Sharp AR-F151 Facsimile Operation Manual
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Sharp AR-F151 Facsimile Operation Manual

Sharp AR-F151 Facsimile Operation Manual

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MODEL
AR-F151
FACSIMILE OPERATION MANUAL
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  • Page 1: Table Of Contents

    MODEL AR-F151 FACSIMILE OPERATION MANUAL P a g e INSTALLATION INITIAL SETTINGS CHOOSING SUITABLE MEDIA HOW TO USE THE FAX FUNCTION TROUBLESHOOTING SPECIFICATIONS GLOSSARY INDEX...
  • Page 2 Your fax machine and the telephone system WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure. WARNING — Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted. Note: Complies with the following standards, ACA TS001-1997, AS/NZS 3260 ACA TS002-1997 and AS/NZS 3548.
  • Page 3 TABLE OF CONTENTS INSTALLATION Quick Reference Guide ................... 1-1 Introduction ......................1-2 Choosing a Location ....................1-2 Parts Identification ....................1-3 Connections ......................1-4 Connecting the Telephone Line Cord ..............1-4 Final Preparations ....................1-5 Connecting Other Devices ................... 1-5 INITIAL SETTINGS A Look at the Fax Control Panel ................
  • Page 4 TABLE OF CONTENTS HOW TO USE THE FAX FUNCTION Sending Documents ....................4-1 Setting the Document ..................4-1 Optional Transmission Settings ................4-3 Resolution ....................... 4-3 Contrast ......................4-3 Cover Sheet ....................4-4 Auto Cover Sheet .................... 4-5 Dialling and Transmitting ..................4-6 Direct Keypad Dialling ..................

  • Page 5: Installation

    1. INSTALLATION QUICK REFERENCE GUIDE This page summarizes the operations you can perform with this unit. For detailed information about each operation, refer to the appropriate section of this manual. Set RESOLUTION/CONTRAST BROADCASTING Load the document then follow Normal Broadcasting the appropriate procedure BROADCAST Enter Speed Dial number/...

  • Page 6: Introduction

    Introduction This manual describes how to use the fax function of the unit. Part names and functions shared with the copy function (for example, the misfeed indicator and add paper indicator), are described in the copier operation manual. For more information, please read the copier operation manual. Choosing a Location All electrical equipment is potentially dangerous if not installed and operated correctly.

  • Page 7: Parts Identification

    Parts Identification Fax control panel INSTALLATION...

  • Page 8: Connections

    Connections Connecting the Telephone Line Cord Plug one end of the telephone line cord into the socket on the unit marked “TEL LINE.” Plug the other side into the adapter. Plug the adapter into the telephone socket on the wall. Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines.

  • Page 9: Final Preparations

    Final Preparations Connecting Other Devices If desired, an answering machine or external telephone can be connected to the adapter. • Connecting an answering machine to the unit allows you to receive both voice and fax messages when you are out. To use this feature, first change the outgoing message of your answering machine, and then set the reception mode of the unit to “A.M.”...
  • Page 10 Notes INSTALLATION...

  • Page 11: Initial Settings

    2. INITIAL SETTINGS A Look at the Fax Control Panel Left arrow key ( ) and right arrow key ( ) LCD contrast dial Press these keys to scroll through a menu. During input Turn this dial to adjust the mode, these keys are also sometimes used to move contrast level of the LCD.

  • Page 12: About The Liquid Crystal Display

    About the Liquid Crystal Display The unit is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the unit is idle, the LCD shows the date, time, and the stand-by memory available.

  • Page 13: Adjusting The Ringing Volume

    Adjusting the Ringing Volume Adjust the ringing volume of the unit using the procedure below. Factory setting: 3 (MEDIUM) Step Press these keys Comments “OPTION SETTING” will appear in FUNCTION the display. “RINGING VOLUME” will appear in the display. Press the key to lower or raise the volume to the desired level.

  • Page 14: Turning Key Beeps Off

    Turning Key Beeps Off If you prefer, you can choose to turn the key beeps off. To do this, follow the procedure below: Factory setting: 1 (ON) Step Press these keys Comments FUNCTION “OPTION SETTING” will appear in the display. PQRS “KEY BEEPS”...

