Page 1 Sending and Facsimile Guide Sending and Facsimile Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
Page 3 Ot¯ Color imageRUNNER C3480/C3480i C3080/C3080i C2550 Sending and Facsimile Guide...
Page 4 Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are included on the accompanying CD-ROM.
Page 5 • PS Printer Driver Installation and PS Driver Guide Instructions CD-ROM • UFR II Printer Driver Installation and UFR II Driver Guide CD-ROM Instructions • Mac OS X PS Printer Driver Installation and Mac PS Driver Guide Instructions CD-ROM • Mac OS X UFR II Printer Driver Installation Mac UFR II Driver Guide CD-ROM...
Page 6 Includes the report samples, glossary, specifications, and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Page 7: Table Of Contents
Contents Preface ............xiii How To Use This Manual.
Page 8 E-mail, I-Fax, Sending to a File Server, or Storing in a User Inbox..1-37 Fax ............1-39 Chapter 2 Basic Sending Methods Specifying Destinations Using the New Address Tab .
Page 9 Preset Zoom ..........3-17 Zoom by Percentage .
Page 10 Adding a Digital Signature to a PDF .......5-36 Adding a Device Signature ........5-37 Adding a User Signature .
Page 11 Communications Settings Table ........9-6 Automatic Document Deletion .
Page 12 Chapter 10 Storing/Editing Address Book Settings Address Book Settings Table ........10-2 About the Address Book.
Page 13 Forwarding Settings ..........11-25 Storing Forwarding Settings.
Page 14 Chapter 14 Appendix Report and List Samples......... .14-2 Send Job List .
Page 15: Preface
Preface Thank you for purchasing the Canon Color imageRUNNER C3480/C3480i/C3080/C3080i/ C2550. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 16: Keys Used In This Manual
Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual: • Touch Panel Display Keys: [Key Name] Examples: [Cancel] [Done] • Control Panel Keys: Key Icon (Key Name) Examples: (Start)
Page 17: Illustrations Used In This Manual
Illustrations Used in This Manual Illustrations used in this manual are those displayed when the Color imageRUNNER C3480i has the following optional equipment attached to it: the Finisher-Z1 and Cassette Feeding Unit-Y3. Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: Microsoft Windows 98 operating system: Windows 98 Microsoft Windows Millennium Edition operating system:...
Page 18: Trademarks
Trademarks Macintosh, Mac OS, and QuickTime are trademarks of Apple Inc., registered in the U.S. and other countries. Microsoft, Windows, and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or other countries. Other product and company names herein may be the trademarks of their respective owners.
Page 19: Legal Notices
If you make such changes or modifications, you could be required to stop operation of the equipment. Users in the U.S.A. Preinstallation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 9, "Appendix,"...
Page 20 IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, i.e., 2500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without "Call Waiting" can be used with your facsimile unit.
Page 21 Users should contact their local authorized Canon Facsimile Service Dealer for the servicing of equipment. If your equipment malfunctions, please contact your local authorized Canon dealer from whom you purchased the equipment (if under warranty), or with whom you have a servicing contract.
Page 22: Users In Canada
IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, i.e., 2500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without "Call Waiting" can be used with your facsimile unit.
Page 23: Utilisation Au Canada
This equipment complies with the Canadian ICES-003 Class A limits. Utilisation au Canada Conditions à Remplir Préalablement à L'installation d'un Télécopieur Canon A. Emplacement Prévoir une table, un meuble, ou un bureau suffisamment solide et de taille appropriée (voir le chapitre 9, Annexe (Appendix), du Guide de référence...
Page 24 (si vous communiquez avec les pays étrangers) NOTE Canon vous conseille d'utiliser une ligne individuelle conforme aux normes industrielles, à savoir: ligne téléphonique 2500 (pour appareil à clavier) ou 500 (pour appareil à cadran/impulsions). Il est également possible de raccorder ce télécopieur à un système téléphonique à...
Page 25: Super G3
• L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d'indices d' équivalence de la sonnerie de tous les dispositifs n'excède pas 5.
Page 26: Copyright
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.
Page 27: Important Safety Instructions
Important Safety Instructions Please read these "Important Safety Instructions" thoroughly before operating the machine. As these instructions are intended to prevent injury to the user or other persons or destruction of property, always pay attention to these instructions. Also, since it may result in unexpected accidents or injuries, do not perform any operation unless otherwise specified in the manual.
Page 28 xxvi...
Page 29: Introduction To Sending And Fax Functions
What This Machine Can Do ..........1-2 Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C2550 ..1-6 Things You Must Do Before Using This Machine .
Page 30: What This Machine Can Do
The Color imageRUNNER C3480/C3480i/C3080/C3080i/C2550 is packed with various send functions. Equipped with features that meet the needs of document work in a digitized office, the Color imageRUNNER C3480/C3480i/ C3080/C3080i/C2550 represents the ultimate in digital multitasking machines. Diverse Sending Methods...
Page 31 Super G3 Fax Function This machine's Super G3 fax function is compatible with most Super G3 fax machines used in office environments. Compared to ordinary fax machines, Super G3 enables high-speed fax transmissions, thus reducing transmission costs. You can add an additional line if the optional Super G3 Multi-Line Fax Board is installed.
Page 32 File Formats for Every Need You can send documents in a variety of file Original formats, including TIFF, JPEG, and PDF. This gives you the freedom to send documents in a manner that is best suited to the purpose of the document, as well as TIFF the recipient's document handling JPEG...
Page 33 Receiving Faxes/I-Faxes in Memory Received fax/I-fax documents can be Memory stored in the Memory RX Inbox instead of RX Inbox Memory being printed. You can check the sender Lock information and the number of pages that each document contains before printing it or forwarding it to another destination.
Page 34: Overview Of The Color Imagerunner C3480/C3480I/C3080/C3080I/C2550
Overview of the Color imageRUNNER C3480/C3480i/ C3080/C3080i/C2550 If you press [Send], the Send Basic Features screen appears. The Send function enables you to scan documents and send them to specified destinations via fax, e-mail, or I-fax, save them to a file server, or store them in an inbox to process them at a later date.
Page 35 Original I-Fax Inbox Scan E-mail File Server Group E-mail I-Fax *1 Available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C2550...
Page 36 Scan Settings [Send Settings] Send Settings (Start) IMPORTANT Network settings must be specified to be able to send scanned documents to an e-mail address, an I-fax address, or a file server. (See the Network Guide.) Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C2550...
Page 37 Press to register new destinations in the Address Press to select the scan mode. Book, one-touch buttons, or favorites buttons i Erase from the Send Basic Features screen. Press to erase the destination displayed in the destination list. Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C2550...
Page 38 Resolution drop-down list k System Monitor Press to select the resolution. Press to check the status or details of a send or receive job, or to cancel a job. 1-10 Overview of the Color imageRUNNER C3480/C3480i/C3080/C3080i/C2550...
Page 39: Things You Must Do Before Using This Machine
Things You Must Do Before Using This Machine This section describes the important setting registrations and procedures that must be done before the machine is used for sending operations. According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission: •...
Page 40 Time Fax Number Name (TTI) Name Page Number Sender Information 11/12/2007 MON 15:00 FAX (404)XXX-XXXX CANON SALES Atlanta office 001/001 • Date and Time - The date and time of the transmission are recorded. • I-Fax Address or Fax Number - Your machine's I-fax address or fax number is recorded.
Page 41: Setting The Display Language
■ Super G3 Multi-Line Fax Board The optional Super G3 Multi-Line Fax Board enables you to add an additional line. A dual line can reduce the time it takes to send and receive documents. It is necessary to register a separate telephone number for the additional line. (See "Registering the Fax Number for an Additional Line,"...
Page 42: Selecting The Type Of Telephone Line
Selecting the Type of Telephone Line Set the type of telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Be sure to check the type of telephone line that you are using, and make the correct setting.
Page 43 NOTE You can also specify to automatically synchronize the date and time with a server on the network from the Additional Functions screen. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) (Additional Functions) ➞ [System Settings] ➞ [Date Press &...
Page 44: Registering Your Machine's Fax Number
❑ Press [End Date] ➞ select the month, day, and time at which Daylight Saving Time ends ➞ press [OK]. NOTE If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at the specified date and time. Press [OK].
Page 45: Registering Sender Names
Details of each item are shown below. [Space]: Press to insert a space between the area code and the local fax number. [+]: Use to insert a country code. Press [+] after the country code, and before the fax number. Press to move the position of the cursor.
Page 46: Registering The Unit's Name
Company name: Canon • Company name and department: Canon-Accounting Dept. When you send a document via e-mail, fax, or I-fax, the unit name that you registered is displayed or printed as the sender's name at the recipient's machine. Some fax models also display sender information on the touch panel display during transmission.
Page 47 NOTE • It is necessary to register a separate Unit Name if you have an additional line. See "Registering the Unit Name for an Additional Line," on p. 9-53. • If the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed, the unit name can be printed in the TX Terminal ID.
Page 48 (Additional Functions) ➞ [Communications Settings] Press ➞ [TX Settings] under ➞ [Unit Name]. Enter a name ➞ press [OK]. 1-20 Things You Must Do Before Using This Machine...
Page 49: Flow Of Sending Operations
Flow of Sending Operations This section describes the flow of basic sending operations. NOTE • Before using the Send function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine,"...
Page 50 Press [Send]. The Send Basic Features Screen Place your originals. NOTE For instructions on placing your originals, see Chapter 2, "Basic Operations," in the Reference Guide. Specify the destinations. 1-22 Flow of Sending Operations...
Page 51 NOTE • To send documents to a fax destination, the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is required. • A maximum of 256 destinations can be specified at the same time. (Out of the 256 destinations, 64 new addresses, including those obtained via a server, can be specified.) If you specify a group, which is made up of several destinations, each destination is counted as a separate address.
Page 52 ● If a destination is not stored in the Address Book: ❑ Press [New Address] ➞ select a sending method ➞ enter the desired destination. (See "Specifying Destinations Using the New Address Tab," on p. 2-2.) NOTE A maximum of 64 new addresses and addresses obtained via a server (User Inboxes are not included in this count) can be specified at the same time.
Page 53 ● If a destination is stored in a Favorites Button: ❑ Press [Favorites] ➞ select the favorites button that contains the desired destination. (See "Using the Favorites Buttons," on p. 2-27.) NOTE You can enlarge the Favorites Buttons display by pressing [ ]. (See "Initial Send Screen Display,"...
Page 54 ● If you want to specify Cc or Bcc addresses: ❑ Press [Cc Bcc] ➞ specify the e-mail addresses. (See "Setting Cc and Bcc Addresses," on p. 2-33.) NOTE • Only e-mail addresses can be specified as cc and bcc addresses. •...
Page 55 To change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings. (See "Scan Settings," on p. 3-4.) IMPORTANT When the Auto-Color Select mode is set and your originals contain color sections, the machine scans them in the Full Color mode. However, the machine may scan the color originals in the Black mode under the following conditions.
Page 56 Press [File Format] ➞ select a file format for sending your document. This part of the procedure is not necessary if any one of the following is true: • A fax number is specified as the destination • An I-fax address is specified as the destination •...
Page 57 Press [Send Settings] ➞ specify the send settings. Specify the Delayed Send, Job Done Notice, Preview, Stamp, and Direct Sending modes, as necessary. NOTE • For instructions on specifying the Send Settings, see "Sending Methods," on p. 5-2. • For instructions on setting the Delayed Send mode, see "Delaying a Send Job," on p.
Page 58 Press (Start). If the following screen is displayed, follow the instructions on the touch panel display ➞ press (Start). When scanning is complete, press [Done]. If the following screen is displayed, press [OK] ➞ try scanning the original again from the first page. Scanning may be possible if you set 'Low' for Sharpness, and 'Text' for the type of original.
Page 59 If you want to cancel sending, press (Stop). NOTE • You can press (Stop) to cancel a send job that is being scanned. • For instructions on canceling a send job, see "Canceling a Job," on p. 1-36. • You can also cancel a send job from the System Monitor screen. (See "Using the System Monitor Screen,"...
Page 60: Sending Fax Documents Manually
Sending Fax Documents Manually This mode enables you to manually send fax documents after checking that the destination is ready to receive fax transmissions. IMPORTANT • If the optional Super G3 Multi-Line Fax Board is installed, manual sending can only be used for line 1.
Page 61 Make sure that the machine is ready to send. Press [New Address] ➞ [Fax]. Press [On-hook]. 1-33 Sending Fax Documents Manually...
Page 62 Enter the recipient's fax number using (numeric keys), , and IMPORTANT Make sure that you hear the dial tone before entering the fax number. If you enter the fax number before hearing the dial tone, the call may not be connected, or an incorrect number may be dialed.
Page 63 Make sure that you hear the other party or carrier signal (a high-pitched tone). The level of the dial tone can be adjusted by pressing [ ] or [ You can enter an extension number after dialing the fax number. NOTE •...
Page 64: Canceling A Job
Canceling a Job You can cancel a send job using the touch panel display, System Monitor screen, or by pressing (Stop) on the control panel. Using the Touch Panel Display You can cancel a send job by pressing [Cancel], while the job is being scanned. Press [Cancel] on the pop-up screen that appears while the machine is scanning.
Page 65: Using The Stop Key
Using the Stop Key You can cancel a send job by pressing (Stop), while the job is being scanned. NOTE You can press (Stop) only to cancel a send job that is being scanned. Press (Stop). A screen appears, asking for your confirmation to cancel a job ➞...
Page 66 Press [Send]. Press [Status] ➞ select the send job that you want to cancel ➞ press [Cancel]. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of being sent, it may not be canceled even if you press [Cancel].
Page 67: Fax
Press [System Monitor]. Press [Fax]. Press [Send Job Status] or [Received Job Status] ➞ select the fax job that you want to cancel ➞ press [Cancel]. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.
Page 68 Press [Yes]. ● To cancel a Sequential Broadcast: ❑ Verify the destinations of the fax job, press [Cancel All] or [Cancel Current Job]. If you do not want to cancel any job of the Sequential Broadcast, press [Cancel]. NOTE The canceled job is displayed as (No Good) on the Log screen. 1-40 Canceling a Job...
Page 69: Basic Sending Methods
Basic Sending Methods CHAPTER This chapter describes how to specify, check, change, and erase destinations. Specifying Destinations Using the New Address Tab ......2-2 Specifying a Fax Number .
Page 70: Specifying Destinations Using The New Address Tab
Specifying Destinations Using the New Address Tab You must specify the destination (such as a fax number, e-mail address, I-fax address, or file server address) to send documents. This section describes the procedure for specifying destination that has not been stored in the Address Book. IMPORTANT The destination that you just specified is not stored in the Address Book.
Page 71 Enter the recipient's fax number using (numeric keys), , and Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter
is displayed between the numbers, and the letter
...
Page 72 [On-hook]: Press to use tone dialing or to send a fax document manually. (See "Fax Information Services," on p. 7-8.) IMPORTANT You cannot insert a pause at the beginning of a number. NOTE If you enter a pause at the end of the number, the pause is always 10 seconds long.
Page 73 IMPORTANT • You can restrict sending from line 1 or line 2. (See "Selecting the Line for Sending," on p. 9-55.) • When using manual sending, line 1 is automatically selected, regardless of the line settings. • When [Auto] is selected for , the user name displayed/printed on the recipient's machine will be the user name registered for the line which was used for sending.
Page 74: Specifying An E-Mail Address
Specifying an E-Mail Address You can specify a new e-mail address. You can enter an e-mail address directly from the keyboard on the touch panel display. Press [New Address] ➞ [E-mail]. Press [E-mail Address]. Enter the e-mail address ➞ press [OK]. Select [On] or [Off] for .
Page 75: Specifying An I-Fax Address
IMPORTANT Make sure to check the specifications of the destination's e-mail software before setting this mode. A sending error may occur if the destination's e-mail software is not able to combine divided data. NOTE For more information on the maximum data size for sending, see "E-Mail/I-Fax Common Settings,"...
Page 76 NOTE • In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode. • If you send documents using the Full mode to a machine that does not support the Full mode, delivery confirmation cannot be carried out.
Page 77 IMPORTANT Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support. NOTE For more information on the maximum data size for sending, see "E-Mail/I-Fax Common Settings,"...
Page 78 IMPORTANT Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support. Select [On] or [Off] for . Details of each item are shown below. [On]: Sends your I-fax documents via a mail server.
Page 79: Specifying A File Server
Specifying a File Server This section describes the four procedures for specifying a file server on the network as the destination of a send job. IMPORTANT • Windows 2000/XP/Server 2003/Vista restricts the number of users or clients that can be accessed.
Page 80: Using The Keyboard
■ Using the Host Search Key (Windows (SMB)) If you select [Windows (SMB)] as the protocol, you can specify a file server connected to a specific network by pressing [Host Search] on the File screen. Using the Keyboard Press [New Address] ➞ [File]. Press the Protocol drop-down list ➞...
