Brother MFC-9125CN Software User's Manual
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Brother MFC-9125CN Software User's Manual

Brother MFC-9125CN Software User's Manual

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SOFTWARE
USER'S GUIDE
MFC-9125CN
MFC-9325CW
Not all models are available in all
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Version 0
USA
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Summary of Contents for Brother MFC-9125CN

  • Page 1 SOFTWARE USER’S GUIDE MFC-9125CN MFC-9325CW Not all models are available in all countries. Version 0...
  • Page 2 Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Microsoft, Windows, Windows Server, Outlook and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.

  • Page 3: Table Of Contents

    Table of Contents ® Section I Windows Printing Using the Brother printer driver........................2 Printing a document...........................3 Duplex printing............................4 Guidelines for printing on both sides of the paper ................4 Manual duplex printing ........................4 Simultaneous scanning, printing and faxing ....................5 Printer operation keys..........................6 Job Cancel............................6 Secure Key ............................6 Printer Emulation Support ........................7...
  • Page 4 Support ..............................29 ® Features in the BR-Script (PostScript 3™ language emulation) printer driver ........31 Printing Preferences ..........................31 Advanced options ..........................33 Ports tab ............................36 Scanning Scanning a document using the TWAIN driver..................37 Scanning a document into the PC .....................37 Pre-Scanning to crop a portion you want to scan................39 Settings in the Scanner Setup dialog box..................40 Scanning a document using the WIA driver ®...
  • Page 5 Status Monitor ...........................81 User’s Guide............................82 Remote Setup Remote Setup............................83 Brother PC-FAX Software PC-FAX sending ............................85 Setting up user information........................85 Sending setup............................86 Setting up a cover page........................87 Entering cover page information......................88 Sending a file as a PC-FAX using the Facsimile style user interface..........89 Sending a file as a PC-FAX using the Simple style user interface ............90 Address Book ............................92 Brother Address Book ........................93...
  • Page 6 Section II Apple Macintosh Printing and Faxing Printer operation key..........................115 Job Cancel............................115 Secure Key .............................115 Printer Emulation Support .......................116 Printing the Internal Font List......................117 Printing the Print Configuration List ....................117 Test Print ............................117 Output Color ............................118 Restoring default printer settings.....................118 Status Monitor............................119 Updating the machine’s status ......................119 Hiding or showing the window ......................120...
  • Page 7 Features ............................166 System requirements for Presto! PageManager ................166 NewSoft Technical Support ......................167 ControlCenter2 Using ControlCenter2 ..........................168 Turning the AutoLoad feature off.....................169 SCAN..............................170 File types ............................171 Document Size ..........................171 Image (example: Apple Preview)......................171 (word processing application)......................173 E-mail ..............................174 File..............................175 CUSTOM SCAN ............................176 File types ............................177 Document Size ..........................177 User-defined button .........................177...
  • Page 8 Section III Using The Scan key Scanning (For USB cable users) Using the Scan key..........................189 Scan to USB (MFC-9325CW only) ....................189 Scan to E-mail ..........................192 Scan to Image ..........................193 Scan to OCR ...........................194 Scan to File............................195 Network Scanning Before using Network Scanning ......................196 Network license ..........................196 ®...
  • Page 9 Section I ® Windows Printing Scanning ControlCenter3 Remote Setup Brother PC-FAX Software Firewall settings (For Network users)

  • Page 10: Printing

    Printing Note ® • The screens in this section are from Windows XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137.

  • Page 11: Printing A Document

    Printing Printing a document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.) From your application, choose the Print command.

  • Page 12: Duplex Printing

    Printing Duplex printing The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper  If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed Slot.

  • Page 13: Simultaneous Scanning, Printing And Faxing

    Printing Simultaneous scanning, printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

  • Page 14: Printer Operation Keys

    Printing Printer operation keys Job Cancel To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).

  • Page 15: Printer Emulation Support

    Printing Printer Emulation Support Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode.

  • Page 16: Printing The Internal Font List

    Printing Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose Press Menu, 4, 2, 1. Press a or b to choose 1.HP LaserJet or 2.BR-Script 3. Press OK. Press Black Start or Color Start.

  • Page 17: Output Color

    Printing Output Color If the driver does not have color settings, you can choose the color settings. Press Menu, 4, 3. Press a or b to choose Auto, Color or B&W. Note For more information about the color settings, see Color/Mono on page 16. Press OK.

  • Page 18: Status Monitor

    Printing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.

  • Page 19: Monitoring The Machine's Status

    Printing Monitoring the machine’s status The Status Monitor icon will change color depending on the machine status. A green icon indicates the normal stand-by condition.   A yellow icon indicates a warning.  A red icon indicates a printing error has occurred. There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the desktop.

  • Page 20: Printer Driver Settings

    Printing Printer driver settings Note (Macintosh) See Printing and Faxing on page 115. You can change the following printer settings when you print from your computer.  Paper Size  Orientation  Copies  Media Type  Print Quality  Color/Mono ...

  • Page 21: Features In The Windows Printer Driver

    Printing ® Features in the Windows printer driver For more information, see the Help text in the printer driver. Note ® • The screens in this section are from Windows XP. The screens on your PC will vary depending on your operating system.

  • Page 22: Basic Tab

    Printing Basic tab You can also change Page Layout settings by clicking the illustration on the left side of the Basic tab. Choose the Paper Size, Orientation, Copies, Media Type, Print Quality and Color / Mono (1). Choose the Multiple Page and Manual Duplex / Booklet (2). Choose the Paper Source (3).

