supports certain convenient-to-use reception features. Program these features as required. Selective Reception Your machine has the Selective Reception function which can prevent receiving unnecessary documents (junk fax and direct mail, etc.). Before receiving the document, the last 4 digits of the ID number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in the Address Book of each station.

  • Page 93: Fax Forwarding

    Fax Forwarding This feature allows all incoming faxes to be forwarded to the station registered in the Address Book. It is convenient when you want to receive fax calls at a location away from your office (such as your home) at night or during holidays. Sender A Receiver Forward...

  • Page 94: Password-Reception

    (Fax/Email Settings > Fax Parameters). Refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. Receiver Sender Reception Password: 1234 Reception Password: 1234 This feature works only if the remote station is any one of the following compatible Panasonic models. DP-180 DP-190 DP-1820E DP-1820P DP-2330...

  • Page 95: Junk Fax Filter

    Junk Fax Filter This machine can filter incoming faxes to prevent receiving unnecessary documents (junk fax, etc.). Before receiving the document, the sender’s numeric ID (fax number) will be compared to the numbers registered as junk fax numbers in the receiving station. If the fax number is found in the registry, the machine will cancel the reception.

  • Page 96: Receive To Memory

    Receive to Memory What is Memory Reception? Memory reception allows all incoming documents to be stored in memory, instead of printing them onto the output tray. • If the Memory Reception feature has been set in Function Parameters, the message “Receive to Memory”...

  • Page 97: Programming Memory Reception

    Programming Memory Reception To enable memory reception, follow the steps below. Press the Fax key. Select “On”, and then “OK”. Memory reception is programmed. Select “More Menus”. Select to enable memory Select “Select Mode”. reception. Select to cancel memory reception. Select to print a document received in memory.

  • Page 98: Printing A Document Received In Memory

    Printing a Document Received in Memory When a document is received in memory, a message is displayed. To print a document received in memory, follow the steps below. Press the Fax key. Select “Receive to Memory”. Select “More Menus”. Select “Select Mode”.
  • Page 99 Select “Print”, and then “OK”. Select to enable memory reception. Select to disable memory reception. Select to print a document received in memory. If a password is pre-programmed, enter the password (8 digits), and then select “OK”. This screen appears when the password is set in the Function Parameter “37 Receive to Memory”...

  • Page 100: What Is Internet Fax

    5Internet Fax What is Internet Fax? What is Internet Fax? It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email. Internet Fax communicates via an Intranet or the Internet without using the telephone line. This machine can be connected to 10Base-T/100Base-TX/1000Base-T Ethernet LAN (local area network).

  • Page 101: Using The Internet Fax Feature

    Transmitting to a Fax via a Relay Station (Relay Transmission) Email can be transmitted as normal fax documents via a relay station. Email can also be broadcasted. Refer to Relay Transmission (see page 104). Using the Internet Fax Feature To use the Internet Fax feature, a network cable must be connected to the machine, and the network environment must be properly configured in Function Parameters.

  • Page 102: What Internet Fax Can Do

    What Internet Fax Can Do This section introduces the functions of the Internet Fax feature. The Internet Fax feature not only sends and receives Email but also forwards fax documents via a telephone line and broadcasts them via a relay station. Sending Email A scanned document can be transmitted to an Internet Fax or a remote computer as an Email file attachment.

  • Page 103: Receiving Email

    Receiving Email When this machine receives Email from an Internet Fax or a computer, it starts printing the Email automatically. If the Email has an attached file in a format that is not supported by the machine, an error message is printed to alert you that the machine cannot print the Email. Internet Fax For instructions on how to receive Email, refer to Receiving an Email (see page 134).

  • Page 104: Relay Transmission

    PC using your current Email application through a relay station. To convert applications, such as spread sheet, into a TIFF-F format file, however, requires you to first download the software (TIFF converter) from the web site listed below. http://panasonic.net/pcc/support/office_products.html Ex: Internet Relay Transmission G3 Fax...

  • Page 105: Message Delivery Notice (Mdn)

    Message Delivery Notice (MDN) If the sender (Internet Fax) desires a processing confirmation, it must request a Message Delivery Notice when sending the message to a device supporting the notification function. ® ® Several Email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax, as well as sending a request for notification to the Internet Fax by Email applications that support the Message Disposition Notifications...

  • Page 106: Direct Internet Fax Transmission (Using Direct Smtp)

    For more details on the network configuration, contact your network administrator. More detailed information, please refer to the following site. http://panasonic.net/pcc/support/office_products.html (Business Fax -- Download -- Software / Documentation for Internet Fax -- How to use Direct Internet Fax(IFAX) Transmission)

  • Page 107: Tips For Internet Fax

    Tips for Internet Fax Your machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as follows. Differences between Internet Fax and Fax Stations on the Telephone Line Fax stations connected to the telephone line transmit data over a telephone line at their own expenses.
  • Page 108 Image data in the TIFF-F format has been attached to this Email. You can download the TIFF-F Image Viewer from the following URL addresses. http://panasonic.net/pcc/support/office_products.html If the document(s) are sent in the PDF format, the following message is shown instead.