Page 81 Protocol System Requirements Application Sun Solaris V.2.6 or later, Red Hat Enterprise Linux AS/ES/WS 4.0 or later, Apache 2.0 Windows 2000 Server, Windows XP Professional, or Windows Server 2003 WebDAV Mac OS X Apache 1.3 Windows 2000 Internet Information Services 5.0 Professional/Server Windows XP Professional Internet Information Services 5.1...
Page 82 [Host Name]: Press [Host Name] ➞ enter a host name ➞ press [OK]. A host name is a name assigned to a host computer that provides services on the Internet. A specific host name is assigned to each host computer to identify it on the Internet.
Page 83 [Password]: Press [Password] ➞ enter a password ➞ press [OK]. Setting the password is optional. After pressing [OK], the password appears as asterisks (********) on the File settings screen. NOTE • If you are sending to an imageWARE Document Manager folder, enter the folder name set in imageWARE Gateway.
Page 84: Using The Browse Key (Windows (Smb))
Using the Browse Key (Windows (SMB)) Press [New Address] ➞ [File]. Press the Protocol drop-down list ➞ select [Windows (SMB)]. Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed.
Page 85 ● If you want to register a Directory server domain name: ❑ Press [Register]. ❑ Enter a domain name ➞ press [OK]. NOTE • You can register up to five Directory servers. To edit the domain name, select the domain name that you want to edit ➞ press •...
Page 86: Using The Browse Key (Netware (Ipx))
Using the Browse Key (NetWare (IPX)) Press [New Address] ➞ [File]. Press the Protocol drop-down list ➞ select [NetWare (IPX)]. Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed.
Page 87 Details of each item are shown below. [NDS]: NDS (Novell Directory Service) is a directory service that manages user and server names. Select [NDS] when you are using Novell NetWare V.4. x or later. [Bindery]: One of the directory services provided by Novell for managing the information of user and server names.
Page 88: Using The Host Search Key (Windows (Smb))
Press [Down] ➞ select the folder to where you want to send your file ➞ press [OK]. To move up one level, press [Up]. Confirm your settings ➞ press [OK]. Using the Host Search Key (Windows (SMB)) Press [New Address] ➞ [File]. Press the Protocol drop-down list ➞...
Page 89: Specifying A User Inbox
NOTE • When entering a NetBIOS name, you can also enter wildcard characters, such as * and ?, as part of your search. • When searching for the host name using wildcard characters, make sure to also enter a workgroup name. •...
Page 90 Press [New Address] ➞ [Store In Usr Inbox]. Select the desired User Inbox ➞ press [OK]. User Inboxes specified as destinations correspond to the inboxes that appear on the Inbox Selection screen for the Mail Box function. ● If you want to send a link to a User Inbox via e-mail: ❑...
Page 91: Sending Documents To Yourself
Sending Documents to Yourself If SDL or the Local Device Authentication user authentication system of SSO is set as the login service, you can press [Send to Myself] to specify your e-mail address (registered in SDL or the Local Device Authentication user authentication system of SSO) as the destination.
Page 92: Specifying Registered Destinations
Specifying Registered Destinations You can select a destination stored in the Address Book or a one-touch button, or specify a new address altogether. You can also recall the destinations and settings stored in the favorites buttons to check their contents, edit them, or delete them. NOTE To view the detailed information of a selected destination, select the destination ➞...
Page 93 Select the destination ➞ press [OK]. You can select multiple destinations. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. You can restrict the type of destinations displayed in the result list by pressing the Type drop-down list.
Page 94: Using The One-Touch Buttons
Using the One-Touch Buttons You can specify up to 200 destinations in one-touch buttons. Follow this procedure to start a transmission and send a document with the press of a one-touch button. IMPORTANT To use this feature, you must first register destinations in one-touch buttons by pressing (Additional Functions) ➞...
Page 95: Using The Favorites Buttons
Using the Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.
Page 96: Using A Server
Using a Server You can specify a destination by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. LDAP servers are for looking up a particular piece of information, such as a user name, e-mail address, or other contact information.
Page 97 Search by organization name. [OrgnztionUnit]: Search by organizational unit (e.g., departments in an organization). For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows: organization=canon organizationUnit=salesdept...
Page 98 NOTE • The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server. • Detailed Search by organization/organizationUnit may not be performed, depending on whether the attribute types have been registered on the LDAP server, and depending on the type of application on the server.
Page 99 NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the specified detailed search criteria are deleted.
Page 100 Select the desired destination from the search results ➞ press [OK]. To continue searching, press [Back]. You can specify multiple destinations. E-mail addresses that meet the specified search criteria are displayed. If you press [Select e-mail for I-Fax], the key lights, showing that this setting is turned on, and the selected e-mail address can be specified as an I-fax destination.
Page 101: Setting Cc And Bcc Addresses
Setting Cc and Bcc Addresses In addition to the destination for the documents, you can also set multiple e-mail address destinations for the Cc (Carbon copy) and Bcc (Blind carbon copy) addresses. NOTE • Only e-mail addresses can be specified for [Cc] and [Bcc]. •...
Page 102 Specify the e-mail addresses ➞ press [Done]. Follow the procedure below to set the e-mail addresses for [Cc] and [Bcc]. • For instructions on specifying destinations not registered in the Address Book, see "Specifying Destinations Using the New Address Tab," on p. 2-2. •...
Page 103: Checking/Changing A Destination
Checking/Changing a Destination You can check and change a specified destination before you scan your documents. NOTE • Only the destinations specified using the New Address tab and destinations obtained via a server can be changed. • For instructions on changing the specified destination after you scan your document, see "Changing the Destination,"...
Page 104 ● If the destination is obtained via a server: ❑ Check or change the destination's information ➞ press [OK]. Change the destination's information in the same way that you specified it. (See "Specifying Destinations Using the New Address Tab," on p. 2-2.) ●...
Page 105: Erasing A Destination
Erasing a Destination You can erase a specified destination from the destination list before you scan your documents. Select the destination to be erased ➞ press [Erase]. 2-37 Erasing a Destination...
Page 106: Registering New Destinations Using The Register Key
Registering New Destinations Using the Register You can register new destinations in the Address Book, one-touch buttons, and favorites buttons from the Send Basic Features and the Address Book screens. The Register key is a shortcut key to the Register Address screen in Address Book Settings (from the Additional Functions screen), the One-touch Buttons screen in Address Book Settings (from the Additional Functions screen), and the Register Favorites Button screen in TX Settings under ...
Page 107 ● To register destinations and settings in a favorites button: ❑ Press [Register Favorites Button] ➞ register destinations and settings in a favorites button. For instructions on registering destinations and settings in a favorites button, see "Registering a Favorites Button," on p. 9-17. You can also register a destination in the Address Book or a one-touch button by pressing [Address Book] ➞...
Page 108 2-40 Registering New Destinations Using the Register Key...
Page 109: Basic Scanning Features
Basic Scanning Features CHAPTER This chapter describes the basic scanning features. Selecting a Scan Mode........... 3-2 Scan Settings .
Page 110: Selecting A Scan Mode
Selecting a Scan Mode You can set the scan mode in which a document is scanned. The machine has eight preset scan modes: Clr/B&W 200 x 200 dpi, Clr/B&W 300 x 300 dpi, B&W 200 x 200 dpi, B&W 300 x 300 dpi, Clr/Gray 200 x 200 dpi, Clr/Gray 300 x 300 dpi, Clr/ Gray 600 x 600 dpi, and B&W 600 x 600 dpi.
Page 111 Place your originals ➞ specify the destination ➞ press the Scan Settings drop-down list ➞ select the scan mode. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." NOTE • Specifying the scan mode again cancels the scan mode and other scan features previously set.
Page 112: Scan Settings
Scan Settings NOTE • Changed scan settings are not saved. For instructions on saving settings, see "User Preset Keys," on p. 4-17. • If [Preview] on the Send Settings screen is set, you can verify the images from the Preview screen before sending your document. (See "Previewing Originals," on p. 5-18.) •...
Page 113 Place your originals into the feeder ➞ specify the destination ➞ press [2-Sided Original]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Select the type of original ➞ press [OK]. Details of each item are shown below. [Book Type]: The front and back sides of the original have the same top-bottom orientation.
Page 114: Different Size Originals
Different Size Originals This mode enables you to scan different size originals with the same widths (11" x 17" and LTR, or LTRR and STMT, etc.) or different widths (11" x 17" and LGL, or LTR and LGL, etc.), together as one group by setting them in the feeder. IMPORTANT •...
Page 115 Place your originals ➞ specify the destination ➞ press [Diff. Size Originals]. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Select the type of originals ➞ press [OK]. Details of each item are shown below. [Same Width]: Press this key if you are placing originals with the same width.
Page 116: Document Size
Document Size You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. Specify the document size as well, if you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut off.
Page 117 Press [Document Size Select]. Select the document size. ● If you want to scan a standard document size: ❑ Select the desired document size. If you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut off, place the original on the platen glass ➞...
Page 118 ● If you want to scan a nonstandard document size: ❑ Press [Other Size]. ❑ Press [X] (horizontal axis) ➞ enter a value. ❑ Press [Y] (vertical axis) ➞ enter a value. ❑ Press [OK]. Scanning Area The Platen Glass NOTE For instructions on entering values in inches, see Chapter 2, "Basic Operations,"...
Page 119: Registering The Specified Document Size
Press (Start). Registering the Specified Document Size Press the Scan Settings drop-down list ➞ press [Option] ➞ [Document Size Select]. If necessary, see the screen shots in steps 1 and 2 of "Specifying the Document Size," on p. 3-8. Press [Other Size]. Press [Register Size].
Page 120: Resolution
NOTE • If you register a new document size in a key that already has a document size stored in it, the new document size overwrites the previously registered document size. • For instructions on entering values in inches, see Chapter 2, "Basic Operations," in the Reference Guide.
Page 121: Scan Exposure And Original Type Settings
Press the Resolution drop-down list ➞ select a resolution ➞ press [OK]. If [PDF (Trace)] or [PDF (Compact)] is selected as the file format, and you select any resolution other than [300x300 dpi], and then press [OK], a message asking for your confirmation to change the PDF file format appears on the screen.
Page 122: Original Type Selection
Press [ ] or [ ] to adjust the scan exposure ➞ press [OK]. Press [ ] to move the indicator to the left to make the exposure lighter, or press [ ] to move it to the right to make the exposure darker. Press (Start).
Page 123 ■ Text Mode This mode is best suited for scanning text originals. Blueprints or pencil drawn originals can also be scanned clearly. When [PDF (Compact)] is selected as the file format, if the Text mode is selected, the Image Level in Text Mode setting made in Image Level for PDF (Compct) in TX Settings under ...
Page 124: Automatic Exposure Adjustment
Press (Start). Automatic Exposure Adjustment This mode enables you to set the machine to automatically adjust the scan exposure to the level best suited to the quality of the original. IMPORTANT When using Direct Sending or Manual Sending mode for sending a fax, the automatic scan adjustment mode cannot be used.
Page 125: Changing The Zoom Ratio
Changing the Zoom Ratio You can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually before scanning the original. IMPORTANT • The maximum size of an image that you can send at 600 x 600 dpi resolution is 11" x 17". If the image exceeds this size, it may be cut off.
Page 126 Press [Copy Ratio]. To reduce the original image, select a preset reduction ratio. To enlarge the original image, select a preset enlargement ratio. Following your selection, press [Done] ➞ [OK]. Press (Start). NOTE To return the ratio to 100%, press [Direct]. 3-18 Scan Settings...
Page 127: Zoom By Percentage
Zoom by Percentage You can reduce or enlarge originals by any zoom ratio in 1% increments. Any ratio from 50% to 200% can be set. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes. Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞...
Page 128 Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ press [Option] ➞ [Copy Ratio]. If necessary, see the screen shots in steps 1 and 2 of "Preset Zoom," on p. 3-17. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods."...
Page 129: Changing Color Modes
Changing Color Modes This machine comes with two Automatic Color Selection modes. Automatic Color Selection (Full Color/Grayscale) detects and distinguishes color originals from grayscale originals, while Automatic Color Selection (Full Color/Black-and-White) detects and distinguishes color originals from black-and-white originals. Depending on the Automatic Color Selection mode that you select, the machine automatically switches between the Full Color and Grayscale modes, or between the Full Color and Black-and-White modes.
Page 130: Full Color
■ Automatic Color Selection (Full Color/Black-and-White) If the Automatic Color Selection (Full Color/Black-and-White) mode is selected, the machine automatically recognizes whether the original is in color or black-and-white. Color originals are scanned in the Full Color mode, while black-and-white originals are scanned in the Black-and-White mode.
Page 131 Press the color selection drop-down list ➞ press [Auto-Color Select (Full Color/Grayscale)], [Auto-Color Select (Full Color/ Black-and-White)], [Full Color], [Grayscale], or [Black and White] ➞ [OK]. When [PDF (Trace)] or [PDF (Compact)] is selected as the file format, if you specify [Auto-Color Select (Full Color/Black-and-White)] or [Black and White] as the color mode and press [OK], a message asking for your confirmation to change the file format appears on the screen.
Page 132 3-24 Changing Color Modes...
Page 133 Special Scanning Features CHAPTER This chapter describes the special scanning features. What are Special Features? ..........4-2 2-Page Separation .
Page 134: What Are Special Features
What are Special Features? Special features, such as the Frame Erase and Job Build modes, are modes for performing various kinds of editing according to your needs, when sending a document. IMPORTANT Depending on the mode, some combinations of modes will not be available. See the corresponding section on each mode for detailed information.
Page 135 Select the desired mode from the Special Features screen. Set the desired mode. For more information on setting each mode, see the corresponding section. To set other modes at the same time, repeat steps 4 and 5. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞...
Page 136: Page Separation
2-Page Separation This mode enables you to scan facing pages in a book or bound original and record then onto separate pages. IMPORTANT • The 2-Page Separation mode cannot be used with the Document Size Select (11x17+, Other Size, and Long Strip Original), 2-Sided Original, Different Size Originals, or Binding Erase mode.
Page 137: Frame Erase
Frame Erase This mode enables you to erase shadows and lines that appear when scanning various types of originals. The following three Frame Erase modes are available. IMPORTANT • Combinations of the three Frame Erase modes cannot be set. If you select one of these modes, the previously set mode is canceled.
Page 138: Original Frame Erase
Original Frame Erase IMPORTANT The Original Frame Erase mode cannot be used with the Document Size Select (11x17+, Auto, Other Size, and Long Strip Original) or Different Size Originals mode. Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞...
Page 139: Book Frame Erase
● If you want to set the top, left, right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the desired frame erase borders ➞ press [-] or [+] to set their respective frame erase widths ➞ press [Next]. To return to the screen for setting the same width for all four borders, press [Adjust All At Once].
Page 140 Press [Book Frame Erase]. Press [-] or [+] to set the frame erase widths. ● If you want to set the same width for all four borders: ❑ Press [Center] and [Sides] ➞ press [-] or [+] to set their respective frame erase widths ➞...
Page 141: Binding Erase
Binding Erase IMPORTANT • The Binding Erase mode cannot be used with the Document Size Select (11x17+, Other Size, and Long Strip Original) or 2-Page Separation mode. • Do not place originals with binding holes into the feeder, as this may damage the originals.
Page 142: Job Build
Job Build This mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are sent as one document after all of the batches have been scanned.
Page 143 Press [Done] ➞ [OK]. Press (Start). NOTE To cancel scanning, press [Cancel] or (Stop). When scanning is complete, place your next batch of originals ➞ press (Start). If you want to change the scan settings, change them before pressing (Start). You can select the document size.
Page 144 Details of each item are shown below. [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations. Do not forget to set or cancel the 2-Sided Original mode, according to the type of originals that you place next.
Page 145: Adjusting The Contrast (Sharpness)
Adjusting the Contrast (Sharpness) This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, use [High] as the setting. To scan originals containing printed images or other halftones with a softer contrast, use [Low] as the setting.
Page 146: Image Quality Adjustment
Image Quality Adjustment You can adjust the scan exposure to erase the background color of the original, or prevent the original image on the reverse side of thin originals from appearing on the scanned pages. IMPORTANT • Press [A] (Auto) if you want to set the machine to automatically adjust the scan exposure (see "Automatic Exposure Adjustment,"...
Page 147: Remove Background
Remove Background This mode enables you to scan by erasing the background color of the original. This mode is especially useful for scanning originals, such as catalogues and paper, that have turned yellow from age. Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞...
Page 148: Prevent Bleeding