  • Page 23: Orientation

    Printing Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The copies selection sets the number of copies that will be printed.  Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected.

  • Page 24: Print Quality

    Printing Print Quality You can choose the following print quality settings. Normal (600 x 600 dpi)  600 × 600 dpi. Recommended for ordinary printing. Good print quality with reasonable print speeds.  Fine (2400 dpi class) 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since the print data is much larger than in normal mode, processing time / data transfer time and printing time will be longer.

  • Page 25: Settings Dialog

    Printing Settings Dialog You can change the following setting by clicking Settings from the Basic tab.  Color Mode The following options are available in Color Matching mode: • Normal This is the default color mode. • Vivid The color of all elements are adjusted to become a more vivid color. •...
  • Page 26 Printing  Improve Thin Line You can improve the image quality of thin lines. Improve Pattern Printing  Select this option if printed fills and patterns are different from the patterns and fills you see on your computer.  Settings If you want to change the color settings such as brightness, contrast, intensity or saturation, click the Settings button to access more advanced settings.

  • Page 27: Multiple Page

    Printing Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. ...

  • Page 28: Paper Source

    Printing Paper Source You can choose Auto Select, Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards. Note The printer automatically turns on the Manual Feed mode when you put paper in the manual feed slot even if another setting is selected.

  • Page 29: Advanced Tab

    Printing Advanced tab Change the tab settings by clicking one of the following icons:  Scaling (1)  Reverse Print (2)  Use Watermark (3)  Header-Footer Print (4)  Toner Save Mode (5)  Secure Print (6)  Administrator (7) ...

  • Page 30: Use Watermark

    Printing Use Watermark You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings... button.

  • Page 31: Print Watermark

    Printing In Outline Text Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose a text watermark. Print Watermark You can print the watermark in any of the following ways. ...

  • Page 32: Header-Footer Print

    Printing Header-Footer Print When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Settings, you can customize the information.

  • Page 33: Administrator

    Printing Administrator Administrators have the authority to limit access to functions such as scaling and watermark.  Password Enter the password into this box. Note Click Set Password... to change the password.  Copies Lock Lock the copy pages selection to prevent multiple copy printing. ...

  • Page 34: User Authentication (Mfc-9325Cw Only)

    Printing User Authentication (MFC-9325CW only) If you are restricted from PC Print by Secure Function Lock 2.0 feature, you need to set your ID and PIN in the User Authentication dialog. Click Settings of the User Authentication and enter your ID and PIN. If your PC login name is registered to Secure Function Lock 2.0, you can check the Use PC Login Name box instead of entering your ID and PIN.

  • Page 35: Improve Print Output

    Printing Improve Print Output This feature allows you to improve a print quality problem. Reduce Paper Curl  If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.

  • Page 36: Tray Settings Tab

    Printing Tray Settings tab Note From the Start menu, select Control Panel and then Printers and Faxes. Right-click the Brother MFC-XXXX Printer icon and select Properties to access the Tray Settings tab. You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab as follows.

  • Page 37: Support

    Printing Support Click Support... in the Printing Preferences dialog box.  Brother Solutions Center (1) The Brother Solutions Center (http://solutions.brother.com/) is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your printer.
  • Page 38 Printing  Print Settings (3) This will print the pages that show how the internal settings of the printer have been configured. Check Setting (4)  You can check the current driver settings.  About (5) This will show the list of the printer driver files and version information.

  • Page 39: Features In The Br-Script (Postscript 3™ Language Emulation) Printer Driver

    Printing ® Features in the BR-Script (PostScript 3™ language emulation) printer driver For more information, see the Help text in the printer driver. Note ® The screens in this section are from Windows XP. The screens on your PC may vary depending on your operating system.
  • Page 40 Printing  Paper/Quality tab Choose the Paper Source. • Paper Source You can choose Automatically Select, Tray1 or Manual Feed. Automatically Select This setting will automatically pull paper from any paper source (tray or manual feed slot) that has a paper size defined in the printer driver that matches your document.

  • Page 41: Advanced Options

    Printing Advanced options You can access the Advanced options by clicking the Advanced... button on the Layout tab or Paper/Quality tab. Choose the Paper Size and Copy Count (1).  Paper Size From the drop-down box choose the Paper Size you are using. ...
  • Page 42 Printing You can change settings by choosing a setting in the Printer Features list (3):  Print Quality You can choose the following print quality settings. • Normal (600 x 600 dpi) 600 × 600 dpi. Recommended for ordinary printing. Good print quality with reasonable print speeds.
  • Page 43 Printing  Toner Save You can conserve toner use with this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note We do not recommend Toner Save for printing Photo or GrayScale images. ...

  • Page 44: Ports Tab

    Printing  Improve Print Output This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.

  • Page 45: Scanning

    Scanning The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. ® ® ®  (Windows XP/Windows Vista /Windows Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using ®...
  • Page 46 Scanning Click the Select button. Choose the scanner you are using from the Available Scanners list. Note Choose TWAIN: TW-Brother MFC-XXXX or TWAIN: TW-Brother MFC-XXXX LAN. Check the Display scanner dialog box on the Scan or Get Photo panel. Click Scan. The Scanner Setup dialog box appears.

  • Page 47: Pre-Scanning To Crop A Portion You Want To Scan

    Scanning Pre-Scanning to crop a portion you want to scan You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image.