  • Page 15: Fax Setup

    Fax Setup How to Enter Characters You can enter letters with the number keys. Letters are marked above each of the number keys “2” through “9”. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key).

  • Page 16: Entering Your Name And Fax Number

    To enter a space, press the 1 key twice. To switch between lower case and capital letters, press the REDIAL/ PQRS PQRS PAUSE key once. (example: SHARP) “STORED” will appear in the display. ENTER STOP STOP Press the STOP key twice to exit.

  • Page 17: Setting The Date And Time

    Fax Setup Setting the Date and Time The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

  • Page 18: Selecting The Reception Mode

    Fax Setup Selecting the Reception Mode Your unit has three modes for receiving incoming calls and faxes: • AUTO mode: Select this mode when you only want to receive faxes on your telephone line. The unit will automatically answer all calls and receive incoming faxes. •...

  • Page 19: Setting The Number Of Rings For Auto Reception

    Fax Setup Setting the Number of Rings for Auto Reception You can set the number of rings before the unit answers in AUTO mode using the procedure below. Factory setting: 2 Step Press these keys Comments “OPTION SETTING” will appear in FUNCTION the display.

  • Page 20: Selecting The Reception Paper Size

    Fax Setup Selecting the Reception Paper Size On the control panel, you can select the paper size that you want received faxes to be printed on (AUTO, A4, Letter, Legal). If you select the AUTO setting the unit automatically prints the fax out on the most appropriate size paper. Follow the procedure below: Factory setting: 4 (AUTO) Step...

  • Page 21: Setting The Tray Paper Size

    Fax Setup Setting the Tray Paper Size You must program the size of paper you have loaded in the unit so that Receive Reduce functions can properly adjust the size of documents printed out. Follow the steps below. Note: If you are using A4-size paper, you do not need to make any changes, as this is the factory setting.

  • Page 22: Setting The Dial Mode

    Fax Setup Setting the Dial Mode The unit can be used with both touch-tone and pulse telephone lines. Touch-tone uses tones of different pitches for each number key, while pulse lines use a series of pulses. Your unit must be set to match the kind of telephone line you are using: touch-tone or pulse.

  • Page 23: Setting The Recall Interval

    Fax Setup Setting the Recall Interval The recall interval, the time the unit waits in between attempts to re-send a fax to a busy number, can be set from 1 to 15 minutes. Follow this procedure: Factory setting: 05 (5 minutes) Step Press these keys Comments...

  • Page 24: Setting The Index Function

    Fax Setup Setting the Index Function You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray. Separate faxes with index marks. Use the following procedure to set the index function. Factory setting: 1 (ON) Step Press these keys...

  • Page 25: Setting Fine Resolution Priority

    Fax Setup Setting Fine Resolution Priority For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is made using the RESOLUTION key. When Fine Resolution Priority is turned on, all faxes will be sent in Fine Mode unless otherwise specified.

  • Page 26: Using The Remote Reception Function

    Fax Setup Using the Remote Reception Function The unit’s Remote Reception feature is designed to allow you to activate fax reception from a telephone directly connected to the unit. The Remote Reception function operates even when the FAX Signal Receive function is turned off. See “Setting Up the Unit for Use with a PC Modem”...
  • Page 27 Fax Setup Setting a Fax Remote Number: Factory setting: 5 Step Press these keys Comments FUNCTION “OPTION SETTING” will appear in the display. “FAX REMOTE NUMBER” will appear in the display. WXYZ Enter the number you would like to use as the Fax Remote Number. “STORED”...

  • Page 28: Distinctive Ringing

    Fax Setup Distinctive Ringing Distinctive Ringing is a service provided by many telephone companies that allow the user to use up to two different telephone numbers, each with a distinctive ringing pattern, on a single telephone line. In Australia this feature is typically referred to as “Fax Duet”.

  • Page 29: Storing Numbers For Automatic Dialling

    Fax Setup Storing Numbers for Automatic Dialling Automatic Dialling is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialling), or pressing the SPEED/SEARCH key and select the SPEED and entering a two digit number (Speed Dialling). To use Automatic Dialling, you must first store the full number.
  • Page 30 Fax Setup Press “1” if you want to specify the number as a Chain Dialling number (see “Chain Dialling for Long Numbers” in this section). Otherwise, press “2”. Return to Step 4 to store another number, or press the STOP key a STOP STOP number of times until you exit.