Prevent Bleeding This mode enables you to prevent the original image on the reverse side of thin originals from appearing on the scanned pages. Place your originals and specify the destination ➞ press the Scan Settings drop-down list ➞ [Option] ➞ [Special Features] ➞...
Page 149: User Preset Keys
User Preset Keys You can set any possible combination of scan settings and store them in a user preset key in memory. The user preset keys are available for the user to set and store, and can be assigned names for increased convenience. This feature is useful for storing frequently used scan settings.
Page 150 Select a user preset key for storing the scan settings ➞ press [Store]. User Preset Keys The table below describes the color selection modes and resolutions that can be stored in, and the icons displayed when color modes are stored. Icon Color Mode Resolution...
Page 151: Naming A User Preset Key
Naming a User Preset Key Press the Scan Settings drop-down list ➞ [Option] ➞ [Store/ Erase]. If necessary, see the screen shots in steps 1 and 2 of "Storing Scan Settings," on p. 4-17. Select a user preset key to name ➞ press [Register Name]. User Preset Keys NOTE •...
Page 152: Erasing Scan Settings
Erasing Scan Settings Press the Scan Settings drop-down list ➞ press [Option] ➞ [Store/Erase]. If necessary, see the screen shots in steps 1 and 2 of "Storing Scan Settings," on p. 4-17. Select the user preset key with the scan settings that you want to erase ➞...
Page 153: Sending Documents
Sending Documents CHAPTER This chapter describes the fundamental procedures for sending documents, how to configure send settings, and other useful features. Sending Methods ............5-2 Sending a Fax.
Page 154: Sending Methods
Sending Methods You can enter the document's name, subject line, message body text, and replay-to address for document to be sent. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs. When you send a document, you can also send it at a preset time.
Page 155: Sending A Fax
Sending a Fax You can scan originals and send them as faxes. This section describes the procedure for specifying a sender's name. NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. ■...
Page 156 Specify each setting ➞ press [Done]. [Sender's Names (TTI)]: Press [Sender's Names (TTI)] ➞ select sender's name ➞ press [OK]. The name registered under <00> is selected by default. [Direct]: You can select either the Direct Sending or Manual Sending mode by pressing [Direct].
Page 157: Sending An E-Mail Message
IMPORTANT • You can restrict sending from line 1 or line 2. (See "Selecting the Line for Sending," on p. 9-55.) • When using manual sending, line 1 is automatically selected, regardless of the line settings. • When [Auto] is selected for [Line Selection], the user name displayed/printed on the recipient's machine will be the user name registered for the line which was used for sending.
Page 158 Place your originals ➞ specify the e-mail address ➞ press [File Format]. Select a file format. NOTE For instructions on setting the file format, see "Setting the File Format," on p. 5-23. Press [Send Settings] ➞ specify each setting ➞ press [Done]. [Send Doc.
Page 159 The first text block extracted from the first page of the document is automatically set as the document name. Characters such as ",", "/", "[", or "]", which are invalid when sending a file, will not be extracted. If a document name is already entered, the extracted text is appended to the end of the filename.
Page 160 NOTE • When you are sending documents, each page is sent as a separate image attached to an e-mail message, and the extension of the document matches the file format that you select for sending. The file name prefix of the image attached to the e-mail message is assigned as follows: - If you set the document's name: The file name prefix is generated by the document's name and three digits that...
Page 161: Sending An I-Fax
Sending an I-Fax You can scan a document and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes via the Internet. You can add the document's name, a subject line, message body text, and reply-to address.
Page 162 [Reply-to]: Press [Reply-to] ➞ select a reply-to address ➞ press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] ➞ enter the access number.
Page 163: Sending A Job To A File Server
Sending a Job to a File Server You can send a job to any computer that acts as a file server on the network. The following procedure explains how to specify the document's name and the file format of the image you are sending. Place your originals ➞...
Page 164 Press [Send Settings] ➞ specify a send document name ➞ press [Done]. [Send Doc. Name]: Press [Send Doc. Name] ➞ enter the document name ➞ press [OK]. [DocName OCR]: When PDF (OCR) is set as the file format, set [DocName OCR] to 'On' to automatically extract the first text in the document for use as its filename.
Page 165 NOTE When you are sending documents, each page is sent as a separate image and stored in a file server. The extension of the document matches the file format that you select for sending. The file name prefix of the image attached to the document you are sending is assigned as follows: - If you set the document's name and Divide into Pages is turned on: The file name prefix is generated by the document's name, the year, month, day,...
Page 166: Sending A Job To A User Inbox
Sending a Job to a User Inbox You can scan a document and store it in a User Inbox. If you include a User Inbox as one of the destinations to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations.
Page 167: Delaying A Send Job
Press (Start). Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. NOTE • You can reserve up to 120 jobs (including 64 fax jobs) for delayed sending. However, the actual number of jobs that can be reserved may be less than 120, depending on the following conditions: - If multiple documents are being sent at the same time...
Page 168 Place your originals ➞ specify the destination ➞ press [Send Settings]. Press [Delayed Send]. Enter the send time using (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. ➞ Examples: 7:05 a.m. 0705 11:18 p.m. ➞ 2318 If you set a time earlier than the current time, the document will be sent at that time on the next day.
Page 169: Job Done Notice
Job Done Notice You can send a job done notice to a specified e-mail address to notify you when a send job is complete. IMPORTANT To send a job done notice, you need to store e-mail addresses in the Address Book beforehand.
Page 170: Previewing Originals
Press (Start). NOTE To cancel this setting, press [Send Settings] ➞ [Job Done Notice] ➞ [Cancel]. Previewing Originals This mode enables you to preview the scanned data of your originals and to check the page count before sending your document. You can verify the scanned data of your originals on the Preview screen.
Page 171 Press [ ] or [ ] to specify the page that you want to verify. Select whether to erase the page. To erase the page, press [Page Erase]. If you do not want to erase the page, proceed to step 9. Select [Erase Single Page] or [Erase Pages Consecutively] ➞...
Page 172: Stamping Originals
NOTE The number of scanned pages is displayed on the Send Process screen. Stamping Originals The machine can print a stamp (approximately 1/8" (3 mm) in diameter) on the front side of scanned and sent originals. Position at which Position at which stamp is applied stamp is applied Vertical Placement...
Page 173 Press [Stamp] ➞ [Done]. To cancel the Stamp mode, press [Stamp] again. Press (Start). NOTE If the stamp is not marked clearly, see Chapter 7, "Routine Maintenance," in the Reference Guide. 5-21 Sending Methods...
Page 174: Setting The File Format To Send A Document In
Setting the File Format to Send a Document in You can select TIFF, JPEG, or PDF as the file format to send a document in. If you select PDF as the file format, you can also specify the Trace and Smooth, Compact, OCR (Text Searchable), Encrypt, and/or Add Digital Signatures modes.
Page 175: Setting The File Format
Setting the File Format You can send a scanned document to a file server or as an e-mail attachment. The following procedure explains how to set the file format of the sent document. Place your originals and specify the destination ➞ press [File Format].
Page 176 [PDF]: Sends the file in the PDF format regardless of the color mode. You can also specify [Trace & Smooth], [Compact], [OCR (Text Searchable)], [Encrypt], and/or [Add Digital Signatures]. [JPEG]: Sends the file in the JPEG format, if you select a color mode other than Black-and-White.
Page 177 ● If you select [PDF] or [TIFF] as the file format: ❑ Specify whether to divide your documents into separate pages ➞ press [OK]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.
Page 178: Sending A Compact Pdf
Sending a Compact PDF This mode enables you to send files containing text originals or text/photo originals using a high compression ratio. If you select [Compact] as the PDF file format, it is recommended that you set the original type setting to either 'Text/Photo' or 'Text', depending on the image type.
Page 179 Specify whether to divide your documents into separate pages ➞ press [OK]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
Page 180: Trace & Smooth
Trace & Smooth Trace & Smooth is an advanced setting of compact PDF, which enables you to convert the text and the line drawings of a scanned image to scalable outline data. The outline data (Trace) can be extracted and used in Adobe Illustrator. The smoothing process can also be applied to the text of the outline data, so it has less of a jagged edge when seen on a PC monitor or in print.
Page 181: Sending A Searchable Pdf
Press [Trace & Smooth]. Follow steps 3 and 4 of "Sending a Compact PDF," on p. 5-26. Sending a Searchable PDF This mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image, and add it as a transparent layer of text to create a PDF file that is searchable.
Page 182 Press [OCR (Text Searchable)]. Specify whether to divide your documents into separate pages ➞ press [OK]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
Page 183: Encrypting Pdf Files
Encrypting PDF Files This mode enables you to encrypt PDF files that you send to an e-mail address or file server for enhanced security. If a password is set for a PDF file, only users who enter the correct password at the other party's machine can open, print, or change the received PDF.
Page 184 Specify each setting ➞ press [OK]. : Press the Encryption Level drop-down list ➞ select [Low (40-bit RC4)/Acrobat 3.0 and later], [High (128-bit RC4)/Acrobat 5.0 and later], or [High (128-bit AES)/ Acrobat 7.0 and later]. Adobe Acrobat 5.0 or later is required for opening PDF files whose encryption level is set to [High (128-bit RC4)/Acrobat 5.0 and later].
Page 185 : If [High (128-bit RC4)/Acrobat 5.0 and later] is selected as the encryption level Press the Allow Printing drop-down list ➞ select whether to allow printing of the received PDF files. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.
Page 186 Press the Allow Changes drop-down list ➞ select whether to allow changing of the received PDF files. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'. • [Do Not Allow]: Changing of documents is not allowed.
Page 187 IMPORTANT • If you did not enter a password in [Password to Open a Doc.] or [Permission Password], enter the password in the screen that appears after pressing (Start). You can store the settings for encrypted PDF files in a favorites button. If you do not want to set a password for [Password to Open a Doc.] and [Permission Password] in a favorites button, leave their text boxes blank.
Page 188: Adding A Digital Signature To A Pdf
Adding a Digital Signature to a PDF This mode enables you to send PDF documents with a digital signature. You can add the following two types of digital signatures: ■ Device Signature This mode uses the device signature certificate and key pair inside the machine to add a digital signature to the document, which enables the recipient to verify which device scanned it.
Page 189: Adding A Device Signature
Adding a Device Signature NOTE • This mode is available only if the optional Universal Send PDF Security Feature Set (standard-equipped for the Color imageRUNNER C3480i/C3080i) is activated. • You can only add device signatures to PDF documents if the optional Universal Send PDF Security Feature Set (standard-equipped for the Color imageRUNNER C3480i/ C3080i) is activated and you have generated a device signature certificate and key pair in Network Settings in System Settings (from the Additional Functions screen).
Page 190: Adding A User Signature
Press [Device Signature] ➞ [OK] ➞ [OK]. Press (Start). Adding a User Signature You can add a user signature using information about the user currently logged in to the machine using a login service and the user signature certificate and key pair inside the machine.
Page 191 Place your originals and specify the destination ➞ press [File Format] ➞ [Add Digital Signatures]. If necessary, see the screen shot in step 2 of "Adding a Device Signature," on p. 5-37. Press [User Signature] ➞ [OK] ➞ [OK]. Press (Start).
Page 192: Job Recall
Job Recall You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. IMPORTANT • The machine considers any one of the following operations a send job: - When settings, such as the destination, scan settings, and send settings, are specified, and the control panel power switch, (Start), or (Reset) is pressed...
Page 193 Select [1 Before], [2 Before], or [3 Before] ➞ confirm the settings ➞ press [OK]. IMPORTANT • If the optional Super G3 Multi-Line Fax Board is installed, the unit name registered for the line that is selected for Priority TX in TX Line Selection in Dual Line Options under ...
Page 194 5-42 Job Recall...
Page 195 Receiving Documents CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically, forward received documents to a specified destination, or print a received document from memory. Receiving Print, Fax, and I-Fax Documents ........6-2 Receiving Documents.
Page 196: Receiving Print, Fax, And I-Fax Documents
Receiving Print, Fax, and I-Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer. ■ Receiving I-Fax Documents The I-fax function is similar to e-mail. However, instead of sending and receiving messages over the Internet, I-fax enables you to send and receive scanned document images via the Internet.
Page 197: Receiving Documents
Receiving Documents When documents are being received, the Processing/Data indicator on the control panel flashes a green light. NOTE During reception, the transaction number and information related to the sender are displayed on the touch panel display. When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light.
Page 198 The document is printed. The Processing/Data indicator goes out when documents stored in memory are printed. NOTE • If there is no paper on which the received documents can be printed, the received documents are stored in memory. • The memory can hold a total of approximately 6,000 pages of sent and received documents.
Page 199: Processing Received Documents
Processing Received Documents When the machine receives I-fax/fax documents, they are processed as shown below: Sender Default settings or normal operating I-fax Conditional operation Documents Documents Divided Without Settings Reception I-fax Password Documents Does Not Match/ With Settings No Subaddress/ Password Set Matches Reception...
Page 200 *1 Received fax documents can be forwarded if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. *2 If the subaddress and password attached to the received document match the information registered in Forwarding Settings in System Settings (from the Additional Functions screen), the documents are forwarded to their forwarding destinations regardless of the reception password setting.
Page 201: Setting The Memory Lock Mode
Setting the Memory Lock Mode You can set to store the received fax/I-fax documents in the Memory RX Inbox without printing them. After verifying the documents on the Memory RX Inbox screen, you can print or send them whenever necessary. If you set Use Fax Memory Lock or Use I-Fax Memory Lock mode to 'On', you can turn Fax Memory Lock or I-Fax Memory Lock for documents sent to the Memory RX Inbox 'On' or 'Off' as necessary.
Page 202: Erasing Received Documents
Erasing Received Documents You can erase any received document stored in the Memory RX Inbox or the Confidential Fax Inboxes. If the memory is full, the machine cannot send or receive any more documents. It is recommended that you erase unnecessary documents as often as possible.
Page 203 Select the desired inbox and the document that you want to erase ➞ press [Erase]. In the example above, Memory RX Inbox is specified. To erase multiple documents in the memory RX Inbox or a Confidential Fax Inbox, select and erase one document at a time. NOTE •...
Page 204: Available Paper Sizes
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same paper size as the received document. If paper of the correct size is not available, the machine automatically selects a different paper size in the following order.
Page 205: Special Fax Functions
Special Fax Functions CHAPTER This chapter describes special fax sending and receiving features. Sending with a Subaddress ..........7-2 Using a PIN Code .
Page 206: Sending With A Subaddress
Sending with a Subaddress If the destination fax machine is compatible with ITU-T (International Telecommunications Union-Telecommunications Sector) standard subaddress and passwords, you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax transactions. NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
Page 207 Details of each item are shown below. [Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter
is displayed between the numbers, and the letter
appears at the end of the number.
Page 208 Press [Subaddress]. If the Optional Super G3 Multi-Line Fax Board is installed, press [Option]. Press [Subaddress] or [Password] ➞ enter the subaddress ➞ press and password using (numeric keys), , and [OK]. If the recipient did not set a password for the target subaddress, you do not need to enter a password.
Page 209: Using A Pin Code
Using a PIN Code The PIN (Personal Identification Number) code prevents unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some PBX (Private Branch eXchange) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax.
Page 210: Dialing With A Pin Code
Press [On] ➞ select the desired type of PIN code ➞ press [OK] ➞ [OK]. If you do not want to set the PIN Code, press [Off] ➞ [OK] ➞ [OK]. Details of each item are shown below. [Option]: If your PBX requires a PIN Code depending on the destination, select [Option].
Page 211 ● If you select [Option] for the PIN code position: ❑ ➞ press [PIN Enter the fax number using (numeric keys), , and Code] when you reach the desired PIN code position ➞ continue entering the rest of the fax number. [PIN Code] can be pressed either before the fax number, after the fax number, or while specifying the fax number.
Page 212: Fax Information Services
Fax Information Services Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse telephone line, follow the procedure below to temporarily set the machine for tone dialing.
Page 213 ● If you press [One-touch Buttons]: ❑ Select the desired one-touch button. One-touch buttons are assigned a three digit number. To specify a destination using a one-touch button's three digit number, enter the three digit number using (numeric keys). ❑ Press [OK].
Page 214 7-10 Fax Information Services...
Page 215: Checking/Changing The Send/Receive Status