  • Page 48: Settings In The Scanner Setup Dialog Box

    Scanning Load your document again. Note Skip this step if you loaded the document on the scanner glass in step a. Click Start. This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your application window).
  • Page 49 Scanning Scan Type  Black & White Use for text or line art.  Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the appearance of gray.) ...
  • Page 50 Scanning Contrast You can increase or decrease the Contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also enter a value in the box to set the Contrast.
  • Page 51 Scanning  Custom If you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Height. Note •...

  • Page 52: Scanning A Document Using The Wia Driver (Windows ® Xp/Windows Vista ® /Windows ® 7)

    Scanning Scanning a document using the WIA driver ® ® ® (Windows XP/Windows Vista /Windows WIA compliant ® ® ® ® For Windows XP/Windows Vista /Windows 7 you can choose Windows Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning.
  • Page 53 Scanning Adjust the following settings, if needed, in the Scanner Setup dialog box: 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Page size Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2).

  • Page 54: Pre-Scanning To Crop A Portion You Want To Scan Using The Scanner Glass

    Scanning Click the Scan button in the Scan dialog box. The machine starts scanning the document. Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
  • Page 55 Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting.

  • Page 56: Scanner Utility

    Scanning Scanner Utility The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting.
  • Page 57 Scanning Note ® ® (Windows Vista and Windows 7) The User Account Control screen appears, do the following. ® • (Windows Vista ) For users who have administrator rights: Click Allow. ® (Windows 7) For users who have administrator rights: Click Yes. ®...

  • Page 58: Scanning A Document Using The Wia Driver (Windows Photo Gallery And Windows Fax And Scan)

    Scanning Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.
  • Page 59 Scanning 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Scanner Utility. For more information, see Scanner Utility on page 48.

  • Page 60: Pre-Scanning To Crop A Portion You Want To Scan Using The Scanner Glass

    Scanning Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Follow the steps from a to e of Scanning a document into the PC on page 50.
  • Page 61 Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.

  • Page 62: Using Scansoft™ Paperport™ 11Se With Ocr By Nuance

    Scanning Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ Note ® ScanSoft™ PaperPort™ 11SE supports Windows XP (SP2 or greater), XP Professional x64 Edition, ® ® Windows Vista and Windows 7 only. ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™ 11SE to view scanned documents.

  • Page 63: Viewing Items

    Scanning Viewing items ScanSoft™ PaperPort™ 11SE gives several ways to view items: Desktop displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using other applications).

  • Page 64: Organizing Your Items In Folders

    Scanning Organizing your items in folders PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop. An item can be a PaperPort™ 11SE item or a non- PaperPort™...

  • Page 65: Importing Items From Other Applications

    Scanning Importing items from other applications As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them to PaperPort™ 11SE (MAX) files in several different ways: ®  Print to the Desktop from another application, such as Microsoft Excel.

  • Page 66: Controlcenter3

    ControlCenter3 Note The features available to you in ControlCenter3 may vary depending on the model number of your machine. Using ControlCenter3 ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the following operations: Scan directly to a file, E-mail, word processor or graphics application of your choice.
  • Page 67 ControlCenter3 Modern Classic Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. ® ® • For the Modern user interface, you need to install Adobe Flash Player 8 or greater.

  • Page 68: Switching The User Interface

    ControlCenter3 Switching the user interface You can choose the Modern or Classic user interface for ControlCenter3. To switch the user interface, click Configuration button and select SETUP then SKIN SELECT. From the SKIN SELECT dialog, you can choose your preferred user interface. Turning the Auto Load feature off Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray.

  • Page 69: Scan

    ControlCenter3 SCAN There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. ®  Image (Default: Microsoft Paint) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination ®...

  • Page 70: File Type

    ControlCenter3 File type You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp)   JPEG (*.jpg)  TIFF (*.tif)  TIFF Multi-Page (*.tif)  Portable Network Graphics (*.png)  PDF (*.pdf) ...
  • Page 71 ControlCenter3 Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the icon. Choose File Type from the drop-down list. You can delete an application that you have added by clicking the Delete button in the Software Button tab. Note This function is also available for Scan to E-mail and Scan to OCR.

  • Page 72: Ocr (Word Processing Program)

    ControlCenter3 OCR (Word Processing program) Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab.

  • Page 73: E-Mail

    ControlCenter3 E-mail Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list.

  • Page 74: File

    ControlCenter3 File The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab.

  • Page 75: Custom Scan

    ControlCenter3 CUSTOM SCAN The CUSTOM SCAN option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom. To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

  • Page 76: File Type

    ControlCenter3 File type You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp)   JPEG (*.jpg)  TIFF (*.tif)  TIFF Multi-Page (*.tif)  Portable Network Graphics (*.png)  PDF (*.pdf) ...

  • Page 77: Customizing A User-Defined Button

    ControlCenter3 Customizing a user-defined button To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image  General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).
  • Page 78 ControlCenter3 If you choose Secure PDF from the File Type list, click the icon to open the Set PDF Password dialog box. Enter your password in the Password and Re-type Password box and then click OK. After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF.
  • Page 79 ControlCenter3  Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Brightness and Contrast settings. Scan to E-mail  General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).
  • Page 80 ControlCenter3  Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings. Scan to File  General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).
  • Page 81 ControlCenter3  Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image after every scan.

  • Page 82: Copy

    ControlCenter3 COPY Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.
  • Page 83 ControlCenter3 Note You must configure each of the copy buttons before they can be used.

  • Page 84: Pc-Fax

    ControlCenter3 PC-FAX The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. These buttons are for sending or receiving faxes using the Brother PC-FAX application.  Send Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software.