  • Page 109: Preparing To Use Internet Fax

    The Email address format can be same as your regular Email address. If your Email address is [email protected], your machine’s Email address can be [email protected]. By default the machine requires the IP Address of the DNS server and prompts you to enter the SMTP server...
  • Page 110 Sending Email (This machine -> Other Internet Fax machine or PC) This machine -> Other Internet Fax machine or PC Internet Fax SMTP Server POP Server Internet Fax...

  • Page 111: Sending An Email Procedure

    Sending an Email Procedure The basic operation to send scanned originals as an Email is as follows. Check that the other party has Internet Fax capability before using this function. Email addresses and Fax stations can be mixed while entering the destinations. Email would be transmitted to an Email address destination, while normal fax documents would be transmitted to a fax destination.
  • Page 112 Select “More Menus” if additional settings Press the Start key. are required. The original(s) are stored into memory with a file number. Then the Email transmission starts. Deferred Transmission (see page 57) Emailing an A3-Sized Document (see The scanned data is sent in black and white (Grey page 127) Scale).

  • Page 113: Entering An Email Address

    Entering an Email Address Email addresses can be entered by any of the following methods: • Using the Onscreen Keyboard Enter the Email address directly. (See below) • Using the Address Book Use the pre-programmed Address Book. - Use a Key Name (see page 115) - Select from “Favourites”...
  • Page 114 2 Select a domain name from the pre- programmed domain list. Ex: Input character string: abc@ Selected from the domain list: [email protected] Press the Start key. The original(s) are stored into memory with a Each Email address can be up to 60 file number.
  • Page 115 Using the Address Book Select from “Favourites” If an Email address is pre-programmed in the Use a Key Name “Favourites”, it can be selected from If an Email address is pre-programmed in the “Favourites”. Address Book, it can be selected by using a Key Name.
  • Page 116 Use Group Dialling For transmission to multiple destinations with group dialling, follow the steps below. To use a Group button, group dialling needs to be programmed in Function Parameters. Refer to Setting for Group Dialling (see page 188). Follow the step 1 and 2 on page 111. Select “Program/Group”.

  • Page 117: Searching For Destinations

    Searching for Destinations Search through the Address Book (Local Search) The Email address of a remote station programmed in the Address Book can be searched by its entry name. Follow the step 1 and 2 on page 111. Select the destination to which you want to send to, and then select “OK”.
  • Page 118 Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the Address Book on an LDAP server on a network for fax numbers or Email addresses. To find out whether the LDAP Search feature works in your particular environment, contact your network administrator.
  • Page 119 Select “Email”. Press the Start key. The original(s) are stored into memory with a Select a destination, and then select file number. Then the Email transmission “OK”. starts. Only one Email address can be selected at a time. You can switch between the Email Addresses and Fax Number list by selecting “Email”...

  • Page 120: Using Cc, Bcc And From

    Using Cc, Bcc and From When creating an Email, you have the option of setting Cc and Bcc as its destinations, and entering a subject. If the use of From has been enabled in Function Parameters, the machine can transmit an Email with Email addresses entered in From other than its own Email address.

  • Page 121: Setting Cc And Bcc

    Setting Cc and Bcc To set Cc and Bcc as Email destinations, follow the steps below. On the Email screen, select “Cc” or “Bcc”. (See pages 111 and 120) Select an Email address, and then select “Close”. For instructions on how to set an Email address, refer to Entering an Email Address (see page 113).

  • Page 122: Setting From Field

    Setting From Field The From field preset in the machine can be changed by selecting “From” on the Email screen. To set the From field, follow the steps below. If “145 Sender Selection” is set to “Valid”, you can preset up to 25 sender names. You can select from the sender list when sending an Email.

  • Page 123: Setting Subject

    Setting Subject Every time you send an Email, you can enter its subject manually. To enter a subject, follow the steps below. The default subject is preset if the Function Parameter “21 Default Subject” (Fax/Email Settings > User Parameters) has been set. For programming instructions, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

  • Page 124: Confirming The Destination

    Confirming the Destination You can confirm the entered destinations. Select “Destinations: ###”. (###: Number of selected addresses) Select the desired field button, and confirm destinations. To delete a destination, select a destination, and then select “Delete” and “Yes”. Select “OK”.

  • Page 125: Setting A File Type And A File Name

    Setting a File Type and a File Name Documents can be scanned into the PDF or TIFF format, and renamed as well. Internet Fax does not support the PDF format. If a document is transmitted to an Internet Fax in the PDF format, the Internet Fax at the receiving station cannot print the images, resulting in an error.
  • Page 126 Enter a filename, and then select “OK”. The filename can be up to 20 characters long. For instructions on using the onscreen Keyboard, refer to Using the Keyboard in the Operating Instructions (For Function Parameters) of provided CD-ROM. If you make a mistake, select “Back Space” to delete one character at a time, or move the cursor to the beginning of the field, and then select the Clear key to delete the entire...