Checking/Changing the Send/ Receive Status CHAPTER This chapter describes how you can check/change the status of send and receive jobs. Checking/Changing the Status of Send Jobs ........8-2 Checking Send Job Details .
Page 216: Checking/Changing The Status Of Send Jobs
Checking/Changing the Status of Send Jobs This section describes how to check/change the status of send jobs. For more information, see Chapter 5, "Checking Job and Device Status," in the Reference Guide. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen.
Page 217 Press [Send] ➞ [Status] or [Log]. Select a job whose detailed information you want to check ➞ press [Details]. IMPORTANT You cannot check the status of fax jobs sent with the Direct Sending or Manual Sending mode, or sent from computers via the fax driver because the statuses of those jobs are not displayed.
Page 218 ● If you select a job with only one destination in [Status]: ❑ Check the details. To change the destination, press [Change Destination]. (See "Changing the Destination," on p. 8-5.) To resend the job, press [Resend]. (See "Resending a Job," on p. 8-7.) ●...
Page 219: Changing The Destination
Changing the Destination You can change the destination of a send job from the System Monitor screen. IMPORTANT • You can only change the destination for send jobs that have been canceled due to a transmission error or jobs that have been set with the Delayed Send mode and are still waiting in the send queue.
Page 220 Press [Send] ➞ [Status]. Select the job whose destination you want to change ➞ press [Details]. Select the destination that you want to change. ● If there is only one destination: ❑ Press [Change Destination]. ● If there are multiple destinations: ❑...
Page 221: Resending A Job
Resending a Job You can resend jobs that are canceled due to transmission errors. IMPORTANT • To be able to resend jobs that have been canceled due to a transmission error, you must first set Erase Failed TX in TX Settings under in Communications Settings (from the Additional Functions screen) to 'Off'.
Page 222: Printing The Send Job Status/Log
Printing the Send Job Status/Log Press [System Monitor] ➞ [Send] ➞ select [Status] or [Log]. If necessary, see the screen shots in steps 1 and 2 of "Checking Send Job Details," on p. 8-2. Details of each item are shown below. [Status]: Press this key if you want to print the send job list (Send Job List).
Page 223: Checking The Status Of Fax Jobs
Checking the Status of Fax Jobs This section describes how to check the status of fax jobs. For more information, see Chapter 5, "Checking Job and Device Status," in the Reference Guide. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen.
Page 224 Press [Fax] ➞ [Send Job Status], [Received Job Status], or [Log]. ● If you select [Send Job Status]: ❑ Select the job whose detailed information you want to check ➞ press [Details]. ● If you select [Received Job Status]: ❑ Press [Details].
Page 225: Printing The Fax Activity Report
Printing the Fax Activity Report You can print the Fax Activity Report, which includes the fax transmission's start time, destination, job number, transmission mode, number of pages, and transmission result. Press [System Monitor]. If necessary, see the screen shot in step 1 of "Checking Send Job Details," on p. 8-2.
Page 226: Checking The Status Of Receive And Forwarded Jobs
Checking the Status of Receive and Forwarded Jobs You can check the details of received documents stored in memory, as well as the status of forwarded jobs and receive jobs. NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', , [Details], and [Print List] on the Receive screen are not displayed on the System Monitor screen.
Page 227: Printing The Receive Job Log
Printing the Receive Job Log You can print the receive job log (Activity Report (RX)). Press [System Monitor]. If necessary, see the screen shot in step 1 of "Checking Send Job Details," on p. 8-2. Press [Receive] ➞ [Print List]. NOTE •...
Page 228: Checking The Status Of Jobs That Have Been Forwarded
Press [Receive] ➞ [Checking RX of I-Fax Jobs]. The screen below is displayed while the machine is checking for the arrival of an I-fax. NOTE To be able to use [Checking RX of I-Fax Jobs], you must first set the POP setting in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen) to 'On' so that you can receive documents using POP.
Page 229 Select a job whose detailed information you want to check ➞ press [Details]. NOTE If 120 send jobs have accumulated on the job status screen, jobs that are waiting to be forwarded are displayed on the Forwarding Status screen. Check the details of the selected job. 8-15 Checking the Status of Receive and Forwarded Jobs...
Page 230 8-16 Checking the Status of Receive and Forwarded Jobs...
Page 231: Customizing Communications Settings
Customizing Communications Settings CHAPTER This chapter describes how to store and change the default settings of the Send/Receive function to suit your needs. What are Additional Functions? ..........9-3 Communications Settings Table .
Page 232 9. Customizing Communications Settings Reducing a Received Document ......... . 9-40 Printing Footer Information on a Received Document .
Page 233: What Are Additional Functions
What are Additional Functions? Additional Functions enable you to customize the machine's various settings. NOTE Settings specified from the Additional Functions screen are not changed when you press (Reset). Press (Additional Functions). The Additional Functions screen is displayed. Select an Additional Functions setting. If you select [System Settings] and the System Manager ID and System Password have been set, press [System Settings] ➞...
Page 234 Press a mode key to specify its settings. For more information on the settings you can specify by pressing the keys on the Additional Functions screen, see "Communications Settings Table," on p. 9-6, "Address Book Settings Table," on p. 10-2, "System Settings Table," on p. 11-2, and "Report Settings Table,"...
Page 235 Press [Done] repeatedly until the Send Basic Features screen appears. What are Additional Functions?
Page 236: Communications Settings Table
Communications Settings Table The following items can be stored or set in Communications Settings from the Additional Functions screen. ■ Common Settings Applicable Item Settings Delivered Page TX Settings Sender's Names 01 to 99: Register/Edit, Erase p. 1-17 (TTI) Unit Name 24 characters maximum p.
Page 237 Applicable Item Settings Delivered Page Smart Scan: On , Off Number of Characters for Document p. 9-24 PDF (OCR) Settings Name Setting: 1 to 24 characters; 24 characters Outline Graphics: On, Off Graphics Recognition Level: PDF (Trace & Smooth) p. 9-26 Normal , Moderate, High Settings...
Page 238 Applicable Item Settings Delivered Page RX Reduction: Auto Receive Reduction Reduce %: 90% p. 9-40 Reduce Direction: Vertical Only Received Page Footer On, Off p. 9-42 2 On 1 Log On, Off p. 9-43 Gamma 1.0, Gamma 1.4, Gamma Value for p.
Page 239 ■ Fax Settings Applicable Item Settings Delivered Page User Settings Unit Telephone # 20 digits maximum p. 1-16 Tel Line Type Pulse, Tone p. 1-14 Alarm Volume: 0 to 8; 4 Volume Control p. 9-45 Monitor Volume: 0 to 8; 4 TX Settings ECM TX p.
Page 240 NOTE • For instructions on setting the modes not described in this manual, refer to the other manuals listed in "Manuals for the Machine," on p. ii. • The Communications Settings screen consists of a list of individual settings. Select the item and press [▼] or [▲] to scroll to the desired setting.
Page 241: Automatic Document Deletion
Automatic Document Deletion If transmission of a document has failed, this mode automatically erases that document from memory. (Additional Functions) ➞ [Communications Settings] Press ➞ [TX Settings] under ➞ [Erase Failed TX]. Select [On] or [Off] ➞ press [OK]. Details of each item are shown below.
Page 242: Data Compression Ratio For Color Send Jobs
Data Compression Ratio for Color Send Jobs You can set the compression ratio for color scanned data. A high compression ratio reduces the data size, but results in low quality images. On the contrary, a low compression ratio increases the data size, but results in high quality images. NOTE •...
Page 243: Handling Documents That Fail To Be Forwarded
Handling Documents That Fail to Be Forwarded You can set how the machine handles the documents that fail to be forwarded. NOTE If Erase Failed TX in TX Settings under in Communications Settings (from the Additional Functions screen) is set to 'Off', the status of any job with a forwarding error will be saved on the System Monitor screen.
Page 244: Number Of Retry Attempts
Number of Retry Attempts Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select '0' to turn the Retry Times mode 'Off'.
Page 245: Standard Send Settings
Standard Send Settings This mode enables you to change the standard settings for the Send function, including the scan mode and file format. (See "Selecting a Scan Mode," on p. 3-2, and "Sending Methods," on p. 5-2.) NOTE • If the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed and you are sending documents by fax, the file format set here is disabled.
Page 246 [Stamp]: Press [Stamp]. To cancel this setting, press [Stamp] again. [File Formats]: Press [File Format] ➞ select a file format. The file format can be selected from the following formats. For more information on each format, see the following section. •...
Page 247: Favorites Buttons
Favorites Buttons You can set any possible combination of send settings and register them in a favorites button in memory. There are 18 favorites buttons and they can be assigned names and comments for increased convenience. This feature is useful for registering frequently used send settings.
Page 248: Naming A Favorites Button
Press [Store]. NOTE • If you select a key that already has settings stored in it, the settings are displayed. • You can assign a name to a favorites button by pressing [Name]. • You can also assign a comment to a favorites button by pressing [Comment]. ●...
Page 249: Registering A Comment For A Favorites Button
Enter a name ➞ press [OK]. NOTE If you press [OK] without entering any characters, the key name reverts to its current name (default M1 to M18). Registering a Comment for a Favorites Button (Additional Functions) ➞ [Communications Settings] Press ➞...
Page 250: Erasing A Favorites Button
Erasing a Favorites Button (Additional Functions) ➞ [Communications Settings] Press ➞ [TX Settings] under ➞ [Register Favorites Button]. Select the favorites button with the send settings that you want to erase ➞ press [Erase]. IMPORTANT Make sure to check the settings first before erasing them. NOTE •...
Page 251: Displaying Confirmation For Favorites Buttons
Displaying Confirmation for Favorites Buttons This mode enables you to set whether to display a confirmation screen when recalling favorites buttons. (Additional Functions) ➞ [Communications Settings] Press ➞ [TX Settings] under ➞ [Display Confirmation for Favorites Button]. Select [On] or [Off] ➞ press [OK]. Details of each item are shown below.
Page 252: Pdf Compression Priority
PDF Compression Priority If PDF (Trace) or PDF (Compact) is selected as the file format, you can set the image quality level of the document. NOTE • This mode is available only if the optional Universal Send PDF Advanced Feature Set (standard-equipped for the Color imageRUNNER C3480i/C3080i) is activated.
Page 253 NOTE • The setting made for or is enabled only if the Text/Photo mode or Photo mode is selected from the Original Type drop-down list. However, if [PDF (Trace)] is selected as the file format and Text mode selected as the original type, this setting is disabled.
Page 254: Pdf (Ocr) Mode
PDF (OCR) Mode This mode enables you to perform OCR (optical character recognition) on a scanned original to create a PDF with searchable text. You can set the Smart Scan mode and the Document Name OCR mode. Smart Scan is a mode which automatically detects the orientation of the characters on the original when sending it.
Page 255 : [On]: The orientation of the original is detected, and the document is automatically rotated before sending. [Off]: The orientation of the original is not detected, and the document is sent as : Press [-] or [+] to set the number of characters.
Page 256: Pdf (Trace & Smooth) Settings
PDF (Trace & Smooth) Settings When outlining documents that are to be sent, you can change the recognition rate of line drawings of the original. NOTE • This mode is available only if the optional Universal Send PDF Advanced Feature Set (standard-equipped for the Color imageRUNNER C3480i/C3080i) is activated.
Page 257 : [Data Size Priority]: The data size is small, but the background image quality is low. [Normal]: The data size and background image quality are in between those of [Data Size Priority] and [Image Priority]. [Image Priority]: The data size is large, but the background image quality is high.
Page 258: Confirming The Device Signature Certificate
Confirming the Device Signature Certificate You can confirm the certificate and key pair required for adding a device signature to PDF files. IMPORTANT You cannot press [Check Device Signature Certificate] if the certificate and key pair for adding a device signature have not been generated. For more information on the certificate and key pair for adding a device signature, see Chapter 3, "Using a TCP/IP Network,"...
Page 259: Checking A User Signature Certificate
Checking a User Signature Certificate You can confirm the certificate and key pair required for adding a user signature to PDF files. IMPORTANT You cannot press [Check User Signature Certificate] if the certificate and key pair for adding a user signature have not been installed. For more information on installing a user certificate, see the Remote UI Guide.
Page 260: Initial Send Screen Display
Initial Send Screen Display This mode enables you to set whether [Favorites], [One-touch], or [New Address] tabs will be displayed on the initial Send Basic Features screen when the power is turned ON, or the Auto Clear mode is activated. You can also switch the screen to the Send Basic Features screen, which displays enlarged Favorites Buttons.
Page 261: Printing The Tx Terminal Id
Printing the TX Terminal ID The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of every document that you send via fax or I-fax. Information such as your fax number, name, and I-fax address is printed, enabling the recipient to know who sent the document.
Page 262 < Printing Position>: [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient's paper. : [On]: The destination name registered in the Address Book is displayed in the Terminal ID information.
Page 263 : [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient's paper. : [On]: The destination name registered in the Address Book is displayed in the Terminal ID information.
Page 264: Dividing Data Into Chunks When Sending With Webdav
Dividing Data Into Chunks When Sending With WebDAV Chunked encoding is a function for sending a file with an unknown size by dividing it into chunks of a known length. It enables the sending time to be reduced because it is not necessary to calculate the size of the file before sending it. You can set whether to divide data into chunks when sending with WebDAV.
Page 265: Gamma Value For Ycbcr Send Jobs
Gamma Value for YCbCr Send Jobs If you are sending to an e-mail or file server destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end.
Page 266: Initializing Tx Settings
Initializing TX Settings You can restore almost all of the TX settings to their default settings. IMPORTANT You cannot initialize the Sender's Names (TTI), Unit Name, Handle Documents with Forwarding Errors, and TX Terminal ID settings. NOTE If you initialize the TX Settings, the settings stored in the favorites buttons are also initialized.
Page 267: 2-Sided Printing
2-Sided Printing You can print received documents on both sides of the paper you select. This enables you to save paper. (Additional Functions) ➞ [Communications Settings] Press ➞ [RX Settings] under ➞ [2-Sided Print]. Select [On] or [Off] ➞ press [OK]. 9-37 2-Sided Printing...
Page 268: Paper Drawer Selection
Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (Switches A, B, C, and D): • Switch A: The image is printed over two sheets of paper that have the same combined size as the received document.
Page 269 • Switch D: The image is printed on paper that is larger in size than the received document. Received Data (Original) Output LTRR 11" x 17" NOTE For more information on selecting a paper source for printing received documents, see Chapter 4, "Customizing Settings,"...
Page 270: Reducing A Received Document
Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. (Additional Functions) ➞ [Communications Settings] Press ➞ [RX Settings] under ➞ [Receive Reduction].
Page 271 ● If you select [On]: ❑ Specify each setting ➞ press [OK]. : [Auto]: The image is automatically reduced by a suitable reduction ratio that can range from the value set for up to 100% of the received document size. [Fixed Reduction]: The image is reduced by the reduction ratio set for .
Page 272: Printing Footer Information On A Received Document
Printing Footer Information on a Received Document You can set whether the machine prints the date, day, and time received, transaction number, and page number at the bottom of the received document. 11/20/2007 11:20 JOB NO. 5010 Page Number Transaction Number Time Received Day Received Date Received...
Page 273: On 1 Log
2 On 1 Log This mode enables you to print two received documents of the same paper size onto a single sheet of paper. The 2 On 1 Log mode is available only under the following conditions: • The same paper drawer must be selected for printing two consecutive pages of the received document.
Page 274: Gamma Value For Ycbcr Received Jobs
Gamma Value for YCbCr Received Jobs You can set the gamma value to use when receiving documents. This enables you to print received documents with the appropriate image quality. NOTE If the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed and you are sending documents by fax, this setting is disabled.
Page 275: Adjusting The Alarm And Monitor Volume
Adjusting the Alarm and Monitor Volume You can set the volume for the alarm and monitor tones that this machine sounds during a fax transmission. NOTE • This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
Page 276: Ecm Transmission
ECM Transmission ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM 'Off'.
Page 277: Pause Time
Pause Time Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code.
Page 278: Auto Redial
Auto Redial Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned 'On' or 'Off'. If you set Auto Redial to 'On', you can set how many times the machine redials, the redial interval, and whether the document should be resent due to an error.
Page 279 : Press [-] or [+] to set the number of redial times. : Press [-] or [+] to set the redial interval. : [Error and 1st page]: Auto Redial takes place if a sending error occurs. The first page of the document, the error page, and all subsequent pages are resent.
Page 280: Checking The Dial Tone Before Sending
If you are sending a fax document from your machine at the same time another fax machine (made by a company other than Canon) is trying to send you a fax, your fax document may end up being redirected to that fax machine, instead of the original destination you had intended.
Page 281: Ecm Reception
ECM Reception You can receive incoming documents using ECM (Error Correction Mode). ECM is a mode which automatically corrects errors in an image while it is being received. IMPORTANT • If you want to communicate using ECM, it is necessary that ECM Reception be set in both the destination machine and this machine.