  • Page 85: Send

    ControlCenter3 Send The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 85.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 86: Address Book

    ControlCenter3 Note You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX Receiving software on your PC on page 100.) Address Book The Address Book button lets you add, amend or delete contacts from your address book. To edit this address book, click the Address Book button to open the dialog box.

  • Page 87: Device Setting

    ControlCenter3 DEVICE SETTING You can configure or check the machine settings.  Remote Setup Lets you open the Remote Setup Program. (See Remote Setup on page 83.)  Quick-Dial Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 83.) ...

  • Page 88: Remote Setup

    ControlCenter3 Remote Setup The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. Note For details, see Remote Setup on page 83.

  • Page 89: Quick-Dial

    ControlCenter3 Quick-Dial The Quick-Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.

  • Page 90: User's Guide

    ControlCenter3 User’s Guide The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide.

  • Page 91: Remote Setup Remote Setup

    Remote Setup Remote Setup ® The Remote Setup program lets you configure many machine and network settings from a Windows application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
  • Page 92 Remote Setup  Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.  Export Lets you save the current configuration settings to a file.

  • Page 93: Brother Pc-Fax Software

    Brother PC-FAX Software PC-FAX sending The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.

  • Page 94: Sending Setup

    Brother PC-FAX Software Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.  Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).

  • Page 95: Setting Up A Cover Page

    Brother PC-FAX Software  User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style Facsimile style Setting up a cover page From the PC-FAX dialog box, click the icon to access the Brother PC-FAX Cover Page Setup screen. The Brother PC-FAX Cover Page Setup dialog box appears:...

  • Page 96: Entering Cover Page Information

    Brother PC-FAX Software Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.  Choose the recipient information you want to add to the cover page. ...

  • Page 97: Sending A File As A Pc-Fax Using The Facsimile Style User Interface

    Brother PC-FAX Software Sending a file as a PC-FAX using the Facsimile style user interface Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: Choose Brother PC-FAX v.2 as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting.

  • Page 98: Sending A File As A Pc-Fax Using The Simple Style User Interface

    Brother PC-FAX Software To include a cover page, click Cover Page On. Note You can also click the cover page icon to create or edit a cover page. Click Start to send the fax. Note • If you want to cancel the fax, click Stop. •...
  • Page 99 Brother PC-FAX Software Enter the fax number using any of the following methods: Enter the fax number in the To: field.  Click the To: button, and then choose destination fax numbers from the Address Book.  If you make a mistake, click Clear to delete all the entries. To send a cover page and note, check Cover Page On.

  • Page 100: Address Book

    Brother PC-FAX Software Address Book If Outlook or Outlook Express is installed on your PC, you can choose in the Select Address Book pull-down which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address.

  • Page 101: Brother Address Book

    Brother PC-FAX Software Brother Address Book Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: Setting up a member in the Address Book In the Brother Address Book dialog box you can add, edit and delete members and groups.

  • Page 102: Speed Dial Setup

    Brother PC-FAX Software Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button Click the Speed Dial button you want to program.

  • Page 103: Setting Up A Group For Broadcasting

    Brother PC-FAX Software Setting up a group for broadcasting You can create a group to send the same PC-FAX to several recipients at one time. In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: Enter the name of the new group in the Group Name field.

  • Page 104: Exporting The Address Book

    Brother PC-FAX Software Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail(A vCard is an electronic business card that contains the sender’s contact information.) You can also export the Address Book as Remote Setup Dial Data that can be used by the Remote Setup application of your machine.

  • Page 105: Importing To The Address Book

    Brother PC-FAX Software Enter the name of the file, and then click Save. Importing to the Address Book You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. Importing an ASCII text file Do one of the following: From the Address Book, click File, Import, then Text.
  • Page 106 Brother PC-FAX Software Enter the name of the file, and then click Open. Note If you chose Text file in step a, Files of type: will be Text file (*.txt; *.csv).

  • Page 107: Pc-Fax Receiving

    Brother PC-FAX Software PC-FAX receiving Note • The PC-FAX software can only receive Black & White fax documents. • If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the firewall settings to allow communication through port number 54926 and 137.

  • Page 108: Enabling Pc-Fax Receiving Software On Your Machine

    Brother PC-FAX Software Enabling PC-FAX Receiving software on your machine You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. Press Menu, 2, 5, 1.

  • Page 109: Setting Up Your Pc

    Brother PC-FAX Software Setting up your PC Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup. The PC-Fax RX Setup dialog box appears: In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. In File Format, choose .tif or .max as the received document format.

  • Page 110: Configuring The Network Pc-Fax Receiving Settings

    Brother PC-FAX Software Configuring the Network PC-FAX Receiving Settings The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (see the Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below.

  • Page 111: Viewing New Pc-Fax Messages

    Brother PC-FAX Software Viewing new PC-FAX messages Each time your PC is receiving a PC-FAX, the icon will alternate between . Once the fax has been received, the icon will change to . The icon will change to once the received fax has been viewed.

  • Page 112: Firewall Settings (For Network Users)

    Firewall settings (For Network users) Before using the Brother software Firewall settings on your PC may reject the necessary network connection for network printing, network ® scanning and PC Fax. If you are using the Windows Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made.
  • Page 113 Firewall settings (For Network users) Add port 54925 for network scanning by entering the information below: 1 In Description of service: Enter any description, for example "Brother Scanner". 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter "Localhost".