  • Page 127: Emailing An A3-Sized Document

    Emailing an A3-Sized Document Receiving stations may not receive large documents depending on the recording capability (paper size). If you want to transmit a document larger than A4, such as an A3 size, by using the Internet Fax feature, check the paper size capability of the receiving station before transmission. If the receiving station is capable of receiving an A3-sized document, you can send the document without reducing the size.
  • Page 128 Select “Select Mode”. Select “Address Book”, and then set an Email address. Select “A3 Email XMT”. Refer to Entering an Email Address (see page 113). Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts.

  • Page 129: Setting Message Delivery Notice (Mdn)

    Setting Message Delivery Notice (MDN) To enable Message Delivery Notice feature, follow the procedure below. The standard setting of the Function Parameter “173 Delivery Notice” (Fax/Email Settings > Fax Parameters) can be changed. For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
  • Page 130 Select “Address Book”, and then set an Email address. Refer to Entering an Email Address (see page 113). Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts. When the Email is opened at the receiving station, a delivery notice will be emailed automatically.

  • Page 131: When Email Transmission Fails

    When Email Transmission Fails If the Email fails to reach its destination, an error mail is returned from the mail server, and is printed on the machine. The error mail includes an error message, and the image of the first page of the transmitted document to alert the sender the conditions of the failure.

  • Page 132: Using An Completion Notice

    Using a Completion Notice The Completion Notice feature notifies your computer when Email or Fax transmission is completed. Before using this function, install the Panasonic Document Management System and Printer Driver, and then set up each software. Refer to Completion Notice Function in the Operating Instructions (For User Setup) of provided CD-ROM.
  • Page 133 Set an Email address. Refer to Entering an Email Address (see page 113). Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts. When the Email is sent, completion notice is also sent to the computer.

  • Page 134: Configuring To Receive Email

    Receiving an Email If the machine connects to a network as a POP client, it can receive Email either automatically or manually. The Email reception method from a POP server varies depending on the POP settings programmed in Function Parameters. Configuring to Receive Email Program the following parameters in Function Parameters (Fax/Email Settings >...

  • Page 135: Receiving Email Manually

    Receiving Email Manually With the Function Parameter “147 Auto POP Receive” (Fax/Email Settings > Fax Parameters) set to “Invalid”, Email is received manually. With POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP server periodically to check for new Emails, and the number of the incoming Email messages on the server appears on the display.

  • Page 136: Receiving Email With The Program Key

    Receiving Email with the Program Key This function allows others to share your machine to retrieve their Emails from the POP server by preprogramming their POP user names and POP passwords into the Program keys. They will be able to retrieve Emails by simply pressing the corresponding Program key. If security is of a great concern, and it is necessary to prevent unauthorised personnel from retrieving your Email from the POP server, leave the POP password field blank when programming the Program key.
  • Page 137 Receiving an Email on a Computer This section explains how to receive Emails transmitted from the machine to a computer, and also explains the Emails forwarded from the machine to a computer. Receiving Email on Your Computer A sample screen shot of a mailer that has received Email from an Internet Fax is shown below. ®...
  • Page 138 You can download the TIFF-F Image Viewer into your PC from the following URL address. http://panasonic.net/pcc/support/office_products.html License agreement of Panasonic’s TIFF-F Image Viewer application You must carefully read the license agreement before installing the TIFF-F Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.

  • Page 139: Inbound Routing

    G3 fax machine(s) over the telephone line. For more details on the types of fax that work with routing, contact your local authorised Panasonic dealer. If no sub-address is specified, your machine tries to match the originating fax machine’s numeric ID (TSI) with the TSI routing within its auto dialler, and will route the documents to the corresponding stations Email address(es) and/or telephone number(s).

  • Page 140: Routing Setup Flow

    Routing Setup Flow Before the Inbound Routing feature can be used, the Function Parameters and Address Book programming is required. Configure your machine for Internet Fax (See page 109) Set required parameters to “Valid” in Function Parameters To use sub-addressing Set the Function Parameter “152 Sub-Addr Routing”...

  • Page 141: Settings For Inbound Routing

    Settings for Inbound Routing To use the Inbound Routing feature, program the following parameters to meet the type of routing in Function Parameters (Fax/Email Settings > Fax Parameters): Routing Type Explanation Function Parameters Routing by sub-addressing Set this parameter to perform an ITU-T sub- Set “152 Sub-Addr address query within its auto dialler, and to route Routing”...

