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Vidyo VidyoRoom Quick User Manual

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See also: Administrator's Manual
© 2017 Vidyo, Inc. all rights reserved. Vidyo's technology is covered by one or more issued or pending United States patents, as more fully
detailed on the Patent Notice page of Vidyo's website http://www.vidyo.com/about/patent-notices/, as well as issued and pending
international patents. The VIDYO logotype is a registered trademark of Vidyo, Inc. in the United States and certain other countries, and is a
trademark of Vidyo, Inc. throughout the world. VIDYO and the Vidyo family of marks are trademarks of Vidyo, Inc. in the United States and
throughout the world.
VidyoRoom™ and
VidyoPanorama™ 600
Quick User Guide
Administrator Guide
Product Version 3.3
Document Version F
February, 2017
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Summary of Contents for Vidyo VidyoRoom

  • Page 1 February, 2017 © 2017 Vidyo, Inc. all rights reserved. Vidyo’s technology is covered by one or more issued or pending United States patents, as more fully detailed on the Patent Notice page of Vidyo's website http://www.vidyo.com/about/patent-notices/, as well as issued and pending international patents.

  • Page 2: Table Of Contents

    3. Using the VidyoRemote 3 for iOS App ..................23 Downloading the VidyoRemote 3 for iOS App ................23 Adding VidyoRooms ........................23 Pairing VidyoRemote 3 for iOS with Your VidyoRoom System ............25 Configuring System Settings ......................27 Pre-Call ............................. 32 Viewing the Pre-Call Menu ....................
  • Page 3 Sharing Content to a Conference ..................44 Adjusting Your Content Source to Avoid Cropping ............. 45 Unpairing VidyoRemote 3 for iOS from Your VidyoRoom System ..........46 4. Using the VidyoRemote 3 for Android App ................. 47 Downloading the VidyoRemote 3 for Android App ................. 47 Adding VidyoRooms ........................

  • Page 4: About This Guide

    VidyoRoom system. Alternatively, you can control your system using VidyoRemote™ 3 for iOS. VidyoRemote 3 is a native iPad® application for controlling VidyoRoom version 3.3.7 and later systems. It is available on the Apple® App Store. ...

  • Page 5: Using The Infrared Remote Control Or The Radio Frequency Remote Control

    2. Using the Infrared Remote Control or the Radio Frequency Remote Control This chapter describes how to perform pre-call and in-call tasks with your VidyoRoom system when you are using either the infrared remote control or the radio frequency remote control.

  • Page 6: The Infrared Remote Control

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide The Infrared Remote Control Pre-Call Functions In-Call Functions CONNECT: Not applicable. CONNNECT: Not applicable. DISCONNECT: Not applicable. DISCONNECT: Ends the meeting. ARROWS: Use the arrow keys to navigate and highlight ARROWS: Use the arrow keys to navigate and highlight options for selection.
  • Page 7 The Lucky Clover Remote Control Keypad The Lucky Clover remote control keypad is an alphanumeric character input method for your VidyoRoom handheld infrared remote control. Enabled by default, the feature can be disabled, if desired. For more information, see Configuring System Settings.

  • Page 8: The Radio Frequency Remote Control

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide The Radio Frequency Remote Control Pre-Call Functions In-Call Functions TV: Turns supported televisions on and off. TV: Turns supported televisions on and off. SEARCH: Puts the cursor in the Search field on the Pre- SEARCH: Not applicable.

  • Page 9: Configuring System Settings

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Configuring System Settings The Settings menu enables the VidyoRoom or VidyoPanorama 600 system administrator to configure the system and can be accessed anytime (pre-call or in-call). To configure the system settings: Press Settings on your remote control (press twice if you are in a call).
  • Page 10 Lucky Clover keypad ON or OFF. Note If your VidyoRoom does not detect an IR remote, it automatically turns OFF the Lucky Clover keypad. You can also set your Room’s PIN, configure your system with an...

  • Page 11: Pre-Call

    Pre-Call Viewing the Pre-Call Menu The name and extension of your VidyoRoom or VidyoPanorama 600 is based on the information stored in the VidyoPortal to which you are connected. The current VidyoRoom or VidyoPanorama 600 system time and date also displays.

  • Page 12: Joining A Contact's Room Or Calling A Contact Directly

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide For more information, see Using the VidyoRoom Calendar. The list of your contacts. The number of pages of contacts. You can navigate through additional pages using your remote control arrow keys. Hints about how to use your handheld remote control.