  • Page 114: Windows Vista

    Firewall settings (For Network users) Add port 137 for network scanning, network printing and Network PC-Fax receiving by entering the information below: 1 In Description of service: Enter any description, for example "Brother Network Print". 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter "Localhost".
  • Page 115 Firewall settings (For Network users) Click the Exceptions tab. Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925”. 3 Make sure UDP is selected.
  • Page 116 Firewall settings (For Network users) Make sure that the new setting is added and is checked, and then click OK. If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK.

  • Page 117: Windows ® 7 Users

    Firewall settings (For Network users) ® Windows 7 users Click the button, Control Panel, System and Security and then Windows Firewall. Make sure the Windows Firewall state is set to On. Click Advanced settings. The Windows Firewall with Advanced Security window appears. Click Inbound Rules.
  • Page 118 Firewall settings (For Network users) To add a port enter the information below: For network scanning  Choose UDP and enter “54925” in the Specific local ports:. Click Next.  For Network PC-Fax Choose UDP and enter “54926” in the Specific local ports:. Click Next.
  • Page 119 Firewall settings (For Network users) Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish. Make sure that the new setting is added and is checked. Click Outbound Rules.
  • Page 120 Firewall settings (For Network users) Click New Rule. Choose Port and click Next. To add port enter the information below:  For network scanning Choose UDP and enter “54925” in the Specific remote ports:. Click Next.  For Network PC-Fax Choose UDP and enter “54926”...
  • Page 121 Firewall settings (For Network users) Choose Allow the connection and click Next. Check the applicable items and click Next. Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish. Make sure that the new setting is added and is checked.
  • Page 122 Section II Apple Macintosh Printing and Faxing Scanning ControlCenter2 Remote Setup...

  • Page 123: Printing And Faxing

    Printing and Faxing This machine supports Mac OS X 10.4.11 - 10.5.x - 10.6.x. Note The screens are from Mac OS X 10.5.x. Screens on your Macintosh may vary depending on your operating system. Printer operation key Job Cancel To cancel the current print job, press Job Cancel. You can clear the data that is left in the memory by pressing Job Cancel.

  • Page 124: Printer Emulation Support

    Printing and Faxing Note After you print the secured data, it will be cleared from memory. Printer Emulation Support Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature.

  • Page 125: Printing The Internal Font List

    Printing and Faxing Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose Press Menu, 4, 2, 1. Press a or b to choose 1.HP LaserJet or 2.BR-Script 3. Press OK. Press Black Start or Color Start.

  • Page 126: Output Color

    Printing and Faxing Output Color If the driver does not have color settings, you can choose the color settings. Press Menu, 4, 3. Press a or b to choose Auto, Color or B&W. Note For more information about the color settings, see Print Settings on page 126. Press OK.

  • Page 127: Status Monitor

    Printing and Faxing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the web based management.

  • Page 128: Hiding Or Showing The Window

    Printing and Faxing Hiding or showing the window After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the Status Monitor icon in the dock or click the Status Monitor in the DEVICE SETTINGS tab of ControlCenter2.

  • Page 129: Features In The Printer Driver (Macintosh)

    Printing and Faxing Features in the printer driver (Macintosh) Note The screens in this section are from Mac OS X 10.5.x. The screens on your Macintosh will vary depending on your operating system version. Choosing page setup options You can set the Paper Size, Orientation and Scale. From an application such as Apple TextEdit, click File, then Page Setup.

  • Page 130: Choosing Printing Options

    Printing and Faxing  (Mac OS X 10.5.x to 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choosing printing options To control special printing features, choose Print Settings from the Print dialog box.

  • Page 131: Cover Page

    Printing and Faxing Cover Page You can make the following cover page settings:  Print Cover Page If you want to add a cover page to your document, use this function.  Cover Page Type Choose a template for the cover page. ...

  • Page 132: Layout

    Printing and Faxing Layout  Pages per Sheet Choose how many pages will appear on each side of the paper. Layout Direction  When you specify the pages per sheet, you can also specify the direction of the layout.  Border If you want to add a border, use this function.

  • Page 133: Secure Print

    Printing and Faxing Secure Print  Secure Print: Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.

  • Page 134: Print Settings

    Printing and Faxing Print Settings You can change settings by choosing a setting in the Print Settings list: Basic tab  Media Type You can change the media type to one of the following: • Plain Paper • Thin Paper •...
  • Page 135 Printing and Faxing  Color/Mono You can change the Color/Mono settings as follows: • Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. The total printing speed may become slower. •...
  • Page 136 Printing and Faxing Advanced tab Color Mode  You can change the color mode as follows: • Normal This is the Default color mode. • Vivid The color of all elements are adjusted to become a more vivid color. • None If you want to apply the color management settings of your application, choose this setting.
  • Page 137 Printing and Faxing • Improve Toner Fixing If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide enough improvement, select Thicker Paper in Media Type settings. Note This operation will increase the temperature of the machine's fusing process. ...
  • Page 138 Printing and Faxing Duplex Printing  Manual duplex Select Paper Handling. • (Mac OS X 10.4.11) Choose Even numbered pages and print, and then choose Odd numbered pages and print. • (Mac OS X 10.5.x to 10.6.x) Choose Even Only and print, and then choose Odd Only and print.

  • Page 139: Removing The Printer Driver For Macintosh

    Printing and Faxing Removing the Printer driver for Macintosh For Mac OS X 10.4.11 Log in as an ‘Administrator’. (USB cable users) If you are using a USB cable, disconnect it from your machine. (Network users) Go to step c. Run the Printer Setup Utility (from the Go menu, choose Applications, Utilities), then choose the printer you want to remove and remove it by clicking the Delete button.