Page 282: Registering The Fax Number For An Additional Line
Registering the Fax Number for an Additional Line If the optional Super G3 Multi-Line Fax Board is installed, you must register a different fax number for the additional line. This number is printed on the document that you fax to the receiving party. The number may also be displayed on the touch panel display of the receiving party's machine, depending on their type of machine.
Page 283: Registering The Unit Name For An Additional Line
Registering the Unit Name for an Additional Line Your name or company's name must be registered as the unit's name (a department name is optional) for an additional line. When you send a document, the recipient's machine displays or prints your name or company's name (and department's name, if applicable) as the sender's information on the recording paper.
Page 284: Selecting The Telephone Line Type For An Additional Line
Selecting the Telephone Line Type for an Additional Line Set the type of additional telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Be sure to check the type of telephone line that you are using, and make the correct setting.
Page 285: Selecting The Line For Sending
Selecting the Line for Sending You can register the method for selecting the line to use for sending. NOTE • This mode is available only if the optional Super G3 Multi-Line Fax Board is installed. • If you select another line for sending on the Send Settings screen or One-touch Buttons screen, that setting takes priority.
Page 286 : [Priority TX]: Sends with line 2 if this line is not in use or sends with line 1 if line 2 is in use. [Prohibit TX]: Prohibits sending with line 2. (Line 2 is only used for receiving.) Documents are always sent with line 1.
Page 287 Storing/Editing Address Book Settings CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table ..........10-2 About the Address Book .
Page 288: Address Book Settings Table
Address Book Settings Table The following items can be stored or set in Address Book Settings from the Additional Functions screen. Applicable Item Settings Delivered Page Register New Address Register Address Edit p. 10-5 Erase Register Address Book Name Register Name p.
Page 289: About The Address Book
About the Address Book The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the subaddress books, and 200 destinations in one-touch buttons.
Page 290 ■ File You can register a protocol, host name, folder path, etc. for storing scanned documents in a file server. NOTE For examples of settings needed for sending to a file server, see the Network Guide. ■ Group You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs.
Page 291: Storing New Addresses
Storing New Addresses If you register a destination in the Address Book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the Address Book for use in any other customized setting. NOTE •...
Page 292 Press [Register New Address]. Press [Fax]. Press [Name]. Enter a name for the recipient of the fax ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
Page 293 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The fax number that you enter will be stored in the subaddress book that you select here.
Page 294 ● If you press [Option]: ❑ Specify each setting ➞ press [OK]. [Subaddress] and [Password]: Press [Subaddress] ➞ enter the recipient's subaddress using (numeric keys), , and Press [Password] ➞ enter the recipient's password using (numeric keys), , and Press [Confirm] ➞ re-enter the recipient's password for confirmation ➞ press [OK].
Page 295: E-Mail Addresses
[Auto]: A line is selected according to the settings you made for TX Line Selection in Dual Line Options under in Communications Settings (from the Additional Functions screen). (See "Selecting the Line for Sending," on p. 9-55.) IMPORTANT If you want to attach a subaddress to your send job, make sure that the recipient's fax machine supports ITU-T standard subaddresses.
Page 296 Press [E-mail]. Press [Name]. Enter a name for the e-mail address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
Page 297 Select [On] or [Off] for . Details of each item are shown below. [On]: Select [On] if the destination's e-mail software has a function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-mail/I-Fax Common Settings in Communications Settings in System Settings (from the Additional Functions screen), the data is divided into multiple parts before being sent.
Page 298: I-Fax Addresses
I-Fax Addresses (Additional Functions) ➞ [Address Book Settings] ➞ Press [Register Address] ➞ [Register New Address]. If necessary, see the screen shots in steps 1 and 2 of "Fax Numbers," on p. 10-5. Press [I-Fax]. Press [Name]. Enter a name for the I-fax address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book...
Page 299 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The I-fax address that you enter will be stored in the subaddress book that you select here.
Page 300 NOTE After pressing [OK], the standard field that you entered appears as asterisks (********) on the I-fax settings screen. Select [On] or [Off] for . : [On]: Sends documents via a server. You can send documents to destinations via the Internet in the same way as e-mail.
Page 301 Press [Destination Conditions] ➞ select [On] or [Off] for . Details of each item are shown below. [On]: Select [On] if the destination machine has a function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-mail/I-Fax Common Settings in Communications Settings in System Settings (from the Additional Functions screen), the data is divided into multiple parts before being sent.
Page 302 Specify the receiving conditions of the destination. ● If you want to send in black-and-white: ❑ Press [Off] for . ❑ Set the paper size, compression method, and resolution ➞ press [OK]. The following conditions are always selected: •...
Page 303: File Server Addresses
Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Next]. ❑ Press [Access Number]. ❑ Press [Access Number] ➞ enter the access number using (numeric keys). ❑ Press [Confirm] ➞ re-enter the access number for confirmation using (numeric keys) ➞...
Page 304 Press [File]. Press [Name]. Enter a name for the file server address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
Page 305: Group Addresses
Press the Protocol drop-down list ➞ select the desired protocol. NOTE For more information on the available protocols, see "Using the Keyboard," on p. 2-12. Set [Host Name], [Folder Path], [User], and [Password]. NOTE For instructions on specifying each of the settings for FTP, Windows (SMB), NetWare (IPX), and WebDAV, see "Specifying a File Server,"...
Page 306 NOTE • If you want to store a group address, you can only select destinations that you registered in the same subaddress book. • E-mail addresses, I-fax addresses, file server addresses, and a User Inbox can be stored in a group address. •...
Page 307 Enter a name for the group address ➞ press [OK]. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
Page 308 NOTE [Access Number] is displayed on the screen only if Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On'. (See "Access Number Management," on p. 11-18.) ● If you select [Store In Usr Inbox]: ❑...
Page 309: Addresses Obtained Via A Server
Addresses Obtained via a Server You can store an address that is obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. NOTE • You may have to set up the LDAP servers beforehand, depending on the network environment.
Page 310 Press the Server to Search drop-down list ➞ select the desired server to search. Specify the search criteria. NOTE If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.
Page 311 For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows: organization=canon organizationUnit=salesdept NOTE • The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server.
Page 312 ❑ Enter the search criterion ➞ press [OK]. ❑ Press [Add]. To continue adding more search criteria, press [or] or [and] ➞ repeat step 4. [or]: The machine searches and returns a result for either of the specified search criteria. [and]: The machine searches and returns a result for all of the specified search criteria.
Page 313 ● If the Enter Network Password screen is displayed: ❑ Specify each setting ➞ press [OK]. The Enter Network Password screen is displayed if either one of the following is true: • If in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use', and ...
Page 314 Store the selected destination. IMPORTANT The information that can be obtained via the LDAP server consists of only names and e-mail addresses, and fax numbers. ● If only one destination is selected: ❑ Verify the address ➞ press [OK]. If necessary, edit the contents of the address. If the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Next].
Page 315 ● If you want to register the selected destination as an I-fax address: ❑ Verify the address ➞ press [OK]. If necessary, edit the contents of the address. If the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Next].
Page 316: Editing Address Details
Editing Address Details You can change destination details as necessary. (Additional Functions) ➞ [Address Book Settings] ➞ Press [Register Address]. Select the destination to be changed ➞ press [Edit]. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number.
Page 317 NOTE • For instructions on setting fax numbers, see "Fax Numbers," on p. 10-5. • For instructions on setting e-mail addresses, see "E-Mail Addresses," on p. 10-9. • For instructions on setting I-fax addresses, see "I-Fax Addresses," on p. 10-12. •...
Page 318 NOTE • If you want to manage destinations with the Access Number Management mode, set the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) to 'On'. (See "Access Number Management," on p. 11-18.) •...
Page 319: Erasing Addresses
Erasing Addresses You can erase destinations stored in the address book. (Additional Functions) ➞ [Address Book Settings] ➞ Press [Register Address]. Select the destination to be erased ➞ press [Erase]. You cannot erase multiple destinations at the same time. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number.
Page 320: Naming An Address Book
Naming an Address Book You can assign a name to any subaddress book. (Additional Functions) ➞ [Address Book Settings] ➞ Press [Register Address Book Name]. Select a subaddress book to name ➞ press [Register Name]. Enter a name ➞ press [OK]. NOTE If you press [OK] without entering any characters, the subaddress book name reverts to its current name (default Address Book 1 to 10).
Page 321: Storing/Editing One-Touch Buttons
Storing/Editing One-Touch Buttons You can store up to 200 destinations in the one-touch buttons. This section describes how to store/edit the destinations with the one-touch buttons feature. IMPORTANT If Language Switch in Common Settings (from the Additional Functions screen) is set to 'On', the Host Name and Folder Path of the file server destination may not be displayed correctly, so you may not be able to refer to them.
Page 322 If you select a one-touch button already storing a destination, proceed to step 4. NOTE • One-touch buttons that already have destinations stored in them are displayed with a colored triangle ( ) in the lower right corner of the key. •...
Page 323 ● If you select [File]: ❑ Enter a name for the file server address in accordance with steps 3 and 4 of "File Server Addresses," on p. 10-17. ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch-button ➞ press [OK]. ❑...
Page 324 NOTE To cancel a selected destination, select the destination again. ❑ If necessary, edit the contents of the destination. ❑ Press [One-touch Button Name] ➞ enter a name for the one-touch button ➞ press [OK]. IMPORTANT The information that can be obtained via the LDAP server consists of only names, e-mail addresses, and fax numbers.
Page 325: Erasing One-Touch Buttons
Erasing One-Touch Buttons You can erase the destinations that you have stored in one-touch buttons. (Additional Functions) ➞ [Address Book Settings] ➞ Press [One-touch Buttons]. Select the one-touch button containing the destination(s) you want to erase ➞ press [Erase]. If you know the one-touch button's three digit number, press [ ] (One-Touch Button Number) ➞...
Page 326 10-40 Erasing One-Touch Buttons...
Page 327 System Manager Settings CHAPTER This chapter describes the settings that can be made by the System Manager (the person in charge of the machine). System Settings Table ..........11-2 Communications Settings .
Page 328: System Settings Table
System Settings Table The following items can be stored or set in System Settings from the Additional Functions screen. ■ System Settings Applicable Item Settings Delivered Page Communications Settings E-mail/I-Fax Common Settings Maximum Data 0 (Off), 1 to 99 MB; 3 MB Size for Sending p.
Page 329 Applicable Item Settings Delivered Page Fax Settings 33600 bps , 14400 bps, 9600 bps, Send Start Speed 7200 bps, 4800 bps, 2400 bps p. 11-9 Receive Start 33600 bps , 14400 bps, 9600 bps, Speed 7200 bps, 4800 bps, 2400 bps Receive Password 20 digits maximum PIN Code Access...
Page 330 Applicable Item Settings Delivered Page Allow PDF Send with On, Off p. 11-22 Expired Certificates Always Add Device Signature to Send Restrict Sending Files Other p. 11-23 than PDF: On, Off Receive Type , Validate/Invalidate, Register, Edit , Erase , Forward w/o Forwarding Settings p.
Page 331: Communications Settings
Communications Settings This section describes the e-mail, I-fax, fax, and Memory RX Inbox settings. E-Mail/I-Fax Common Settings You can change the e-mail and I-fax transmission settings. The following settings are available. ■ Maximum Data Size for Sending Sets the maximum data size for outgoing e-mail messages and I-fax documents. If an e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent.
Page 332: E-Mail Settings
Specify each setting ➞ press [OK]. : Specify the maximum data size for sending by pressing [-] or [+]. : Press [Subject] ➞ enter a subject ➞ press [OK]. : [On]: The e-mail address of the login user is set as the reply-to destination. [Off]: The e-mail address set for the machine is set as the reply-to destination.
Page 333: I-Fax Settings
Select [On] or [Off] ➞ press [OK]. Details of each item are shown below: [On]: The e-mail address of the authorized user is set as the sender destination in the From field on the received e-mail message. [Off]: The e-mail address set for the machine is set as the sender destination in the From field on the received e-mail message.
Page 334 ■ Allow MDN Not Via Server Sets whether to allow the recipient's machine to send MDN (Mail Delivery Notification) mail directly to the IP address of the sending machine without going via a mail server. (Additional Functions) ➞ [System Settings] ➞ Press [Communications Settings] ➞...
Page 335: Fax Settings
I-fax data that exceeds the set limit is handled as an error, and is not sent. For more information, contact your local authorized Canon dealer. Fax Settings This section describes settings that the System Manager can make, including how to set the Send Start Speed, Receive Start Speed, RX (Receive) mode, and how to register a password.
Page 336 (Additional Functions) ➞ [System Settings] ➞ Press [Communications Settings] ➞ [Fax Settings]. Specify each setting ➞ press [OK]. : Press the Send Start Speed drop-down list ➞ select the desired start speed. If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition.
Page 337: Memory Rx Inbox Settings
NOTE • If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional Functions screen) is set to 'Off', the password that you entered is not displayed as asterisks. (See Chapter 6, "System Manager Settings," in the Reference Guide.) •...
Page 338: Storing Received Fax Documents In Memory
Press [Password] ➞ enter the desired password using (numeric keys). Press [Confirm] ➞ re-enter the password for confirmation (numeric keys) ➞ press [OK] ➞ [OK]. using If you do not want to set the Memory RX Inbox with a password, press [OK] without entering any numbers.
Page 339: Storing Received I-Fax Documents In Memory
Storing Received I-Fax Documents in Memory You can set the machine to store received I-fax documents in memory without printing them. This is referred to as I-Fax Memory Lock. You can later check the received documents in the Memory RX Inbox, and print or send them. (Additional Functions) ➞...
Page 340 Select [Everyday], [Select Days], or [Off]. ● If you select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the start time using (numeric keys) ➞ press [OK]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. ➞...
Page 341: Memory Lock End Time Settings
● If you select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock will not automatically turn on at a specified time. You can manually turn Memory Lock On or Off by pressing [On] or [Off] under or on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function.
Page 342 If you make a mistake when entering the time, press (Clear) to clear your entry ➞ enter another four digit number. ● If you select [Select Days]: ❑ Select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑...
Page 343: Restricting The Send Function
Restricting the Send Function You can set the Address Book with a password and set access numbers to restrict its use. Address Book Password You can set a password for the Address Book. If a password is set, restrictions can be placed on the registering, editing, and erasing of destinations.
Page 344: Access Number Management
Access Number Management You can set an access number for an address in the Address Book to restrict access to that address, and this restricts other users who do not know the access number from viewing and utilizing these special addresses. (Additional Functions) ➞...
Page 345: Setting Whether To Allow Sending Using The Fax Driver
(Additional Functions) ➞ [System Manager Settings] Press ➞ [Restrict the Send Function] ➞ [Restrict New Addresses]. Select [Fax], [E-mail], [I-Fax], or [File]. Select [On] or [Off] ➞ press [OK]. Setting Whether to Allow Sending Using the Fax Driver You can set whether to disable the sending of faxes using the fax driver. NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
Page 346: Setting To Confirm Entered Fax Numbers
Setting to Confirm Entered Fax Numbers This mode displays a confirmation screen when a user enters a fax number, to prevent misdialing. NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. (Additional Functions) ➞...
Page 347: Restricting The Domains To Which E-Mail/I-Fax Documents Can Be Sent
Restricting the Domains to Which E-mail/I-Fax Documents Can Be Sent You can restrict the domains to which documents can be sent via e-mail or I-fax. If you restrict the domains for sending, you can send documents only to destinations which belong the specified domain. (Additional Functions) ➞...
Page 348: Allowing The Sending Of Pdf Documents With Expired Certificates
● If you want to edit a domain: ❑ Select the desired registered domain ➞ press [Edit]. ❑ Press [Domain Name] ➞ edit the domain name ➞ press [OK]. ❑ Select [Permit] or [Reject] for ➞ press [OK]. : [Permit]: Allow sending to subdomains of the domain.
Page 349: Setting To Always Add A Device Signature To Pdf Documents
Setting to Always Add a Device Signature to PDF Documents This mode enables you to set whether to always add a device signature to sent PDF documents. NOTE This mode is available only if the optional Universal Send PDF Security Feature Set (standard-equipped for the Color imageRUNNER C3480i/C3080i) is activated.
Page 350 ● If you select [Off]: ❑ Press [OK]. 11-24 Restricting the Send Function...
Page 351: Forwarding Settings