  • Page 31: Chain Dialling For Long Numbers

    Fax Setup Chain Dialling for Long Numbers The maximum number of digits which may be entered when storing a fax number is 20. If you need to store a number which is longer than 20 digits, use Chain Dialling. Chain Dialling allows you to combine two or more Automatic Dialling numbers, or use an Automatic Dialling number followed by additional digits entered manually with the number keys, to dial a single number.

  • Page 32: Storing Numbers Under Group Keys

    “How to Enter Characters” in this chapter (max. of 20 characters). If you do not want to enter a name, skip this PQRS PQRS PQRS PQRS step. PQRS PQRS (example: SHARP) 2-22 INITIAL SETTINGS...
  • Page 33 Fax Setup Setting: “GROUP SET” will appear in the display. ENTER Clearing: “GROUP #=XX CLEARED” will appear in the display. Return to Step 3 to program/clear STOP STOP another Group key, or press the STOP Step 3 or . . . key a number of times until you exit.

  • Page 34: Using The Unit With An Answering Machine

    Using the Unit with an Answering Machine Quiet Detect Time Quiet Detect Time is the function that enables the unit to be used along with an answering machine for both phone messages and faxes. After the answering machine has answered, any duration of silence longer than a certain threshold time will prompt the unit to take over the line and prepare to receive a fax.

  • Page 35: Answering Machine Backup

    Using the Unit with an Answering Machine If Quiet Detect Time is not working properly... With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and uninterrupted voice messages. Even in this case, however, you can set up the unit to receive both phone and fax messages from callers on touch-tone lines.
  • Page 36 Notes 2-26 INITIAL SETTINGS...

  • Page 37: Choosing Suitable Media

    3. CHOOSING SUITABLE MEDIA Originals Suitable for Faxing Make sure that the documents you want to fax meet specifications and guidelines listed in this section. Size and Weight The size and weight of documents that you can load in the SPF depend on whether you load one sheet at a time or several sheets at once.

  • Page 38: Unsuitable Originals

    • Originals with plastic or metallic coatings Notes: • SHARP does not accept any responsibility for the loss or damage of originals. • It is a good idea to copy valuable originals on a flat-bed copier before using them with the unit.

  • Page 39: How To Use The Fax Function

    4. HOW TO USE THE FAX FUNCTION The stand alone fax component of your unit offers a range of sophisticated features that allow you to control image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending documents from memory and substituting reception into memory are possible, due to the large memory capacity.
  • Page 40 Sending Documents When placing the Original on the Table: Confirm that there are no documents in the SPF, and open the original cover. Place the document face down on the original table. Align the document according to the original scale in the illustration below. (Line up the centre of the edge of the document with the ( ) mark.) Original scale...

  • Page 41: Optional Transmission Settings

    Sending Documents Optional Transmission Settings There are several transmission settings that you can make before dialling and transmitting a document. Resolution Your fax has four resolution settings: • HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproduced in 256 shades of gray.

  • Page 42: Cover Sheet

    Sending Documents Cover Sheet You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialling number is used. The total number of pages sent is indicated on the bottom.

  • Page 43: Auto Cover Sheet

    Sending Documents Auto Cover Sheet If you want to send a cover sheet with your fax transmissions regularly, this function is very useful. This function differs from the Cover Sheet function in two ways. First, the Cover Sheet function must be programmed before every fax you want to use it with; the Auto Cover Sheet function will send a cover sheet with every fax transmission unless you turn it off.

  • Page 44: Dialling And Transmitting

    Sending Documents Dialling and Transmitting Once you have set the document (either in the SPF or on the original table), and have selected the desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the document. You can choose from one of the several ways of dialling that best suit your needs.

  • Page 45: Rapid Key Dialling

    Sending Documents Rapid Key Dialling If the number you want to dial has been stored as a Rapid key number (see “Storing Numbers for Automatic Dialling” in Chapter 2), you can dial it by pressing the appropriate Rapid key as shown: 20/POLL Speed Dialling If the number you want to dial has been stored as a Speed Dial number, you can dial it...