  • Page 13: Calling A User On A Different Vidyoportal Or An H.323/Sip Endpoint

    Select Call. Using the VidyoRoom Calendar The calendar integration feature enables the VidyoRoom to display upcoming scheduled meetings from a Google Calendar, a Microsoft Exchange calendar, or another supported calendar specified by your system administrator. This feature enables the system to display meetings that are taking place up to three hours in the future and up to one hour in the past, as well as display or hide meeting details.
  • Page 14 The name of the meeting organizer (unless marked as “Private”). Whether the meeting is Vidyo-enabled:  Vidyo-enabled meetings display as green tiles; they remain on the screen as gray tiles for an hour after the scheduled start time.  Non-Vidyo-enabled meetings display as blue tiles; they disappear from the screen right...
  • Page 15 The appointment is occurring now. The meeting has taken place in the past. Note Only Vidyo-enabled meetings remain on the screen for an hour after the scheduled start time and display as a gray tile. Non-Vidyo-enabled meetings disappear from the screen right after the scheduled start time.
  • Page 16 Joining Vidyo-Enabled Meetings Five minutes before the scheduled Vidyo-enabled meeting begins, a dialog box displays reminding you of the upcoming meeting. You can join the meeting directly from this dialog box, or alternatively, you can manually join a meeting.

  • Page 17: Understanding The Status Icons

    No if you do not want to join the meeting. The dialog box remains on the screen indicating “Starts in X minutes” or “Started X minutes ago” for one hour after the ending time of your Vidyo-enabled meeting or until acknowledged. ...

  • Page 18: Projecting Content In Your System

    Projecting Content in Your System To project content on your local system when you are not in a call: Connect a compatible content-sharing device to your laptop and your VidyoRoom system. The system does the following: If you are using more than a single display, your Share automatically displays on your second display.

  • Page 19: In-Call

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide We refer to this as Projection Mode as the content is only displayed on your local VidyoRoom system. For information about sharing to the entire conference while in-call, see Sharing Content to Conference.
  • Page 20 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Select any of the following: Icon Description Signal the meeting moderator that you have raised your hand when participating in conferences that are using the Presenter Mode feature. VidyoDesktop Quick User Guide For more information, refer to the Toggle your self-view preference.

  • Page 21: Becoming The Moderator

    Becoming a moderator allows you to use call control functions including recording capabilities. For more information, see Becoming the Moderator. Select your desired Recording Profile for recording VidyoRoom or VidyoPanorama 600 conferences. If no Recording Profiles are configured, contact your system administrator. The Vidyo conference is being recorded.
  • Page 22 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide  Set the Moderator PIN via VidyoDesktop or via the VidyoPortal User portal. For more VidyoDesktop Quick User Guide VidyoPortal Administrator information, refer to the or the Guide. To become the moderator: Press the MANAGE button on your handheld remote control.

  • Page 23: In-Call Viewing Modes

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide In-Call Viewing Modes When in a conference, participants can easily modify the layout for a variety of viewing experiences. Some of the more popular ones include the following:  Pinning participants to specific viewing screens. For more information, see...

  • Page 24: Sharing Content To A Conference

    Connect a compatible content-sharing device to your laptop and your VidyoRoom system. While your content now displays on the video screen of your VidyoRoom system, it is not shared to the participants in your conference. This is called Projection Mode. For more...

  • Page 25: Adjusting Your Content Source To Avoid Cropping

    Some VidyoRoom systems may crop content you share from your computer screen. Other computers default to a mirrored or duplicated multiple display output setting when connected to a VidyoRoom system as a shared device. This section describes how to adjust your computer as needed.

  • Page 26: Using The Vidyoremote 3 For Ios App

     TCP ports 8090 and 443 http must be opened (bi-directional) to allow communication between the VidyoRemote 3 and the VidyoRoom. TCP port 80 must also be opened for VidyoRoom SE; however, it is not required for other VidyoRoom models.
  • Page 27 Click the VidyoRoom SE or VidyoRoom button depending on the type of VidyRoom system that you are adding. Select the VidyoRoom SE button if you are adding a software edition room system that you want to deploy using your own hardware. Select the VidyoRoom button if you are adding a VidyoRoom or VidyoPanaroma system.