Forwarding Settings You can set the machine to store received fax/I-fax documents in Confidential Fax Inboxes, or forward them to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. You can also set a specified time during which received fax/I-fax documents which match the forwarding conditions are forwarded.
Page 352: Storing Forwarding Settings
*1 Received fax documents can be forwarded if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. *2 If the subaddress and password attached to the received document match the information registered in Forwarding Settings in System Settings (from the Additional Functions screen), the documents are forwarded to their forwarding destinations regardless of the reception password setting.
Page 353 Press [Register]. To recall the forwarding settings of a received document that you have stored, press [1 Before], [2 Before], or [3 Before]. You can recall the last three forwarding settings. IMPORTANT • The forwarding settings are stored in memory if you press [OK] on the Register screen or the Edit screen.
Page 354 Enter a name for the forwarding condition ➞ press [OK]. NOTE If [Send Doc. Name] is not specified, the first 24 characters of the condition name are also stored as the document's name. However, you can change the document's name at any time. Press [Forwarding Conditions].
Page 355 Set the forwarding conditions. ● If [I-Fax] is selected as the receive type: ❑ Press the To, From, or Subject drop-down list. The available forwarding conditions are: [disregarded]: Disregards the To, From, or Subject information as forwarding conditions. [equals]: Forwards the document if the From or Subject information matches all of the characters entered.
Page 356 ● If [Fax] is selected as the receive type (The optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed): ❑ Select the Fax Number, Subaddress, or Password drop-down list. The available forwarding conditions are: [disregarded]: Disregards the Fax Number information as a forwarding condition.
Page 357 ❑ If necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the Fax Number, Subaddress, and Password drop-down lists, press [Set.] next to the criteria you want to change ➞...
Page 358 NOTE If the selected destination is a group address which contains a User Inbox as a destination, the document is not sent and stored in that User Inbox. ● If you select [Address Book]: ❑ Select the forwarding destination ➞ press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access...
Page 359 ● If you select [Conf. Fax Inbox]: ❑ Select the desired Confidential Fax Inbox ➞ press [OK]. You cannot select multiple Confidential Fax Inboxes. If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send].
Page 360 ● If you select [Everyday]: ❑ (numeric keys) ➞ press [OK]. Enter the start time and end time using Enter all four digits of the time (including zeros), using 24-hour notation. NOTE If the end time is set earlier than the start time, the received documents will stop being forwarded at the specified end time on the following day.
Page 361 Press the Store/Print Received Doc. drop-down list ➞ select [On] or [Off]. If you selected a Confidential Fax Inbox as the forwarding destination, proceed to step 19. : [On]: The received document is stored in the Memory RX Inbox or printed. [Off]: The received document is not stored in the Memory RX Inbox or printed.
Page 362 NOTE • To cancel a selected destination, select the destination again. To view the detailed information of a selected destination, select the destination ➞ • press [Details]. • To be able to select a destination for the forwarding done notice, it is necessary to register destinations in the Address Book beforehand.
Page 363 [PDF]: Sends the file in the PDF format regardless of the color mode. You can also specify [Trace & Smooth], [Compact], [OCR (Text Searchable)], and /or [Add Digital Signatures]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.
Page 364: When Forwarding Destinations Do Not Match The Forwarding Conditions
When Forwarding Destinations Do Not Match the Forwarding Conditions You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified. IMPORTANT If the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed and the subaddress and password specified from the sending machine do not match the...
Page 365 Press [Forwarding Destination] ➞ select [Address Book] or [Conf. Fax Inbox]. Details of each item are shown below. [Address Book]: Select to forward the received document to another machine (relay function). [Conf. Fax Inbox]: Select to store the received document in a Confidential Fax Inbox.
Page 366 NOTE • To cancel a selected destination, select the destination again. To view the detailed information of a selected destination, select the destination ➞ • press [Details]. • To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand.
Page 367 Press the Store/Print Received Doc. drop-down list ➞ select [On] or [Off]. If you select a Confidential Fax Inbox as the forwarding destination, proceed to step 11. : [On]: The received document is stored in the Memory RX Inbox or printed. [Off]: The received document is not stored in the Memory RX Inbox or printed.
Page 368 NOTE • To cancel a selected destination, select the destination again. To view the detailed information of a selected destination, select the destination ➞ • press [Details]. • To be able to select a destination for the forwarding done notice, it is necessary to register destinations in the Address Book beforehand.
Page 369 If [Fax] is selected as the receive type, you can select from the following file formats: [TIFF]: Sends the file in the TIFF format. [PDF]: Sends the file in the PDF format. You can also specify [OCR (Text Searchable)] and/or [Add Digital Signatures]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.
Page 370: Checking/Changing Forwarding Settings
Checking/Changing Forwarding Settings You can check or change forwarding settings that have been stored. (Additional Functions) ➞ [System Settings] ➞ Press [Forwarding Settings]. Select the forwarding setting whose details you want to check ➞ press [Edit]. Check or change the forwarding settings ➞ press [OK]. NOTE For instructions on changing forwarding settings, see "Storing Forwarding Settings,"...
Page 371: Erasing Forwarding Settings
Erasing Forwarding Settings You can erase forwarding settings that have been stored. (Additional Functions) ➞ [System Settings] ➞ Press [Forwarding Settings]. Select the forwarding setting that you want to erase ➞ press [Erase]. Press [Yes]. Printing Forwarding Settings You can print a list of the stored forwarding settings. (Additional Functions) ➞...
Page 372: Ldap Server Settings
- Windows 2000 Server with Active Directory - Novell NetWare 5.1 (NDS) or later - Lotus Notes Domino R5 or later For more information, contact your local authorized Canon dealer. • You can register up to five LDAP servers. Registering an LDAP Server You have to specify the relevant information for the LDAP server, such as the server name and address.
Page 373 If you are using Windows 2000 Server with Active Directory: Add "DC=" to each dot separated series of characters in the Active Directory domain name, and separate each series of characters by a comma. Example: If is the domain name in Active Directory: DC=team1, DC=salesdept, DC=canon, DC=co, DC=jp •...
Page 374 IMPORTANT If is set to 'Use (security auth.)' for the LDAP server and Reverse DNS Lookup (a function that looks up the host name from the IP address) is not supported, enter a host name instead of an IP address. Select [Do not use], [Use], or [Use (security auth.)] for .
Page 375 Press [User] ➞ add the corresponding object class "o=", "ou=", or "c=" to each dot-separated series of characters that configure the distinguished name, and separate each series of characters by a comma. Example: If is the distinguished name in NDS: cn=user1, ou=team1, ou=salesdept, o=canon •...
Page 376 Press [Domain Name] ➞ enter a domain name ➞ press [OK]. Enter the directory tree name of the Active Directory, such as . : [On]: When searching for information on the server, a login information dialog box is displayed even if a password is not required.
Page 377: Changing An Ldap Server Setting
Changing an LDAP Server Setting You can change the settings for a stored LDAP (Lightweight Directory Access Protocol) server. (Additional Functions) ➞ [System Settings] ➞ Press [Register LDAP Server]. Select the LDAP server whose settings you want to change ➞ press [Edit].
Page 378: Registering/Editing Ldap Search Attributes
Registering/Editing LDAP Search Attributes You can register or edit the LDAP search attributes. (Additional Functions) ➞ [System Settings] ➞ Press [Register LDAP Server] ➞ [Register/Edit LDAP Search]. Register/edit the LDAP search attributes. ● To register a search attribute: ❑ Press [Not Reg'd 1] or [Not Reg'd 2] ➞ [Register/Edit]. ❑...
Page 379: Printing Ldap Server Settings
NOTE You can only edit the two search attributes displayed as 'Not Registered' by default. You cannot edit the Name, E-mail, Fax, Organization, and OrganizationUnit attributes. ❑ Press [Yes]. Printing LDAP Server Settings You can print the LDAP server settings. NOTE For more information on the Registered LDAP Server List, see "Registered LDAP Server List,"...
Page 380 11-54 LDAP Server Settings...
Page 381 Printing Communication Reports CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists. Report Settings Table ........... 12-2 Specifying Report Settings .
Page 382: Report Settings Table
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. ■ Settings Applicable Item Settings Delivered Page Send For Error Only , On, Off Report with TX Image: On , Off TX Report p.
Page 383 ■ Print List Applicable Item Settings Delivered Page Send Address Book 1 to 10, One-touch Buttons Address Book List p. 12-11 Print List: Print User's Data List Print List p. 12-12 User's Data List Print List p. 12-12 *2 Indicates item that appears only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
Page 384: Specifying Report Settings
Specifying Report Settings You can specify how various reports are printed. NOTE The reports can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 385: Activity Report
Select [For Error Only], [On], or [Off]. ● If you select [For Error Only] or [On]: ❑ Select [On] or [Off] for . : [On]: Part of the sent document is printed on the Send TX Report. [Off]: The contents of the sent document are not printed on the Send TX Report.
Page 386 NOTE • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Activity Report] is not displayed. • If Job Log Display in System Settings (from the Additional Functions screen) is changed from 'Off' to 'On', the following settings are switched to 'Off' automatically: - Auto Print - Daily Activity Report Time •...
Page 387: Fax Tx Report
Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, press (Clear) to clear your entry ➞ enter another four digit number. If the number of send and receive transmissions exceeds 100 before the specified time, an Activity Report of the most recent 100 transmissions is printed.
Page 388: Fax Activity Report
Select [For Error Only], [On], or [Off]. ● If you select [For Error Only] or [On]: ❑ Select [On] or [Off] for ➞ press [OK]. : [On]: Part of the sent document is printed on the Fax TX Report. [Off]: The contents of the sent document are not printed on the Fax TX Report.
Page 389: Fax Rx Report
Specify each setting ➞ press [OK]. : [On]: The Activity Report is automatically printed when the number of send and receive transmissions reaches 40. [Off]: The Activity Report is not automatically printed when the number of send and receive transmissions reaches 40. : [On]: The Fax Activity Report is printed at the specified time.
Page 390: Confidential Fax Inbox Rx Report
(Additional Functions) ➞ [Report Settings] ➞ [Fax] Press under ➞ [Fax RX Report]. Select [For Error Only], [On], or [Off] ➞ press [OK]. Details of each item are shown below. [For Error Only]: Prints a Fax RX Report only when a reception error occurs. [On]: Prints a Fax RX Report each time a document is received.
Page 391: Printing Lists
Printing Lists You can print the contents of the Address Book or a list of Send settings that have been specified from the Additional Functions screen. NOTE The lists can be printed only if 11" x 17", LGL, LTR, or LTRR paper (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
Page 392: User's Data List
User's Data List You can print a list of Send or Fax settings that have been specified from the Additional Functions screen. This is useful for checking the details of the settings. NOTE • The following two types of User's Data Lists are available: - Send: Prints all information related to the Send function stored from the Additional Functions screen.
Page 393 Troubleshooting CHAPTER This chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers. When Problems Occur .
Page 394: When Problems Occur
When Problems Occur Sending Documents Canceling transmissions. How do you cancel a transmission while a document is being scanned? Press (Stop) on the control panel, or press [Cancel] on the touch panel display. How do you cancel a transmission after the document has been scanned? If you are sending the document by any other sending method besides fax, press [System Monitor] ➞...
Page 395 Document cannot be sent. Is the destination setting correct? Check the destination setting of the recipient. Is the destination stored in the Address Book correct? Check the destination in the Address Book. (See "Editing Address Details," on p. 10-30.) Has trouble occurred in the remote machine? Check to ensure that the remote machine can receive documents.
Page 396 Memory is full. Are unwanted documents stored in memory? Check the TX Document and RX Document memory, and erase unnecessary documents and documents with errors from memory. (See "Erasing Received Documents," on p. 6-8, and Chapter 2, "Introduction to the Mail Box Functions," in the Copying and Mail Box Guide.) The document does not print clearly on the remote machine.
Page 397: Receiving Documents
The remote machine is slow to switch over to the receiving mode, and errors always occur (if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed). Is a pause inserted in the fax number? If you are sending to a machine that is slow in switching over to fax receiving, insert a pause after the destination's fax number.
Page 398 Documents cannot be received in Confidential Fax Inboxes. Are the forwarding conditions in Forwarding Settings in System Settings (from the Additional Functions screen) set correctly? Check the Forwarding Conditions, and inform the sender of those settings. (See "Forwarding Settings," on p. 11-25.) Is Forwarding Settings set to 'On' using [Validate/Invalidate]? Forwarding Settings must be set to 'On' to be effective.
Page 399: Other Situations
Other Situations Transmissions are slow. Are documents being sent at a high resolution? It is recommended that you send documents containing text only in a lower resolution. Fax transmissions are slow (if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed).
Page 400 Documents cannot be sent overseas (error code #18) (if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed). Is a pause inserted in the fax number? Insert a pause after the country code, or after the fax number of the recipient, and then dial the number again.
Page 401: Error Messages
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide and Network Guide. Self-Diagnostic Display Perform the necessary procedures according to the displayed self-diagnostic error message.
Page 402 No response from the server. Check the settings. Cause The specified server settings are incorrect, or the server is not turned ON. Alternatively, the machine's TCP/IP resources may be low. Remedy Wait for a while, and then try browsing again. If there is still no response from the server, try selecting another server.
Page 403 Cannot find the selected server. Check the settings. Cause 1 The IP address that the machine should connect to cannot be determined. Remedy 1 Check the DNS Server Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/IP Network,"...
Page 404 Check the user name and password or check settings. Cause 1 When setting Login Information for the LDAP server to 'Use' or 'Use (security auth.)', the user name or password is incorrect. Remedy Check the User Name and Password settings when in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use' or 'Use (security auth.)'.
Page 405 Search condition includes characters that cannot be used with the selected server. Cause 1 "\" is used in the search criterion. Remedy Remove "\" from the search criterion, and then search again. Cause 2 The combination of characters used in the search criterion does not constitute an acceptable search criterion.
Page 406: List Of Error Codes Without Messages
List of Error Codes without Messages If an error occurs while a document is being sent or received, an error code is displayed on the job log in the System Monitor screen, and is included in various reports. Check what the error code is, and then take the required steps to solve the problem.
Page 407 # 009 Cause 1 There is no paper. Remedy Load paper. (See Chapter 7, "Routine Maintenance," in the Reference Guide.) Cause 2 The paper drawer is not correctly inserted into the machine. Remedy Insert the paper drawer properly. (See Chapter 7, "Routine Maintenance," in the Reference Guide.) # 011 Cause...
Page 408 # 022 Cause 1 Forwarding could not be performed because all of the addresses stored in the specified group destination have been deleted, or a User Inbox is specified as the group destination. Remedy Re-enter group destination, and try sending again. Cause 2 When transmitting to a destination stored in the Address Book, transmission could not be performed because the specified destination stored in the Address...
Page 409 (See "Erasing Received Documents," on p. 6-8, and Chapter 2, "Introduction to the Mail Box Functions," in the Copying and Mail Box Guide.) Remedy 3 If this problem occurs frequently, contact your local authorized Canon dealer. # 701 Cause 1 The specified Department ID does not exist, or the password has changed.
Page 410 # 702 Cause The document could not be sent because the memory is full. Remedy 1 Wait a few moments, and then try again after the other send jobs complete. Remedy 2 Do not send the document to too many recipients at the same time. Send the document to a smaller number of recipients.
Page 411 # 706 Cause The Address Book is being imported or exported from the Remote UI, or it is being used by another sending component. Remedy Wait until the Address Book Import/Export function from the Remote UI or the other sending component is complete, and then try sending again. # 711 Cause The inbox memory is full.
Page 412 # 752 Cause 1 The server is not functioning. The network is down. Remedy Check that the SMTP server is operating properly. Check the network status. Cause 2 The SMTP server name for e-mail or I-fax is not correct. The domain name or e-mail address may not be set.
Page 413 # 755 Cause 1 You cannot send jobs because TCP/IP is not functioning correctly. Remedy Check TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) Cause 2 The IP address is not set.
Page 414 # 766 Cause The certificate used to send a PDF with a digital signature has expired. Remedy 1 Update the certificate, or use a certificate which has not expired. Remedy 2 Set the date and time of the machine to the correct date and time. (See, "Setting the Current Date and Time,"...
Page 415 # 802 Cause The name of the SMTP Server in E-mail/I-Fax settings in Network Settings in System Settings (from the Additional Functions screen) is incorrect. The DNS server name in DNS Server Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen) is incorrect. Connection to the DNS server failed.