  • Page 142: Programming The Address Book For Inbound Routing

    Programming the Address Book for Inbound Routing To use the Inbound Routing feature, program the transferring destination in the Address Book. For instructions on how to register the Address Book, refer to Address Book (see page 175). Press the Function key. Enter an Email Address, and then select “OK”.
  • Page 143 Enter a Key Name, and then select Select to display the station in “Favourites”. “OK”. Select not to display the station in “Favourites”. To enable sub-addressed routing, enter a sub-address, and then select “OK”. Key Names are used to select the destinations on the Touch Panel Display.

  • Page 144: Using The Relay Feature

    Using the Relay Feature What is the Relay Feature? From your PC or machine, you can send documents to the End Receiving Station(s) via an Internet Relay Station. After the relay station completes its transmission to the End Receiving Station, your PC or machine receives a Communication Journal from the relay station.
  • Page 145 End Receiving Station(s) On receiving a fax document from the relay station, the mail header and mail text will be printed on the first page, and the file attachment (TIFF) on the next, and subsequent pages. Example 2: Intranet Relaying Network Intranet Relay Station G3 Fax G3 Fax...

  • Page 146: Setting Up A Relayed Transmission Network

    • Add relay station and end receiving station to Address Book by referring Sample Entries in Address Book (See page 148 ) and Adding End Receiving Stations for Relayed Transmission (See page 152). To set up Relayed transmission network properly, consult authorised Panasonic dealer.

  • Page 147: Example Of A Relayed Transmission Network

    (Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the relay stations (London, Singapore). New York London Email Address: [email protected] Email Address: [email protected] Host Name: newyork Host Name: london Relay XMT Password: usa-rly...

  • Page 148: Sample Entries In Address Book

    Sample Entries in Address Book Table 1: Initial Sending Station (New York) • Telephone number ; 212 111 1234 • Email address (SMTP) ; [email protected] • Host name ; newyork • Relay XMT password ; usa-rly Station Name Email Address/Telephone Number...
  • Page 149 Table 3: Relay Station (Singapore) • Telephone number ; 65 111 1234 • Email address (SMTP) ; [email protected] • Host name ; singapore • Relay XMT password ; sg-rly Station Name Email Address/Telephone Number Relay Station Address London [email protected] Stockholm 46 8 111 1234 “London Relay”...

  • Page 150: Function Parameters For Relay Stations

    Requests to relay a message to another G3 fax machine via Relay Domain (10)” PSTN. Ex: Registered Domain Names (01): panasonic.co.jp (02): abc.iFax.com (03): panasonic.com To increase network security by protecting from third party access to the relay station, enter a relay-permitted domain name and an administrator’s Email address for every relay...

  • Page 151: Settings For Initial Sending Station

    For more details on the Function Parameters, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. Settings for Initial Sending Station To use the machine as an initial sending station, program the following parameters in Function Parameters: Item Required Function Parameters...

  • Page 152: Adding End Receiving Stations For Relayed Transmission

    Adding End Receiving Stations for Relayed Transmission You can add end receiving stations to the Address Book by the following procedure. If broadcasting to multiple end receiving stations is required, use group dialling (See page 188). The Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) must have been set to “Valid”...
  • Page 153 DNS Panel Display to select destinations. server” For instructions on using the onscreen Ex: [email protected] Keyboard, refer to Using the Keyboard in Press the Reset key to return the machine the Operating Instructions (For Function to the initial screen of the current active Parameters) of provided CD-ROM.

  • Page 154: Relayed Transmission From Internet Fax

    Relayed Transmission from Internet Fax Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations. Internet Fax Internet Fax G3 Fax PSTN G3 Fax Mail Server Internet G3 Fax This function is available when the Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) is set to “Valid”.
  • Page 155 Select a relay station or enter the Press the Start key. Email address of the relay station. Email is sent to the relay station with the fax number of the end receiving station. When the relay station completes the transmission to the end receiving station, a communication journal is delivered.

  • Page 156: Relayed Transmission From Pc

    Relayed Transmission from PC Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple G3 fax machines automatically through the Internet Relay Station. End Receiving Station Internet Relay Station G3 Fax PSTN G3 Fax Mail Server...

  • Page 157: Requesting A Relayed Transmission From A Computer

    Requesting a Relayed Transmission from a Computer Requesting a Relayed transmission, fill the field in your mailer that corresponds to the destination (To) in the following manner: Sample entry: sg-rly#[email protected] Entry Example Explanation sg-rly Enter the Relay XMT Password. (It must match the Relay XMT Password pre- programmed in the relay station.)

  • Page 158: Convenient Application Software

    Internet Fax-ready TIFF format using the TIFF converter. Normally, select 200 dpi as a resolution for the conversion. When you are sending a detailed graphic documents to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity. TIFF Converter Mail Linking Program A TIFF Converter Mail Linking Program is an add-in program for the TIFF converter that links the Email client for MAPI to the TIFF converter for the Internet Fax.