  • Page 140: Using The Br-Script3 Driver (Postscript ® 3™ Language Emulation Printer Driver)

    Printing and Faxing Using the BR-Script3 Driver ® (PostScript 3™ language emulation printer driver) Note • To use the BR-Script3 printer driver, you need to set the Emulation to BR-Script 3 by using the control panel before connecting the interface cable. (See Printer Emulation Support on page 116.) •...
  • Page 141 Printing and Faxing Open the Printer Setup Utility icon. Click Add. Choose the printer name and make sure that Brother is shown in Printer Using. Select the printer name that shows BR-Script in the Model, and then click Add.
  • Page 142 Printing and Faxing Choose Quit Printer Setup Utility from the Printer Setup Utility menu.  (Mac OS X 10.5.x to 10.6.x) Choose System Preferences from the Apple menu. Click the Print & Fax icon.
  • Page 143 Printing and Faxing Click the + button which is located below the Printers section. Click the Default icon which is located at the top of the dialog box. Choose your machine from the Printer Name list and Select a driver to use... in Print Using.
  • Page 144 Printing and Faxing Choose the model name which shows BR-Script3 in Print Using, and then click Add. Choose Quit System Preferences from the System Preferences menu.

  • Page 145: Features In The Br-Script 3 (Postscript ® 3™ Language Emulation) Printer Driver

    Printing and Faxing ® Features in the BR-Script 3 (PostScript 3™ language emulation) printer driver Choosing page setup options You can set the Paper Size, Orientation and Scale. From an application such as Apple TextEdit, click File, then Page Setup. Make sure MFC-XXXX (where XXXX is your model name) is chosen in the Format for pop-up menu.

  • Page 146: Choosing Printing Options

    Printing and Faxing  (Mac OS X 10.5.x to 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choosing printing options To control special printing features, choose Printer Features from the Print dialog box.

  • Page 147: Cover Page

    Printing and Faxing Cover Page You can make the following cover page settings:  Print Cover Page If you want to add a cover page to your document, use this function.  Cover Page Type Choose a template for the cover page. ...
  • Page 148 Printing and Faxing  Pages per Sheet Choose how many pages will appear on each side of the paper. Layout Direction  When you specify the pages per sheet, you can also specify the direction of the layout.  Border If you want to add a border, use this function.

  • Page 149: Secure Print (Mac Os X 10.5.X To 10.6.X)

    Printing and Faxing Secure Print (Mac OS X 10.5.x to 10.6.x) Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.
  • Page 150 Printing and Faxing  Media Type You can change the media type to one of the following: • Plain Paper • Thin Paper • Thick Paper • Thicker Paper • Bond Paper • Recycled Paper • Envelopes • Env. Thick •...
  • Page 151 Printing and Faxing Feature Sets: Set 2  Color/Mono You can change the Color/Mono settings as follows: • Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. The total printing speed may become slower. •...
  • Page 152 Printing and Faxing  Enhance Black Printing If a black graphic cannot be printed correctly, choose this setting. Halftone Screen Lock  Stops other applications from modifying the Halftone settings. The Default setting is on.  High Quality Image Printing You can increase the quality of image printing.
  • Page 153 Printing and Faxing (Mac OS X 10.5.x to 10.6.x) Feature Sets: General 1  Print Quality You can choose the following print quality settings. • Normal 600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds. •...
  • Page 154 Printing and Faxing  Toner Save You can conserve toner using this feature. When you check Toner Save, your prints appear lighter. The default setting is Off. Note We do not recommend Toner Save for printing photo or gray scale images. ...
  • Page 155 Printing and Faxing Feature Sets: General 2  Enhance Black Printing If a black graphic cannot be printed correctly, choose this setting.  Halftone Screen Lock Stops other applications from modyfying the Halftone settings. The Default setting is on.  High Quality Image Printing You can increase the quality of image printing.

  • Page 156: Sending A Fax

    Printing and Faxing Sending a fax Macintosh You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. Create a document in a Macintosh application. From an application such as Apple TextEdit, click File, then Print. ...
  • Page 157 Printing and Faxing  (Mac OS X 10.5.x to 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choose Send Fax from the pop-up menu.
  • Page 158 Printing and Faxing Choose Facsimile from the Output pop-up menu. Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.

  • Page 159: Drag A Vcard From The Mac Os X Address Book Application (Mac Os X 10.4.11)

    Printing and Faxing Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11) You can address a fax number using a vCard (an electronic business card) from the Mac OS X Address Book application. Click Address Book. Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field.

  • Page 160: Using Mac Os X 10.5.X To 10.6.X Addresses Panel

    Printing and Faxing When you are finished addressing your fax, click Print. Note The vCard used must contain a work fax or home Fax number. Using Mac OS X 10.5.x to 10.6.x Addresses panel You can address a fax number using Addresses button. Click Addresses.
  • Page 161 Printing and Faxing Choose the fax number from Addresses panel and then click To. When you are finished addressing your fax, click Print.

  • Page 162: Scanning

    Scanning Scanning from a Macintosh The Brother machine software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2.

  • Page 163: Pre-Scanning An Image

    Scanning  Brightness Contrast  Click Start. When scanning has finished, the image appears in your graphics application. Pre-Scanning an image The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image.

  • Page 164: Settings In The Scanner Window

    Scanning Settings in the Scanner window Resolution You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors. Resolution Black &...
  • Page 165 Scanning Document Size Choose one of the following document sizes:   JIS B5  Letter  Legal   Executive  Business Card To scan business cards, choose the Business Card size, and then place the business card face down at the top left of the scanner glass, as indicated by the document guidelines on the machine.
  • Page 166 Scanning Adjusting the Image  Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.