Page 416 # 810 Cause 1 A POP (Post Office Protocol) server connection error occurred while receiving an I-fax. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/ IP Network,"...
Page 417 # 820 Cause You have received data that cannot be processed (BASE 64 or uuencode is incorrect). Remedy Check the settings, and ask the sender to resend the data. # 821 Cause You have received data that cannot be processed (TIFF analysis error). Remedy Check the settings, and then ask the sender to resend the data.
Page 418 # 830 Cause A DSN (Delivery Status Notification) error notification is received because of an incorrect I-fax address or destination setting, or because the data size of the sent documents exceeds the mail server capacity. Remedy 1 Check the I-fax address or destination setting. Remedy 2 Set Maximum Data Size for Sending in E-mail/I-Fax Common Settings in Communications Settings in System Settings (from the Additional Functions screen) so that it is less than the mail server capability.
Page 419 # 833 Cause MDN (Mail Delivery Notification) mail was not sent because TCP/IP Settings or E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen) have not been set, or because trouble has occurred in the mail server. Remedy 1 Check the DNS Server Settings and IP Address Settings in TCP/IP Settings, and E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen).
Page 420 # 839 Cause The user name or password for the SMTP Authentication (SMTP AUTH) in Authent./Encryption in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen) is incorrect. Remedy Check the user name and password for SMTP Authentication (SMTP AUTH) in Authent./Encryption in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen).
Page 421 # 847 Cause Could not save the received document in the Confidential Fax Inbox, as the memory of the Confidential Fax Inbox is full. Remedy Erase unnecessary documents stored in the Confidential Fax Inbox or the Memory RX Inbox. (See "Erasing Received Documents," on p. 6-8, and Chapter 2, "Introduction to the Mail Box Functions,"...
Page 422 # 859 Cause 1 A compression error occurred with the image data. Remedy Check the print settings, and try printing again. Cause 2 An original was not scanned properly, or the orientation of the original was incorrect. Remedy Check the scan settings, and try scanning again. # 868 Cause Failed to communicate with the destination when sending with WebDAV,...
Page 423 # 871 Cause Received a response from the destination stating that the specified folder could not be found when sending with WebDAV (received HTTP Error 404: Not Found/409: Conflict/410: Gone). Remedy Check the settings of the WebDAV server. # 872 Cause Received a response from the destination stating that access is denied when sending with WebDAV (received HTTP Error 405: Method Not Allowed).
Page 424 # 876 Cause Received a response from the destination stating that the size of the data was too large when sending with WebDAV (received HTTP Error 413: Request Entity Too Large). Remedy Check the settings of the WebDAV server. # 877 Cause Received a response from the destination stating that the URI (host name + folder path) was too long when sending with WebDAV (received HTTP Error...
Page 425 # 881 Cause Received a response from the destination stating that the server could not handle the current request when sending with WebDAV (received HTTP Error 503: Service Unavailable). Remedy Check the settings of the WebDAV server. # 882 Cause Received a response from the destination stating that the proxy server failed to communicate with the server above it when sending with WebDAV (received HTTP Error 504: Gateway Timeout).
Page 426 # 886 Cause Received a response from the destination stating that the request was invalid when sending with WebDAV (received HTTP Error 400: Bad Request). Remedy If you are sending via a proxy server without using SSL communication, set Use Chunked Encoding with WebDAV Sending in TX Settings under ...
Page 427: Questions & Answers
Questions & Answers Can the machine automatically resend documents when there are errors in transmission? If you are sending the document by any other sending method besides fax, specify the Retry Times setting. To access the Retry Times setting, press (Additional Functions) ➞...
Page 428 What happens to a document that has not been completely received when a blackout occurs? The document, up to the last page that was successfully received, is printed. What happens to documents in memory and the memory settings if power is interrupted? Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted.
Page 429 Can I change the data size of an e-mail message or I-fax before sending it? You can specify the Maximum Data Size for Sending setting according to your needs. To (Additional Functions) ➞ [System Settings] ➞ access this setting, press [Communications Settings] ➞...
Page 430 13-38 Questions & Answers...
Page 431 Appendix CHAPTER This chapter provides the reports and lists of activity management, specifications, glossary, and index. Report and List Samples ..........14-2 Send Job List .
Page 432: Report And List Samples
Report and List Samples NOTE The fax numbers and addresses used in these sample reports are fictitious. Send Job List You can view the list of send jobs and their statuses. The Send Job List can be printed from the System Monitor screen. (See "Printing the Send Job Status/Log," on p.
Page 433: Send Tx Report/Send Error Tx Report
■ DESTINATION ID The name of the recipient is printed. ■ JOB NO. The four digit number, that is automatically assigned when the document is accepted for sending, is printed. ■ MODE The type and mode of transmission are printed. Transmission type: Send (TX) Mode of transmission: FTP, SMB, IPX, WebDAV, User Inbox (BOX), I-Fax (I-FAX), E-mail...
Page 434 NOTE • The results of e-mail, I-fax, file server, and User Inbox transmissions are printed. Even if is set to 'On', the contents of the sent document are not printed on the report in the following cases: - If the first page of the original is color, and ...
Page 435: Fax Tx Report/Fax Error Tx Report
************************* TRANSMISSION OK JOB NO. 0024 DEPT. ID DESTINATION ADDRESS 098XXXXXXX PSWD/SUBADDRESS DESTINATION ID Canon ST. TIME 12/11 13:42 USAGE T 00’08 PGS. RESULT NOTE • This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
Page 436: Fax Multi Tx Report
■ PSWD/SUBADDRESS A subaddress is printed, if specified. The password is not printed to maintain security. ■ DESTINATION ID The name of the remote party is printed. ■ ST. TIME (Start Time) The date and time (in 24-hour notation) at which the document started to transmit are printed.
Page 437 NOTE • This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed. • You can also print a Fax Multi TX Report with an image of the sent original attached to it. (See "Fax TX Report,"...
Page 438: Fax Rx Report
FAX RX REPORT *************************** RECEPTION OK 5002 JOB NO. DESTINATION ADDRESS 012XXXXXXX PSWD/SUBADDRESS DESTINATION ID Canon ST. TIME 12/11 13:02 USAGE T 00’14 PGS. RESULT NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
Page 439: Confidential Fax Inbox Rx Report
********************************************** INBOX NO./NAME #01/BOX01 JOB NO. 5006 DESTINATION ADDRESS 098XXXXXXX PSWD/SUBADDRESS DESTINATION ID Canon ST. TIME 12/11 13:53 USAGE T 00’14 PGS. RESULT NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi-Line Fax Board is installed.
Page 440 ■ DESTINATION ADDRESS The fax number of the sender is printed, up to the first 20 digits. ■ PSWD/SUBADDRESS A subaddress is printed if specified. The password is not printed to maintain security. ■ DESTINATION ID The name of the sender is printed. ■...
Page 441: Activity Report
Activity Report This report is a list which enables you to check the results of all sending and receiving transactions. An Activity Report can be printed either automatically or manually. An Activity Report is automatically printed when either the number of communication results reaches 100, or a specified time is reached.
Page 442 ■ DESTINATION ADDRESS The address of the recipient is printed. If the send job is sent to a file server (FTP, SMB, IPX, or WebDAV), the path name is printed on the second line. If a subaddress is specified for sending a fax, the destination address is printed on the second line.
Page 443: Fax Activity Report
PGS. RESULT *1 2 / 0 9 1 3 : 2 9 N G 0 0 ’ 0 0 Canon CANADA 123XXXXXXX 0 0 0 7 0 S T O P *1 2 / 0 9 1 3 : 3 5...
Page 444 ■ DESTINATION ADDRESS The name and fax number of the remote party are printed. If a subaddress or sender's name has been specified, it is printed beneath the fax number. ■ NO. The four digit number, that is automatically assigned when the document is accepted for sending or receiving, is printed.
Page 445: Forwarding Conditions List
Forwarding Conditions List You can print the contents of the forwarding settings that have been specified. Manually print the Forwarding Conditions List whenever necessary. (See "Printing Forwarding Settings," on p. 11-45.) 12/11/2007 TUE 15:30 iR C3480i ************************************ FORWARDING CONDITIONS LIST ************************************ CONDITION NAME F O R W A R D W / O C O N D I T I O N S ( I - F A X R X )
Page 446: Registered Ldap Server List
LOGIN INFORMATION SERVER LDAP VERSION AND CHARACTER CODE VER.3(UTF-8) SERVER NAME SERVER ADDRESS hostname.example.com LOCATION TO START SEARCH "DC=mip, DC=ffm, DC=canon, DC=com" USE SSL PORT NUMBER MAX. NO. OF ADDRESSES TO SEARCH SEARCH TIMEOUT 180 sec. USE (SECURITY AUTHENTICATION) LOGIN INFORMATION...
Page 447: Address Book List
@ . c o m M A I L Canon U.S.A 0 1 2 X X X X X X X GROUP GROUP Canon CANADA 0 9 8 X X X X X X X...
Page 448 ■ DESTINATION ADDRESS • If the Class is "FTP," "SMB," "IPX," or "WebDAV" (file server): The host name is printed on the first line, and the folder path on the second line. • If the Class is "BOX": The number of the User Inbox is printed. •...
Page 449: User's Data List
User's Data List The User's Data List prints out the Send Settings made in Communications Settings, Report Settings, and System Settings (from the Additional Functions screen). Manually print the User's Data List whenever necessary. (See "User's Data List," on p. 12-12.) 12/11/2007 TUE 15:30 iR C3480i *********************************************...
Page 450 12/11/2007 TUE 11:15 FAX 012XXXXXXX iR C3480i ********************************* USER'S DATA LIST (FAX) ********************************* COMMUNICATIONS SETTINGS FAX SETTINGS USER SETTINGS UNIT TELEPHONE # 0 1 2 X X X X X X X TEL LINE TYPE T O N E VOLUME CONTROL ALARM VOLUME MONITOR VOL.
Page 451: Specifications
Specifications Specifications are subject to change without notice for product improvement or future release. Universal Color Send ■ Scan Features Item Specifications Communication Protocol FTP (TCP/IP), SMB (TCP/IP), NCP (IPX), WebDAV Data Format TIFF, JPEG, PDF 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, Resolution 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi Windows 98/Me/XP/Vista, Windows 2000 Server/...
Page 452 ■ E-mail and I-Fax Features Item Specifications Communication SMTP, POP3, I-Fax (Simple, Full) Protocol 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, For Sending E-mail 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi 200 x 100 dpi, 200 x 200 dpi, Resolution...
Page 453: Super G3 Fax Board
Super G3 FAX Board Item Specifications Telephone Line Used/Number of Public Switched Telephone Network, Facsimile Lines network 1 line 8 pels /mm x 3.85 line/mm Standard: Scan line Density Fine: 8 pels /mm x 7.7 line/mm (Scan, Transmission) Super-Fine: 8 pels /mm x 15.4 line/mm Ultra-Fine: 16 pels...
Page 454: Super G3 Multi-Line Fax Board
Super G3 Multi-Line Fax Board Item Specifications Telephone Line Used/Number of Public Switched Telephone Network, Facsimile network Lines 2 lines 8 pels /mm x 3.85 line/mm Standard: Scan line Density Fine: 8 pels /mm x 7.7 line/mm (Scan, Transmission) Super-Fine: 8 pels /mm x 15.4 line/mm Ultra-Fine:...
Page 455: Glossary
Glossary Activity Report A record listing all documents that have been sent and received. Automatic Document Feeder. Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make one- or two-sided prints. ASCII code ASCII (American Standard Code for Information Interchange) is a set of standardized codes used to represent letters, numbers, punctuation marks, a few symbols, and...
Page 456 CCITT/ITU-T A committee that sets international standards for telecommunications. CCITT/ITU-T was formerly known as CCITT (Consultative Committee for International Telegraph and Telephone), but is now succeeded by ITU-T (International Telecommunications Union-Telecommunications Sector). CMYK Cyan (C), Magenta (M), Yellow (Y), and Black (K). CMYK is the standard color model used for offset printing of full-color documents, using the secondary colors of light (plus black).
Page 457 Device signature certificate The device signature certificate, when used with a private key inside the machine, enables you to add a digital signature to a scanned document. This enables the recipient to verify which machine scanned the document. DHCP Dynamic Host Configuration Protocol. A protocol which automatically specifies the network settings of a client on a TCP/IP network.
Page 458 The Error indicator blinks a red light when a paper jam occurs or the machine has run out of toner or paper. When the Error indicator maintains a steady red light, contact your local authorized Canon dealer. Ethernet An industry standard LAN (Local Area Network) system for connecting multiple computers.
Page 459: Imageware Document Manager Gateway
I-fax compatible facsimile or personal computer with Internet e-mail functionality. imageWARE Canon imageWARE is a software suite for business environments that provides functions to efficiently capture, create, manage, and distribute documents. The imageWARE suite also supports on-demand printing and publishing.
Page 460: Log On
When dialing or registering long distance numbers, you may need to insert a pause within or after the telephone number. The destination and length of the pause differ depending on the system. Contact your local authorized Canon dealer or local telephone company if you experience difficulty in long distance dialing.
Page 461: Memory Lock
MEAP Multifunctional Embedded Application Platform. A system enabling the installation of the Java platform and Java applications on your machine. Utilization of MEAP also enables you to install and uninstall MEAP applications. Memory Lock Usually a document is printed as soon as it is received; but with Memory Lock, all documents received are stored in memory until you enter a password to print them.
Page 462: Pdf (Compact)
OS/2 A family of multitasking operating systems developed by IBM for Intel x86-based computers. OS/2 provides a graphical user interface similar to Windows, as well as a command line interface similar to DOS. Add-ons to OS/2 enable it to run DOS and Windows applications.
Page 463: Pdf (Ocr)
PDF (OCR) A file format that performs OCR (Optical Character Recognition) processing on a scanned document. This process extracts any recognizable text data, and adds it as a transparent layer to create a PDF with searchable text. You can search the text using Adobe Reader/Acrobat Reader/Acrobat, or your operating system's search function.
Page 464: Rotary Pulse
Red (R), Green (G), and Blue (B) are the three primary colors of light. RGB is the standard color model used in computer/television monitors, scanners, and digital cameras. RGB is an additive system (colors are added to a black background), typically produced by emitted light.
Page 465: Subaddress Books
SMB server Server Message Block server. A server running the SMB protocol. SMTP Simple Mail Transfer Protocol. A TCP/IP protocol for sending messages from one computer to another on a network. Secure Sockets Layer. A protocol that ensures security and privacy when transmitting private documents over the Internet.
Page 466: Super Fine
Super Fine A resolution mode for sending originals at four times the detail of the Standard resolution mode. If the receiving machine does not support this mode, the document is automatically sent in the Fine mode. Super G3 Super G3 is a phrase used to describe the generation of fax machines that use ITU-T V.34 standard 33.6 Kbps modems.
Page 467: Ultra Fine
Abbreviation for "Transmission/Sending." UFR II Ultra Fast Rendering II. A printing algorithm for realizing high-speed rendering. UFR II enables processing tasks to be executed and divided appropriately between the host PC and the printer to greatly reduce overall printing time. Ultra Fine A resolution mode for sending originals at 16 dots/mm x 15.4 lines/mm (eight times the standard resolution).
Page 468: Index
Index Numerics ASCII code, 14-25 Auto Redial, 9-48, 14-25 2 On 1 Log, 9-43 Automatic document deletion, 9-11 2-Page separation, 4-4 2-Sided Original, 3-4 2-Sided Print, 9-37 Before using this machine Registering the machine's fax number, 1-16 Registering sender names, 1-17 Abbreviations used in this manual, xv Registering the Sending Record, 1-12 Access Number Management, 11-18...
Page 469 Automatic color selection (Full Color/ Device Signature, 5-36, 5-37 Grayscale), 3-21 User Signature, 5-36, 5-38 Black-and-white, 3-22 Direct Sending, 5-3, 14-27 Changing, 3-21 Disclaimers, xxiv Full color, 3-22 Displaying Confirmation for Favorites Buttons, Grayscale, 3-22 9-21 Communications Settings table, 9-6 Display language, setting, 1-13 Compact PDF, sending, 5-26 Displays used in this manual, xiv...
Page 470 Footer information, printing, 9-42 Forwarding, 14-28 Favorites Buttons Forwarding Conditions List sample, 14-15 About the Favorites Buttons, 9-17 Forwarding errors, handling, 9-13 Displaying confirmation, 9-21 Forwarding settings Erasing, 9-20 About forwarding settings, 11-25 Naming, 9-18 Checking/Changing, 11-44 Registering, 9-17 Erasing, 11-45 Registering a Comment, 9-19 Forwarding without conditions, 11-38 Specifying, 2-27...
Page 471 Illustrations used in this manual, xv Disclaimers, xxiv Image Quality Adjustment FCC (Federal Communications Commission), About Image Quality Adjustment, 4-14 xvii Prevent Bleeding, 4-14, 4-16 Super G3, xxiii Remove Background, 4-14 Line type, setting, 1-11 imageWARE, 14-29 Log on, 14-30 imageWARE Document Manager Gateway, Long distance, 10-8, 14-30 14-29...
Page 472 One-touch Buttons Receive jobs Erasing, 10-39 Checking receive job details, 8-12 Storing/Editing, 10-35 Checking the arrival of an I-fax, 8-13 Specifying, 2-26 Checking the status of forwarded jobs, 8-14 Original Frame Erase, 4-5, 4-6 Checking the status of receive and forwarded Original type jobs, 8-12 Photo mode, 3-14...
Page 473 RGB, 14-34 Checking/Changing the status of send jobs, Rotary pulse, 1-11, 14-34 RX, 14-34 Printing the send job status/log, 8-8 RX password, 14-34 Resending jobs, 8-7 Send TX Report, 12-4, 14-3 Sender names, registering, 1-17 Sender's name, 14-34 Sending a fax, 5-3 Samples Sending fax document manually, 1-32 Activity Report, 14-11...
Page 474 FTP, 2-12 User Preset keys NetWare (IPX), 2-12 About User Preset keys, 4-17 WebDAV, 2-13 Erasing scan settings, 4-20 Windows (SMB), 2-12 Naming a User Preset key, 4-19 System Settings table, 11-2 Storing scan settings, 4-17 User Signature Certificate, confirming, 9-29 Using a server, 2-28 User's data Printing, 12-12...
Page 476 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands (See http://www.canon-europe.com/ for details on your regional dealer)