  • Page 159: Result Of Relayed Transmission

    [STOCKHOLM ] STOCKHOLM 001/001 00:00:15 R-OK [ROME ] ROME 001/001 00:00:15 - PANASONIC - *****DP-xxxxx************************** - HEAD OFFICE - ****** - 201 555 1212 - ********** Item Explanation Indication of communication Indication of communication mode mode Start time of communication...

  • Page 160: Fax Relay Log Email

    Fax Relay Log Email Each time a relay station completes a transmission, it emails a Fax Relay log to the administrator’s computer that is pre-programmed in “37 Manager's Email Addr”. Explanation Email address of the sender’s Internet Fax or PC Fax telephone number of the end receiving station...

  • Page 161: Useful Terms To Remember

    If you wish to enable the Direct Internet Fax transmission on your Internet Fax, a static (reserved by a network administrator) IP Address and configurations must be used instead of the DHCP operation. Contact authorised Panasonic dealer. (See page 106) SMTP Authentication Since the Internet debuted as an electronic infrastructure of global dimensions, the communications equipment market has been growing at a phenomenal rate.

  • Page 162: Displaying A Communication Reservation File List

    6Handling Communication Reservation Files Editing a Communication Reservation File Your machine has a document image memory which enables you to reserve Memory transmission, Memory Deferred transmission, Memory Polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory.
  • Page 163 To print the communication reservation report, select “List Print”. When the verification has completed, select “OK”. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 164: Editing A Communication Reservation File

    10:30 [pana01 ] [pana03 *038 Memory XMT dd-MMM 09:02 [pana_Lanrelay ] - PANASONIC ***** DP-xxxx ********************** - HEAD OFFICE - ***** - 201 555 1212 - ************** Item Explanation File Number If the file is now being executed, an “*” is indicated on the left of the file number.

  • Page 165: Editing Communication Reservations

    Editing Communication Reservations To change the start time and/or stations in a communication file, follow the steps below. Communication reservations for the documents being transmitted cannot be modified. Press the Fax key. Select “Change Time/Stn”. Select “More Menus”. Select to display the communication reservation fileto be Select “Edit File Mode”.
  • Page 166 Select a communication reservation Select the destination, and then select file, and then select “OK”. “OK”. When the change completes, select Edit the communication time, and then “OK”. select “OK”. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 167: Deleting A Communication Reservation File

    Deleting a Communication Reservation File To delete a file in memory, follow the steps below. Your machine cannot delete the file while it is being sent. Press the Fax key. Select “Delete File”. Select “More Menus”. Select to display a communication reservation file to be Select “Edit File Mode”.
  • Page 168 Select a communication reservation file, and then select “OK”. Select “All Files” to select all communication reservation files. To cancel the deletion, select “Cancel”. Select “Yes”. To cancel the deletion, select “No”. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 169: Printing A Communication Reservation File

    Printing a Communication Reservation File Communication reservation files stored in memory can be printed. Your machine cannot print the document while it is being sent. Press the Fax key. Select “Print File”. Select “More Menus”. Select to display the communication reservation file you Select “Edit File Mode”.
  • Page 170 Select a communication reservation file to be printed, and then select “OK”. To cancel the print, select “Cancel”. Selected communication reservation file is printed. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 171: Adding Documents To A Communication Reservation File

    Adding Documents to a Communication Reservation File Documents can be added to a communication reservation file stored in memory. Your machine cannot add the document into the file while it is being sent, waiting to redial, or trying to send the incomplete file.
  • Page 172 Select a communication reservation file to which pages are added, and then select “OK”. To cancel the page addition, select “Cancel”. Your machine stores the documents.

  • Page 173: Resending An Incomplete Document

    Resending an Incomplete Document With the Function Parameter “31 Incomplete File Save” (Fax/Email Settings > Fax Parameters) set to “Valid”, documents that could not be transmitted due to a communication error (such as the remote station busy or not responding) can be stored in memory as incomplete files. This section explains how to resend incomplete files stored in memory.
  • Page 174 Select the incomplete file that you want to resend, and then select “OK”. The communication error file is resent. To cancel the resend, select “Cancel”.

  • Page 175: Address Book

    7Program Destinations/Program Keys Address Book What is Address Book? With the fax numbers or Email addresses of remote stations programmed in the Address Book, the stations can be selected with a single operation on their button appearing on the Touch Panel Display. Favourites Name tab Remote Station button...

  • Page 176: Adding A Fax Number Into The Address Book

    Adding a Fax Number into the Address Book To add a fax number to the Address Book, follow the steps below. Up to 1000 addresses can be registered. For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 182). For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from Address Book (see page 183).
  • Page 177 Enter a station name, and then select Select whether to add the station to “OK”. “Favourites”. Select to display the station in “Favourites”. Enter a station name up to 15 characters. If you make a mistake, press the Clear key or select “Back Space”...
  • Page 178 To enable sub-addressed routing, enter a sub-address, and then select “OK”. This screen appears when the Function Parameter “152 Sub-Addr Routing” (Fax/ Email Settings > Fax Parameters) has been set to “Valid”. To enable routing by the sender’s numeric ID, enter the numeric ID, and then select “OK”.