  • Page 46: Chain Dialling

    Sending Documents Chain Dialling The Chain Dialling function allows you to combine an Automatic Dialling number set for Chain Dialling (see “Storing Numbers for Automatic Dialling” in Chapter 2) with another Automatic Dialling number or digits entered manually with the number keys to dial one phone number up to 50 digits long.

  • Page 47: Using The Search Key

    Sending Documents Using the SEARCH Key If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below: Press the SPEED/SEARCH key SPEED/SEARCH twice.

  • Page 48: Receiving Faxes

    Receiving Faxes You can set the unit to one of three modes of reception, AUTO, MANUAL, or A.M. (Answering Machine). To select the reception mode, press the RECEPTION MODE key until the light next to the desired mode comes on. ENTER AUTO BOOK SEND...

  • Page 49: Optional Reception Settings

    Optional Reception Settings The unit has various optional settings for the reception of faxes. Receive Reduce You may on occasion receive faxes that are larger than the paper loaded in the unit. To ensure that you do not lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper size.

  • Page 50: Footer Printing

    Optional Reception Settings Footer Printing You can choose whether or not to have a footer with the sending machine’s ID information (name, number, etc.) printed out. Factory setting: 2 (OFF) Step Press these keys Comments FUNCTION “OPTION SETTING” will appear in the display.

  • Page 51: Special Functions

    Special Functions Memory Your unit has a memory area that can be used to store both incoming faxes and outgoing documents. • Approximately 120 pages of average content can be held in memory for transmission. Less can be held if any of the pages were scanned using fine or superfine resolution. Memory Backup •...

  • Page 52: Data Transfer

    Special Functions Data Transfer If there is a problem with the unit, you can use the Data Transfer function to have received faxes read into memory and then sent to a different fax machine for printing. This function is used when you cannot print received faxes, for example when the unit runs out of toner, a misfeed occurs.

  • Page 53: Transmission Reservation

    Special Functions Transmission Reservation When your fax is busy receiving a document or transmitting a document from memory, you can “reserve” a transmission by setting the document (either in the SPF or on the original table), reading it into memory, and entering the fax number. Once the current operation is completed, your fax will automatically dial the number and transmit the document saving you from having to wait.
  • Page 54 Special Functions When using the original table: Confirm that there are no documents in the SPF, and that copying is not in progress, then open the original cover. Place the document face down on the original table. Align the document according to the original scale in the illustration below.

  • Page 55: Broadcasting

    Special Functions Broadcasting This function allows you to send the same document to as many as 50 different locations with just one operation. Once the document is loaded, it is scanned and stored in memory. The fax numbers you have entered are then automatically dialed in succession, and the document is transmitted to each location.
  • Page 56 Special Functions Press the FAX START key. FAX START Transmission will begin. Broadcasting using a Group key If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform the broadcasting operation using the following simplified procedure.

  • Page 57: Polling

    Special Functions Polling Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others. Setting the Polling Key To use the polling function, you must first set Rapid key 20/POLL for use as a polling key.

  • Page 58: Being Polled (Memory Polling)

    Special Functions Being Polled (Memory Polling) To allow multiple fax machines to poll your fax, or in cases where you want to free up the Document Feeder Tray for other operations, use Memory Polling. Programming a Memory Polling Operation You can choose whether to allow polling only once, or an unlimited number of times. In the later case, your fax can be used as an electronic “bulletin board”.
  • Page 59 Special Functions Adding to Documents If you have a document stored in memory for polling, and you want to add pages to it, use the following procedure. If you allow polling only once, the document will be automatically cleared from memory after polling.

  • Page 60: Timer Operations

    Special Functions Timer Operations The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to three transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance.
  • Page 61 Special Functions To set a timer operation: Step Press these keys Comments FUNCTION “TIMER MODE” will appear in the display. Select SET. “TIMER COMM. #=1”, “TIMER COMM. #=2” or “TIMER COMM. #=3” will appear in the display. Select “SEND MODE” or “POLLING ENTER MODE”.