  • Page 167: Scanning A Document Using The Ica Driver (Mac Os X 10.6.X)

    Scanning Scanning a document using the ICA driver (Mac OS X 10.6.x) You can scan a document using one of the following methods:  Using the Image Capture application  Scanning directly from the “Print & Fax” section Using Image Capture In order to use Image Capture included with Mac OS X 10.6.x, the ICA Scanner Driver is required.
  • Page 168 Scanning Select the machine from the list on the left side of the screen. If you connected the Brother machine and your Macintosh with a USB cable, you will see the machine in the DEVICES area. If connected via LAN or Wireless LAN, you will see it in the SHARED area. Place your document in the ADF or on the scanner glass.
  • Page 169 Scanning If you place the document on the scanner glass, select “Flatbed” for Mode. Note When the Detect Separate Items box is unchecked, the document will be scanned as one item and saved as one file. When the Detect Separate Items box is checked, the program will detect each image and save them as separate files.
  • Page 170 Scanning You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine.  Scan Mode: Choose Document Feeder or Flatbed. ...

  • Page 171: Scanning Directly From The "Print & Fax" Section

    Scanning Scanning directly from the “Print & Fax” section If you already added your Brother machine in the Print & Fax section, you can scan directly from there. Please follow the steps below: Connect your Brother machine to the Macintosh using a USB cable. Or connect your Brother machine to the same LAN (if you are using a network model) or Wireless LAN where the Macintosh is connected.
  • Page 172 Scanning Place your document in the ADF or on the scanner glass. If you place the document in the ADF, select “Document Feeder” for Mode and the size of your document for Scan Size. If you place the document on the scanner glass, select “Flatbed” for Mode. Note When the Detect Separate Items box is unchecked, the document will be scanned as one item and saved as one file.
  • Page 173 Scanning Select the destination folder or destination application for Scan To. You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine. ...

  • Page 174: Using Presto! Pagemanager

    Scanning Using Presto! PageManager Presto! PageManager is an application for managing the documents in your Macintosh. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your Macintosh files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager.

  • Page 175: Newsoft Technical Support

    Scanning NewSoft Technical Support For USA Company name: NewSoft America Inc. Postal Address: 47102 Mission Falls Court, Suite 202 Fremont CA 94539 Telephone: 510-770-8900 Fax: 510-770-8980 E-mail Address: [email protected] URL: http://www.newsoftinc.com/ For Canada E-mail Address: [email protected] (English) Other countries E-mail Address: [email protected] (English)

  • Page 176: Controlcenter2

    ControlCenter2 Note The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar.

  • Page 177: Turning The Autoload Feature Off

    ControlCenter2 Turning the AutoLoad feature off If you do not want ControlCenter2 to run automatically each time you start your Macintosh, do the following. Click the ControlCenter2 icon in the menu bar and choose Preferences. The ControlCenter2 preference window appears. Uncheck Start ControlCenter on computer startup.

  • Page 178: Scan

    ControlCenter2 SCAN There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.  Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination ®...

  • Page 179: File Types

    ControlCenter2 File types You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in.  Windows Bitmap (*.bmp) ...
  • Page 180 ControlCenter2 If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Change the other settings, if needed. To change the destination application, choose the destination application from the Target Application pop- up menu.

  • Page 181: Ocr

    ControlCenter2 (word processing application) Scan To OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan To OCR, click the button while holding down the Ctrl key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.

  • Page 182: E-Mail

    ControlCenter2 E-mail The Scan To E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu.

  • Page 183: File

    ControlCenter2 File The Scan To File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button.

  • Page 184: Custom Scan

    ControlCenter2 CUSTOM SCAN There are four buttons which you can configure to fit your scanning needs. To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. ...

  • Page 185: File Types

    ControlCenter2 File types You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in.  Windows Bitmap (*.bmp) ...

  • Page 186: Scan To Image

    ControlCenter2 Scan to Image General tab  Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.  Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 187: Scan To Ocr

    ControlCenter2 Scan to OCR General tab  Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.  Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 188: Scan To E-Mail

    ControlCenter2 Scan to E-mail General tab  Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.  Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 189: Scan To File

    ControlCenter2 Scan to File General tab  Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.  Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button.

  • Page 190: Copy / Pc-Fax

    ControlCenter2 COPY / PC-FAX COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers.
  • Page 191 ControlCenter2  (Mac OS X 10.4.11) To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (See Sending a fax on page 148.)  (Mac OS X 10.5.x to 10.6.x) For more options click the triangle beside the Printer pop-up menu. To copy, click the Print button.

  • Page 192: Device Settings

    ControlCenter2 DEVICE SETTINGS You can configure or check the machine settings.  Remote Setup Lets you open the Remote Setup Program. (See Remote Setup on page 186.)  Quick-Dial Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 186.) ...

  • Page 193: Quick-Dial

    ControlCenter2 Quick-Dial The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the Quick-Dial numbers on your Macintosh. Status Monitor The Status Monitor button allows you to monitor the status of one devices, allowing you to get immediate notification of errors such as a paper jam.

  • Page 194: Remote Setup

    Remote Setup Remote Setup The Remote Setup application lets you configure many machine and network settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine.
  • Page 195 Remote Setup  Import Lets you read the setting from a file. Note • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine.
  • Page 196 Section III Using The Scan key Scanning (For USB cable users) Network Scanning...

