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Toshiba e-STUDIO Fax Manual

Toshiba multifunctional digital systems network fax guide
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MULTIFUNCTIONAL DIGITAL SYSTEMS
Network Fax Guide
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  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide...
  • Page 2 ©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

  • Page 3: Preface

    Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual explains the instructions for N/W-Fax driver. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions.

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 OVERVIEW Features and Functions ......................6 Chapter 2 SENDING A FAX Basic Procedure ........................8 Specifying Recipients ......................10 Entering recipients from the keyboard................. 10 Selecting recipients from the address book................. 11 Selecting recipients from the address book (Search option) ..........13 Removing recipients ......................
  • Page 6 CONTENTS...

  • Page 7: Chapter 1 Overview

    OVERVIEW This chapter describes about the overview of the Network Fax features. Features and Functions......................6...

  • Page 8: Features And Functions

    1 OVERVIEW Features and Functions This equipment provides the network fax feature, which simplifies and facilitates your office facsimile needs that enables you to send fax or Internet Fax digital documents directly from your desktop. Fax transmission using the N/W-Fax driver is available only when the optional Fax unit is installed. Please enable the SNMP setting on TopAccess to use the N/W-Fax functions.
  • Page 9 SENDING A FAX This chapter describes how to send a fax using a N/W-Fax driver. Basic Procedure ........................8 Specifying Recipients ......................10 Entering recipients from the keyboard........................10 Selecting recipients from the address book......................11 Selecting recipients from the address book (Search option) ................13 Removing recipients .............................17...

  • Page 10: Basic Procedure

    The procedure for displaying the print dialog box may differ from the above depending on the application software. Select [TOSHIBA e-STUDIO Series Fax] for the printer and click [Preferences]. The dialog box of the N/W-Fax driver properties appears. Note that the command name to open the driver properties may differ from [Preferences] depending on the application software.
  • Page 11 2 SENDING A FAX 2.SENDING A FAX Click [OK]. The transmission settings are determined and the N/W-Fax driver properties dialog box is closed. Click [Print] in the print dialog box on the application software. A fax starts being sent. Note that the command name to print a document (send a fax) may differ from [Print] depending on the application software.

  • Page 12: Specifying Recipients

    2 SENDING A FAX Specifying Recipients Up to 400 recipients can be specified in a single operation. To send a Network Fax, specify the fax number. To send an Internet Fax, specify the Email address. P.10 “Entering recipients from the keyboard” P.11 “Selecting recipients from the address book”...

  • Page 13: Selecting Recipients From The Address Book

    2 SENDING A FAX 2.SENDING A FAX Click [OK]. The recipients selected for “To” are listed. When the fax transmission is completed, the recipients are automatically removed from the “To” list. Selecting recipients from the address book Select a recipient from the address book in the AddressBook Viewer. Click [Select From Address Book].
  • Page 14 2 SENDING A FAX A contact, for which only a fax number is registered, cannot be displayed in the “Selected Email” and a contact, for which only an Email address is registered, cannot be displayed in the “Selected Fax”. You can select a recipient by the following operations: Selecting a contact by dragging and dropping Drag a contact in the contact list and drop it to the “Selected Fax”...

  • Page 15: Selecting Recipients From The Address Book (Search Option)

    2 SENDING A FAX 2.SENDING A FAX Selecting recipients from the address book (Search option) You can find and select a recipient from the address book in the AddressBook Viewer. Click [Select From Address Book]. The AddressBook Viewer runs. Select [Find] from the [Edit] menu. The [Find Contact] dialog box appears.
  • Page 16 2 SENDING A FAX Select a registered directory service in [Data Source]. To change the setting of the default address book in the [Data Source] box, select [View] - [Default Configuration] - [Data Source] and then choose an address book. Display the [Person] tab and enter search strings in the following boxes.
  • Page 17 2 SENDING A FAX 2.SENDING A FAX Display the [Detail Setting] tab, set the search condition, and then click [Add]. Field Select — Select an item to be searched. Condition of search string — Select a condition in the left-hand box, and then enter a search string in the right- hand box.
  • Page 18 2 SENDING A FAX Drag and drop the contacts to “Selected Fax” or “Selected Email” from the list of the search results. The selected recipients are listed in “Selected Fax” or “Selected Email”. A contact, for which only a fax number is registered, cannot be displayed in the “Selected Email” and a contact, for which only an Email address is registered, cannot be displayed in the “Selected Fax”.

  • Page 19: Removing Recipients

    2 SENDING A FAX 2.SENDING A FAX Click [OK]. The AddressBook Viewer is closed and the recipients selected for “To” are displayed on the list. When the fax transmission is completed, the recipients are automatically removed from the “To” list. Removing recipients You can remove a recipient from the “To”...