  • Page 28: Pairing Vidyoremote 3 For Ios With Your Vidyoroom System

    Pairing VidyoRemote 3 for iOS with Your VidyoRoom System After logging in to a VidyoRoom system, you are immediately prompted for a pair code if one has been set in the Admin UI. The pair code enables you to connect your device with your VidyoRoom system.
  • Page 29 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide To pair VidyoRemote 3 for iOS with your VidyoRoom system: Click the name of the room from the Select a room to connect field. Enter the Pair Code. Tap Submit. The system pairs your device.

  • Page 30: Configuring System Settings

    Your VidyoRoom System. Configuring System Settings The Settings menu enables the VidyoRoom or VidyoPanorama 600 system administrator to configure the system and can be accessed anytime (pre-call or in-call). To configure the system settings: on the upper-right corner of any screen.
  • Page 31 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide If the Setting menus are protected with an access code you will be prompted by the app to enter the access code when you try to modify a protected settings, enter your access code...
  • Page 32 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Icon Description Network settings made by your system administrator display for viewing only (read-only) on this screen and include your MAC address, whether or not VidyoProxy is enabled, and specific UDP range values.
  • Page 33 If you enable an access code, users will have to enter the code in order to make changes to various screens or fields, such Account Network as the screens. You can also tap Reboot VidyoRoom on this screen to reboot your machine.
  • Page 34 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Icon Description View the VidyoRoom or VidyoPanorama 600 model, image, version being used, the Vidyo company description, INOGENI, and the copyright statement.

  • Page 35: Pre-Call

    Settings. Icon that toggles local share preview (Projection). A list of upcoming appointments from your calendar (if your system administrator has synchronized your VidyoRoom or VidyoPanorama 600 system with a Microsoft Exchange™ calendar, a Google Calendar™, or another supported calendar).

  • Page 36: Joining A Contact's Room Or Calling A Contact Directly

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide For more information, see Using the VidyoRoom Calendar. Joining a Contact’s Room or Calling a Contact Directly To join a contact’s room or call a contact directly: Tap the name of the desired contact in My Contacts or the Directory.

  • Page 37: Calling A User On A Different Vidyoportal Or An H.323/Sip Endpoint

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide If the room is PIN-protected, do the following: Enter your PIN number. Calling a User on a Different VidyoPortal or an H.323/SIP Endpoint To call a user on a different VidyoPortal or an H.323/SIP endpoint: Enter the address of the contact that is on a different VidyoPortal or on an H.323/SIP...

  • Page 38: Using The Vidyoroom Calendar

    Tap Connect. Using the VidyoRoom Calendar The calendar integration feature enables the VidyoRoom to display upcoming scheduled meetings from a Google Calendar, a Microsoft Exchange calendar, or another supported calendar specified by your system administrator. This feature enables the system to display meetings that are taking place up to three hours in the future and up to one hour in the past, as well as display or hide meeting details.
  • Page 39 Whether the meeting is Vidyo-enabled:  Vidyo-enabled meetings display with green hexagonal icons on the right of the tile. When the meeting ends, the red progress par displays and the meeting remains on the screen for one hour after the ending time of your meeting, and then the meeting tile disappears from your calendar.
  • Page 40 Ignore if you do not want to join the meeting. Note This dialog box displays if your system administrator has synced up a Google Calendar, a Microsoft Exchange calendar, or another supported calendar with your VidyoRoom system. For more information, see Using the VidyoRoom...

  • Page 41: Understanding The Status Icons

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide The dialog box remains on the screen indicating “Starts in XX:XX” or “Active for XX:XX” for one hour after the ending time of your Vidyo-enabled meeting or until acknowledged. Understanding the Status Icons The following tables provide status icons and explanations as they display in VidyoRemote 3 for iOS.

  • Page 42: Projecting Content In Your System

    To project content on your local system when you are not in a call: Connect a compatible content-sharing device to your laptop/pc or your VidyoRoom system. The content will be displayed on the screen of your VidyoRoom system if the Preview Local Settings Content checkbox is selected in the tab of the Admin User Interface.

  • Page 43: In-Call

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide In-Call Viewing the In-Call Menu The name of your VidyoRoom. The search box where you can filter through all active participants on the call. As soon as you begin typing, search results display in the Directory.
  • Page 44 > Devices tab. For more information, see Configuring System Settings. Click to display content on the VidyoRoom screen without sharing to participants. Click to toggle your self-view preference. Click to select how to view the participants’ video windows during the conference.