  • Page 197: Scanning (For Usb Cable Users)

    Scanning (For USB cable users) Using the Scan key Note If you use the SCAN key when connected to a network, see Network Scanning on page 196. You can use (SCAN) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your PC.
  • Page 198 Scanning (For USB cable users) Press a or b to choose Scan to USB. Press OK. Choose one of the options below:  To change the setting press a or b to choose Change Setting. Press OK and go to step f. ...
  • Page 199 Scanning (For USB cable users) Changing the default file size You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For a smaller file size, choose the small file size. Press Menu, 1, 8, 2.

  • Page 200: Scan To E-Mail

    Scanning (For USB cable users) Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems.  Protected Device This message will appear if the protect switch of the USB Flash memory drive is on.

  • Page 201: Scan To Image

    Scanning (For USB cable users) Scan to Image You can scan either a black and white or color document into your graphics application for viewing and ® editing. You can change the scan configuration. (For Windows , see E-mail on page 65. For Macintosh, see SCAN on page 170.) Load your document.

  • Page 202: Scan To Ocr

    Scanning (For USB cable users) Scan to OCR If your original document is text, you can use ScanSoft™ PaperPort™ 11SE or Presto! PageManager to scan the document and convert it into a text file which can then be edited in your favorite word processing software. Load your document.

  • Page 203: Scan To File

    Scanning (For USB cable users) Scan to File You can scan a black and white or a color document into your PC and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen ®...

  • Page 204: Network Scanning

    Network Scanning To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (see Control Panel Setup in the Network User’s Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.

  • Page 205: Configuring Network Scanning (For Windows )

    Network Scanning ® Configuring Network Scanning (For Windows If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. ®...
  • Page 206 Network Scanning Note ® ® (Windows Vista and Windows 7) When the User Account Control screen appears, do the following. ® • (Windows Vista ) For users who have administrator rights: Click Continue. ® (Windows 7) For users who have administrator rights: Click Yes. ®...
  • Page 207 Network Scanning Specify your machine by name Enter the machine node name in Node Name, or click Browse and choose the device you want to use. Click OK. Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter.

  • Page 208: Configuring Network Scanning (For Macintosh)

    Network Scanning Configuring Network Scanning (For Macintosh) From Library, choose Printers, Brother, Utilities and DeviceSelector, and then double-click Device Selector. The Device Selector window appears. This window can also be opened from ControlCenter2. For more information, see Using ControlCenter2 on page 168. Specify your machine by IP address or mDNS service Name.

  • Page 209: Using The Scan Key

    Network Scanning Using the Scan key You can use (SCAN) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your computer. Before you can use (SCAN) on the control panel, you have to install the Brother MFL-Pro suite and connect the machine to your computer.

  • Page 210: Scan To Image

    Network Scanning Note • Scan type depends on the settings of the DeviceButton tab, Black Start or Color Start do not change the settings. • If you want the scanned data incolor, choose color in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration.

  • Page 211: Scan To Ocr

    Network Scanning Scan to OCR When you choose Scan to OCR, your document will be scanned and sent directly to the computer you designated on your network. ControlCenter3 or ControlCenter2 will activate ScanSoft™ PaperPort™ 11SE OCR or Presto! PageManager and convert your document into text for viewing and editing from a word ®...

  • Page 212: Scan To File

    Network Scanning Scan to File When you choose Scan to File, you can scan a black & white or color document and send it directly to a computer you designate on your network. The file will be saved in the folder and file format that you have ®...

  • Page 213: Scan To Ftp

    Network Scanning Scan to FTP When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered by using Web Based Management to pre-configure and store the details in an FTP Profile.
  • Page 214 Network Scanning Configuring the FTP Default Settings You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is OFF. You can also change the port number used to access the FTP server. The default for this setting is port 21.
  • Page 215 Network Scanning Scan to FTP using FTP Server Profiles Load your document. Press (SCAN). Press a or b to choose Scan to FTP. Press OK. Press a or b to choose one of the FTP server profiles listed. Press OK. ...

  • Page 216: Scan To Network

    Network Scanning Scan to Network When you choose Scan to Network, you can scan documents directly to a shared folder on a CIFS server located on your local network or the internet. (For more information about CIFS severs, see the Network User’s Guide.) The Scan to Network feature supports Kerberos and NTLMv2 authentication.
  • Page 217 Network Scanning Configuring the Scan to Network Default Settings Choose Network in FTP/Network Scan Settings from FTP/Network Scan Settings tab. Press Submit. Choose the Profile you want to configure in FTP/Network Scan Profile. Enter the name that you want to use for the Scan to Network profile. This name will be displayed on the LCD of the machine and can be up to 15 characters.
  • Page 218 Network Scanning Choose the authentication method. You can choose Auto, Kerberos or NTLMv2. If you choose Auto the authentication method will be detected automatically. Enter the Username that has been registered with the CIFS server for the machine (up to 32 characters). Enter the Password for access to the CIFS server (up to 32 characters).

  • Page 219: How To Set A New Default For The File Size (For Scan To Ftp And Network)

    Network Scanning Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start. Note If you want to change the file name manually, go to step k. Press a or b to choose . Press OK. Enter the file name you want to use (up to 32 characters) and press OK.

  • Page 220: Index

    Index ® Booklet printing ............19 PaperPort™ 11SE (Windows BR-Script 3 mode ..........7 importing ..............57 OCR ............... 56 Presto! PageManager (Macintosh) ......166 Print quality ............... 16 Calibration ..............26 Printer driver ControlCenter2 Macintosh ............. 121 ® Macintosh ............168 Windows ..............
  • Page 221 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

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