  • Page 179: Adding An Email Address To Address Book

    Adding an Email Address to Address Book To add an Email address to the Address Book, follow the steps below. Up to 1000 addresses can be registered. For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 182). For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from Address Book (see page 183).
  • Page 180 Enter a station name, and then select Select “IFax”, and then select “OK”. “OK”. To display the Email address in the Address Book of both Email/Scan and Fax modes, Enter a station name up to 15 characters. select “PC”. If you make a mistake, press the Clear key or select “Back Space”...
  • Page 181 To enable sub-addressed routing, enter a sub-address, and then select “OK”. This screen appears when the Function Parameter “152 Sub-Addr Routing” (Fax/ Email Settings > Fax Parameters) has been set to “Valid”. To enable routing by the sender’s numeric ID, enter the numeric ID, and then select “OK”.

  • Page 182: Editing Address Book

    Editing Address Book To edit the station in the Address Book, follow the steps below. Press the Function key. Select the station you want to edit, and then select “OK”. Select “Fax/Email Settings”. Select the same button again to cancel the Select “00 Address Book”.

  • Page 183: Deleting A Destination From Address Book

    Deleting a Destination from Address Book To delete a remote station from the Address Book, follow the steps below. Press the Function key. Select the station you want to delete from the Address Book, and then Select “Fax/Email Settings”. select “OK”. Select “00 Address Book”.

  • Page 184: Printing The Address Book List

    Printing the Address Book List To print the Address Book list, follow the steps below. The Address Book list can also be printed by selecting “Print Out” in “More Menus” (See page 205). For more details about items in the Address Book list, refer to Reading Address Book List (see page 206). Press the Function key.

  • Page 185: Program Keys

    Program Keys What is Program Key? There are three ways to use the Program key: Using for Program Dialling You can set communication sequences or destinations which you often use. Using for Group Dialling Multiple destinations can be selected from the Address Book, and pre-programmed on a single Program key for group dialling.

  • Page 186: Setting For Program Dialling

    Setting for Program Dialling To program a communication feature on a Program key, follow the steps below. For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 182). For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book (see page 183).
  • Page 187 Program each desired feature. Deferred Communication Transmit (See page 57) Polling (See page 59) Polling (See page 61) Advanced Communication MailBox (See page 65) Sub-Address Transmit (See page 73) Lan Relay XMT (See page 154) Press the Start key. The program dial is programmed. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 188: Setting For Group Dialling

    Setting for Group Dialling To program multiple destinations on a Program key, follow the steps below. For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 182). For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book (see page 183).
  • Page 189 Select the destinations to be programmed, and then select “OK”. The group dialling is programmed. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 190: Editing A Group Dialling

    Editing a Group Dialling To edit a group dialling, follow the steps below. Press the Function key. Select the Group Dial button you want to edit, and then select “OK”. Select “Fax/Email Settings”. Select “01 Program Keys”. Select the same button again to cancel the choice.
  • Page 191 To rename a group dial key name, enter a new name, and then select “OK”. Select the destination to be programmed, and then select “OK”. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 192: Deleting The Program Key Setting

    Deleting the Program Key Setting To delete a program dialling or group dialling destination, follow the steps below. Press the Function key. Select a Program key, and then select “OK”. Select “Fax/Email Settings”. Select “01 Program Keys”. Select the same button again to cancel the choice.

  • Page 193: Printing The Program List

    Printing the Program List To print the program list, follow the steps below. The program list can also be printed by selecting “Print Out” in “More Menus” (See page 207). For more details about the items in the program list, refer to Reading Program List (see page 208). To program multiple destinations, each destination must be programmed in advance.

  • Page 194: Programming Email Manual Reception On Program Keys

    Programming Email Manual Reception on Program Keys When this machine is connected to a POP server, POP Account name and password other than the machine’s one can be programmed for a Program key to receive Emails. To enter an Email address and a password, follow the steps below. If you leave a password blank in step 8, a password prompt window will appear upon POP reception.
  • Page 195 Enter a POP Account name, and then Select “Invalid” or “Valid”, and then select “OK”. select “OK”. Invalid Select to leave Email on the Enter a Key Name (program button POP server after it has been name), and then select “OK”. received.

  • Page 196: Transaction Journal

    8Reading Reports/Lists Transaction Journal The “Journal” is a record of the last 200 transactions (a transaction is recorded each time you send or receive a document). It is printed automatically after every 200 transactions, or you can print or view it manually by using the following procedure.
  • Page 197 Select “List Print”. The transaction journal will be printed. Press the Reset key to return the machine to the initial screen of the current active mode.