  • Page 21: Setting Options

    SETTING OPTIONS This chapter describes how to set up options for N/W-Fax driver. How To Setup.......................... 20 Setting Initial Values of N/W-Fax driver options ....................20 Setting print options for each print job ........................20 Setting up the N/W-Fax Driver Options ................21 Setting up the [Send] tab ............................21 Setting up the [Cover Sheet] tab ..........................22 Setting up the [Sender Information] tab........................23...

  • Page 22: How To Setup

    N/W-Fax job. The N/W-Fax driver option settings specific to each N/W-Fax job are set using this method. Click the [File] menu and select [Print] on an application. Select [TOSHIBA e-STUDIO Series Fax] and click [Properties] or [Preferences]. How To Setup...

  • Page 23: Setting Up The N/W-Fax Driver Options

    3 SETTING OPTIONS Setting up the N/W-Fax Driver Options N/W-Fax driver options are the attributes to define the way a fax job is transmitted. For example, you can specify the recipients, resolution, and paper size. P.21 “Setting up the [Send] tab” P.22 “Setting up the [Cover Sheet] tab”...

  • Page 24: Setting Up The [Cover Sheet] Tab

    3 SETTING OPTIONS 8) Orientation Select the orientation of your document. 9) Save as File Select this to save up to 10 GB documents in the “FILE_SHARE” folder in the equipment as well as send the document as a fax and Internet Fax. P.24 “Saving a fax as file”...

  • Page 25: Setting Up The [Sender Information] Tab

    3 SETTING OPTIONS 3.SETTING OPTIONS 6) Recipient Information Check this to have recipient information appear on the cover sheet. Select one or more of the following options to determine what information will appear in the “To:” field of the cover sheet. - Name —...

  • Page 26: Sending With Extended Fax Functionality

    3 SETTING OPTIONS Sending with Extended Fax Functionality The N/W-Fax driver allows users to perform the following features. P.24 “Saving a fax as file” P.25 “Delayed transmission” P.26 “Sending with a cover sheet” Saving a fax as file You can save a document in the “TXFAX” folder in the “FILE_SHARE” folder in this equipment as well as sending the document to fax numbers and Email addresses.

  • Page 27: Delayed Transmission

    3 SETTING OPTIONS 3.SETTING OPTIONS Delayed transmission When the delayed transmission is specified, the fax is stored in the fax queue in this equipment and will be sent on the specified date and time. Display the [Send] tab and select [Send Fax Later] in the [Delayed Fax] box. Click [Edit].

  • Page 28: Sending With A Cover Sheet

    3 SETTING OPTIONS Sending with a cover sheet You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient [To] list data to create a fax cover sheet. You can select what to include on the cover sheet such as sender or recipient information.
  • Page 29 3 SETTING OPTIONS 3.SETTING OPTIONS Enter the message to be displayed on the cover sheet in the [Message] box. You can enter up to 500 characters for the message. If you want the sender information to appear on the cover sheet, select the [Sender Information] check box.
  • Page 30 3 SETTING OPTIONS If you want the reference number to identify the document to appear on the cover sheet, select the [Reference Number] check box and enter the reference number in the text box. You can enter up to 20 characters for the reference number. Specify the other options to send a document and click [OK].
  • Page 31 APPENDIX This chapter shows the cover sheet samples. Cover Sheet Samples......................30 Standard Cover Page ............................30 Business Cover Page ............................31 Professional Cover Page............................32...

  • Page 32: Cover Sheet Samples

    4 APPENDIX Cover Sheet Samples Standard Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Cover Sheet Samples...

  • Page 33: Business Cover Page

    4 APPENDIX 4.APPENDIX Business Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Cover Sheet Samples...

  • Page 34: Professional Cover Page

    4 APPENDIX Professional Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Cover Sheet Samples...

  • Page 35: Index

    INDEX ............11 ................21 address book ........... 11 AddressBook Viewer ........... 23 Version Information ............8 Basic Procedure ..........31 Business Cover Page ..............22 Cover Sheet ............22 [Cover Sheet] tab ..............22 Delayed Fax ............25 [Delayed Fax] box ..............21 Dept. Code ..........6 Features and Functions ..............22 File Format...
  • Page 36 INDEX...
  • Page 37 FC-5520C/6520C/6530C FC-2330C/2820C/2830C/3520C/3530C/4520C DP-2090/2520/3000/3570/4570 DP-5550/6550/7550/8550 OME080026C0...
  • Page 38 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R071220F0903-TTEC Ver03 2009-03 ©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved...

This manual is also suitable for:

E-studio455 seriesE-studio855 series

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