  • Page 62: Anti Junk Fax

    Special Functions To cancel a timer operation: If you need to cancel a timer operation after it has been set, follow the steps below: If the timer operation is a transmission operation, you will need to know the number assigned to it. If you do not remember the number (it appears in the display when you set the operation), print out the Timer List.
  • Page 63 Special Functions To store junk fax numbers, use the following procedure: Step Press these keys Comments FUNCTION “ANTI JUNK FAX” will appear in the display. “JUNK FAX # MODE” will appear in ENTER the display. “ENTER JUNK FAX #” will appear in ENTER the display.

  • Page 64: Printing Out Reports

    Printing Out Reports The unit is capable of printing a range of reports on faxing activities as well as various settings you have made. The reports are described below. 1. TRANSMISSIONS ACTIVITY REPORT: Faxes sent from the unit. ACTIVITY REPORT (SENDING) P.

  • Page 65: Group List

    Printing Out Reports 5. OPTIONAL SETTING LIST: Currently activated optional settings. OPTIONAL SETTING LIST P. 01 JUL-21-1999 WED 05:23 PM SW # ITEM SETTING PRINT PAPER SIZE AUTO PAPER SIZE (MAIN CASETTE) (SECOND CASETTE) FINE PRIORITY # OF RINGS AUTO RX 2 RINGS # OF RINGS MANUAL RX AUTO LISTING...

  • Page 66: Activity Report Auto Listing

    Printing Out Reports Activity Report Auto Listing You can have the unit automatically print out Transmission and Reception Activity Reports at designated times (for example, daily, every two days, weekly, etc.). Information about only the 50 most recent transmissions and receptions can be printed out.

  • Page 67: Troubleshooting

    SHARP dealer. FAX SERVICE ERROR (#) The fax will not function. Contact your SHARP dealer. Note: If your problem cannot be solved by carrying out the instructions in the Check and Remedy column above, please contact your SHARP dealer. TROUBLESHOOTING...

  • Page 68: Messages And Signals

    Messages and Signals Display Messages Message Meaning COVER OPEN The front cover or SPF is open. Close it. DOCUMENT JAM The original document is jammed. FAX RCVD IN MEMORY A fax has been received in memory because the TD cartridge needs replacement (See the copier operation manual.), the fax machine has run out of printing paper, or the paper is jammed.

  • Page 69: Audible Signals

    Messages and Signals Audible Signals Sound Type Duration Meaning Continuous tone 3 seconds Indicates the end of transmission, reception, or line error. Continuous tone 1 second Warning tone TROUBLESHOOTING...
  • Page 70 Notes TROUBLESHOOTING...

  • Page 71: Specifications

    Anti Junk Fax numbers, timer, group, phone number, optional setting • As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.
  • Page 72 Notes SPECIFICATIONS...

  • Page 73: Glossary

    GLOSSARY A.M. mode: When set to A.M. (Answering Machine) mode, the unit directs all incoming calls to an answering machine connected to the same line. Anti Junk Fax: A faxing feature that enables the user to program up to ten fax numbers from which he/ she does not want to receive faxes.
  • Page 74 GLOSSARY Rapid Key Dialling: A form of Automatic Dialling by which only a single Fax number programmed key (a Rapid key) has to be pressed in order to dial a number. Receive Reduce: A faxing function that automatically scales received faxes to the size of the paper loaded in the unit.

  • Page 75: Index

    INDEX A.M. Mode .......... 4-10 Index Function ........2-14 Activity Report Auto Listing ....4-28 Alarm Beep Length ....... 2-3 Answering Machine Backup ....2-25 Liquid Crystal Display ......2-2 Anti Junk Fax ........4-24 Arrow Keys ........... 2-2 Audible Signals ........5-3 MANUAL Mode ........
  • Page 76 INDEX Telephone Line Cord ......1-4 Timer List ..........4-26 Timer Operations ........ 4-22 Transaction Reports ......4-28 Transmission Reservation ....4-15 Transmissions Activity Report ..... 4-26 Troubleshooting ........5-1 Turning Key Beeps Off ......2-4 Unsuitable Originals ......3-2 Use with Answering Machine ....
  • Page 77 SHARP CORPORATION PRINTED IN CHINA 2000C TINSE0341QSZZ...

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