  • Page 198: Viewing Communicatitransaction Results Transaction Touch Panel Display

    Viewing Communication Results on Touch Panel Display To view the communication results on the Touch Panel Display, follow the steps below. Press the Fax key. Select “XMT Only (View)” or “All(View)”. Select “More Menus”. Communication results will be displayed. XMT Only (View) Select to view only the transmission result.
  • Page 199 0800420000000000 001/001 00:00:16 TEL XMT dd-MMM 20:19 CB444BG577000000 << Continue >> (13) -PANASONIC DP-XXXX * * * * * ********************** -HEAD OFFICE - ***** - 201 555 1212- ********* (15) (14) Item Explanation Printout date The date at which the Transaction Journal printed...
  • Page 200 Item Explanation Communication result • “OK” indicates that the communication was successful. • “Busy” indicates that the communication has failed because of busy line. • “Stop” indicates that the Stop key was pressed during communication. • “JUNK” indicates that the communication was cancelled. •...
  • Page 201 Item Explanation Remote station identification • Name Recorded name in the Address Book or remote station’s character ID. • number Dialled telephone number. (PIN code will not be shown) • Number Remote station’s ID number. • Email address (10) Communication date Communication date (11) Communication Start time...
  • Page 202 Communication Journal This is a report that is printed at the end of each transaction to keep a record of the communication result. • A communication journal is printed when the Function Parameter “12 Comm. Journal (HOME)” (Fax/Email Settings > Fax Parameters) has been set to “Always” or “Inc Only”. - If set to “Always”...
  • Page 203 [ACCOUNTING SERVICE DEPT 000/001 00:01:45 Busy 000/001 00:00:00 021 111 1234 - PANASONIC - ************ DP-XXXX ************** - HEAD OFFICE - ****** - 201 555 1212 - ******* THE SLEREXE COMPANY LIMITED SAPORS LANE . BOOLE . DORSET . BH 25 8 ER TELEPHONE BOOLE (945 13) 51617 .
  • Page 204 Item Explanation Communication result • “OK” indicates that the communication was successful. • “Busy” indicates that the communication has failed because of busy line. • “Stop” indicates that the Stop key was pressed during communication. • “P-OK” indicates that memory overflow occurred while storing the documents into the memory for transmission but successfully stored document(s) was sent.

  • Page 205: Address Book List

    Address Book List This section explains how to print and read the Address Book list. Printing Address Book List To print the Address Book list, follow the steps below. The Address Book list can also be printed by programming “Fax/Email Settings > Fax Parameters” in Function Parameters.
  • Page 206 +1 201 123 4567 [RELAY1] [John Smith John Smith 201 555 3156 1212 212 555 1234 [RELAY2] [P] [Panafax1 Panafax1 [email protected] 4827 +81 03 5251 1234 [Panafax2 Panafax1 [email protected] 1773 +81 0467 5251 1234 No. of Stations = 05 -PANASONIC...

  • Page 207: Printing Address Book List

    Program List This section explains how to print and read the program list. Printing Program List To print the program list, follow the steps below. The program list can also be printed by programming “Fax/Email Settings > Fax Parameters” in the Function Parameters.
  • Page 208 : Invalid [ACC ] ACC ----- Delete Email : Valid [PROG.B ] PROG.B Group ----- [PANAFAX ][PANASONIC -PANASONIC ******* DP-XXXX********************* -HEAD OFFICE - ***** - 201 555 12121 ********* Item Explanation Key name Key name Program name Up to 15 characters Type of communication “Group”...

  • Page 209: Printing Program List

    Fax Parameter List This section explains how to print and read the Fax Parameter list. Printing Fax Parameter List To print the Fax Parameter list, follow the steps below. The fax parameter list can also be printed by programming “00 Print FaxParameterList” (Fax/Email Setting > Fax Parameters) in the Function Parameters.
  • Page 210 Current Standard Setting Setting 000 Print FaxParameterlist 001 Density(HOME) * 002 Resolution(HOME) (STD Fine S-Fine) Fine -PANASONIC ***** DP XXXX********************* -HEAD OFFICE - ***** - 201 555 12121 ********* Item Explanation Parameter number Parameter number Description “(HOME)” means home position setting.

  • Page 211: Printing Fax Parameter List

    Individual XMT Journal This section explains how to print and read the individual XMT journal. The individual XMT journal is useful when saving sent jobs or checking the detailed communication information. Only the latest sent result is printed. Printing Individual XMT Journal To print the individual XMT journal, follow the steps below.

  • Page 212: Reading Individual Xmt Journal

    0123456789 Received ID = 0001 (10) Resolution = Std - PANASONIC ******DP-XXXX ************************* - HEAD OFFICE - ***** - 201 555 1212 - *************** Item Explanation Date/Time The date and time when the individual XMT journal is printed Journal No.
  • Page 213 Item Explanation Number of pages transmitted or The 3-digit number is the number of pages successfully transmitted or received received. When the documents are stored into the memory, two 3-digit numbers will appear. The first 3-digit number represents the number of pages successfully transmitted.