This manual is also suitable for:

Color imagerunner c3480i Color imagerunner c3080 Color imagerunner c3080i Color imagerunner c2550

Canon Color imageRUNNER C3480 Sending And Facsimile Manual Sending And Facsimile Manual

Preface

How to Use this Manual

Legal Notices

Important Safety Instructions

Chapter 1 Introduction to Sending and Fax Functions

What this Machine Can Do

Overview of the Color Imagerunner C3480/C3480I/C3080/C3080I/C2550

C3480/C3480I/C3080/C3080I/C2550

Things You Must Do before Using this Machine

Flow of Sending Operations

Sending Fax Documents Manually

Canceling a Job

Chapter 2 Basic Sending Methods

Specifying Destinations Using the New Address Tab

Specifying Registered Destinations

Setting CC and Bcc Addresses

Checking/Changing a Destination

Erasing a Destination

Registering New Destinations Using the Register Key

Chapter 3 Basic Scanning Features

Selecting a Scan Mode

Scan Settings

Changing Color Modes

Chapter 4 Special Scanning Features

What Are Special Features

Page Separation

Frame Erase

Job Build

Adjusting the Contrast (Sharpness)

Image Quality Adjustment

User Preset Keys

Chapter 5 Sending Documents

Sending Methods

Setting the File Format to Send a Document in

Job Recall

Chapter 6 Receiving Documents

Receiving Print, Fax, and I-Fax Documents

Available Paper Sizes

Chapter 7 Special Fax Functions

Sending with a Subaddress

Using a PIN Code

Fax Information Services

Chapter 8 Checking/Changing the Send/Receive Status

Checking/Changing the Status of Send Jobs

Checking the Status of Fax Jobs

Checking the Status of Receive and Forwarded Jobs

Chapter 9 Customizing Communications Settings

What Are Additional Functions

Communications Settings Table

Automatic Document Deletion

Data Compression Ratio for Color Send Jobs

Handling Documents that Fail to be Forwarded

Number of Retry Attempts

Standard Send Settings

Favorites Buttons

Displaying Confirmation for Favorites Buttons

PDF Compression Priority

PDF (OCR) Mode

PDF (Trace & Smooth) Settings

Confirming the Device Signature Certificate

Checking a User Signature Certificate

Initial Send Screen Display

Printing the TX Terminal ID

Dividing Data into Chunks When Sending with Webdav

Gamma Value for Ycbcr Send Jobs

Initializing TX Settings

2-Sided Printing

Paper Drawer Selection

Reducing a Received Document

Printing Footer Information on a Received Document

On 1 Log

Gamma Value for Ycbcr Received Jobs

Adjusting the Alarm and Monitor Volume

ECM Transmission

Pause Time

Auto Redial

Checking the Dial Tone before Sending

ECM Reception

Registering the Fax Number for an Additional Line