  • Page 214: Tips For Solving Problems

    9Solving Problems Tips for Solving Problems If you encounter the problems, please check following items. Problem Symptom Action Refer to While sending A document does not feed, or • Check that the document does not have staples multiple pages are fed at the or clips attached to it and that it is not smeared same time.
  • Page 215 Problem Symptom Action Refer to Communicating No dial tone heard • Check the telephone line connection. Checking the Telephone Line • Check the telephone line. (see page 222) The machine does not receive • Check the telephone line connection. Operating automatically.

  • Page 216: Information Codes

    Information Codes In the event of communication failures, information codes appear in the transmission result or transaction journal. When an information code is displayed, take necessary action as recommended in the table below. For definitions of the information code not found here, refer to the User (U)/Jam (J)/Machine (E) Error Codes in the Operating Instructions (For Maintenance) of provided CD-ROM.
  • Page 217 Info. Code Problem Action Refer to Communication cancelled by Check with the other party. the transmitting side. Polling password does not Check the polling password. Operating match. Instructions (For Function Parameters) No data from the transmitting Check with the other party. side Polling password does not Check the polling password.
  • Page 218 Info. Code Problem Action Refer to Received the polling request Check with the other party. when documents have not been stored for being polled. 540/541/542/ Communication error occurred Reload the document and send again. while transmitting. Check with the other party. Telephone line disconnected.
  • Page 219 Info. Code Problem Action Refer to Cannot log on to the Check the SMTP server IP Address setting. Operating designated SMTP server. Instructions (For Contact the network administrator. Administrator Setup) Incomplete SMTP Protocol SMTP server is defective. transmission. SMTP server’s Contact the network administrator.
  • Page 220 Info. Code Problem Action Refer to 800/814/816/ Unit was requested to relay a Check with the other party. document or Confidential Communication but has no capability. Mailbox is full. Delete confidential documents. Deleting a Confidential Document (see page 72) The received sub-address is Check entries in the Address Book.

  • Page 221: Power Failure

    Power Failure Power Failure The fax display remains off for the duration of a power failure, and you cannot send or receive documents. Problem Condition When a power failure Send a fax. The fax transmission is aborted. occurs Resend when power recovers. Receive a fax.

  • Page 222: Checking The Telephone Line

    Checking the Telephone Line If you do not hear a dial tone when “Monitor” is selected after pressing the Fax key, or the incoming call does not ring on your machine (no automatic receive), check the telephone line by following the procedure below.

  • Page 223: Replacing The Verification Stamp

    10Appendix Replacing the Verification Stamp To replace the verification stamp, follow the steps below. DZHT000027 (for USA and Canada) DZHT000004 (for other countries) Open the ADF Cover. Open the Exit Guide while holding the green-labelled tab. P9250577 Open the Inner Cover while holding the green-labelled tab.
  • Page 224 Reinstall the Stamp Assembly.

  • Page 225: Specifications

    15 characters for each station name. Image Memory Capacity: Standard : 3 MB Ringer Equivalence: 0.2 B The specifications are subject to change without notice. Panasonic Communications Co., Ltd. reserves the right to make improvements in the product design without reservation and without notice.

  • Page 226: Glossary

    Glossary DHCP Dynamic Host Configuration Protocol - a standard method for assigning IP addresses automatically to the devices on a TCP/IP network. As a new device connects, the DHCP server assigns an IP address from a list of available addresses. The device retains this IP address for the duration of the session - once the device disconnects the IP address becomes available for use again.
  • Page 227 10Appendix Index Numerics Email .............. 10, 111, 134 Email Address ............113, 179 2-Sided Original ..............39 Failure Report .............. 131 A3 Email XMT ..............128 Favourites .............. 22, 115 A3-Sized Document .............127 Fax Forwarding .............. 93 Add Document ..............171 Fax Key ................18 Add Email Address ..........142, 179 Fax Parameter List ............
  • Page 228 Modify Station .............. 182 Substitute Memory Reception ........91 Monitor ................31 More Menus ..............11 Multi Station ..............28 TIFF Converter .............158 TIFF Converter Mail Linking Program ......158 Transaction Journal ............196 Network Parameters ............ 109 Transmit ..............57, 66 Non-Standard Size Originals ......... 16 Number Pad .............
  • Page 229 Appendix Memo...
  • Page 230 For Customer Support: Panasonic Communications Co., Ltd. Fukuoka, Japan http://panasonic.net X1208-1019 (04) © Panasonic Communications Co., Ltd. 2009 PJQMC1350ZB Unauthorised copying and distribution is a violation of law. January 2009 The contents of these Operating Instructions are subject to change without notice.

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