  • Page 45: Becoming The Moderator

    The recording is stopped. Stopping while recording results in separate recorded files stored in the .flv format on your VidyoReplay. Select your desired Recording Profile for recording VidyoRoom or VidyoPanorama 600 conferences. If no Recording Profiles are configured, contact your system administrator.

  • Page 46: In-Call Viewing Modes

    Room” section in the In-Call Viewing Modes When in a conference, participants can easily modify the layout for a variety of VidyoRoom viewing experiences. When using VidyoRemote 3 for iOS, you can pin participants to specific viewing screens as explained in the following section.

  • Page 47: Sharing Content To A Conference

    Connect a compatible content-sharing device to your laptop and your VidyoRoom system. While your content now displays on the video screen of your VidyoRoom system, it is not shared to the participants in your conference. This is called Projection Mode. For more...

  • Page 48: Adjusting Your Content Source To Avoid Cropping

    Some VidyoRoom systems may crop content you share from your computer screen. Other computers default to a mirrored or duplicated multiple display output setting when connected to a VidyoRoom system as a shared device. This section describes how to adjust your computer as needed.

  • Page 49: Unpairing Vidyoremote 3 For Ios From Your Vidyoroom System

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Unpairing VidyoRemote 3 for iOS from Your VidyoRoom System To unpair VidyoRemote 3 for iOS from your VidyoRoom system: Tap Unpair. The system asks if you are sure you want to unpair your device and displays a warning that you will have to enter the Pair Code to use the device to control the system in the future.

  • Page 50: Using The Vidyoremote 3 For Android App

     TCP ports 8090 and 443 http must be opened (bi-directional) to allow communication between the VidyoRemote 3 and the VidyoRoom. TCP port 80 must also be opened for VidyoRoom SE; however, it is not required for other VidyoRoom models.

  • Page 51: Adding Vidyorooms

    Click the VidyoRoom SE or VidyoRoom button depending on the type of VidyRoom system that you are adding. Select the VidyoRoom SE button if you are adding a software edition room system that you want to deploy using your own hardware. Select the VidyoRoom button if you are adding a VidyoRoom or VidyoPanaroma system.

  • Page 52: Pairing Vidyoremote 3 For Android With Your Vidyoroom System

    Pairing VidyoRemote 3 for Android with Your VidyoRoom System After logging in to a VidyoRoom system, you are immediately prompted for a pair code if one has been set in the Admin UI. The pair code enables you to connect your device with your VidyoRoom system.
  • Page 53 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide To pair VidyoRemote 3 for Android with your VidyoRoom system: Click the name of the room from the Select a room to connect field. Enter the Pair Code. Tap Submit. The system pairs your device.

  • Page 54: Configuring System Settings

    Android from Your VidyoRoom System. Configuring System Settings The Settings menu enables the VidyoRoom or VidyoPanorama 600 system administrator to configure the system and can be accessed anytime (pre-call or in-call). To configure the system settings: on the upper-right corner of any screen.
  • Page 55 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Icon Description Network settings made by your system administrator display for viewing only (read-only) on this screen and include your MAC address, whether or not VidyoProxy is enabled, and specific UDP range values.
  • Page 56 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Icon Description Select Microphone, Speaker, Camera, and Content Source settings:  For the Microphone settings, you can adjust the microphone level and select from available microphones.  For the Speakers settings, you can adjust the speaker volume and select from available speakers.
  • Page 57 If you enable an access code, users will have to enter the code in order to make changes to various screens or fields, such Account Network as the screens. You can also tap Reboot VidyoRoom on this screen to reboot your machine.
  • Page 58 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Icon Description View the VidyoRoom or VidyoPanorama 600 model, image, version being used, the Vidyo company description, INOGENI, and the copyright statement.

  • Page 59: Pre-Call

    Settings. Icon that toggles local share preview (Projection). A list of upcoming appointments from your calendar (if your system administrator has synchronized your VidyoRoom or VidyoPanorama 600 system with a Microsoft Exchange™ calendar, a Google Calendar™, or another supported calendar).

  • Page 60: Joining A Contact's Room Or Calling A Contact Directly

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide For more information, see Using the VidyoRoom Calendar. Joining a Contact’s Room or Calling a Contact Directly To join a contact’s room or call a contact directly: Tap the name of the desired contact in My Contacts or the Directory.

  • Page 61: Calling A User On A Different Vidyoportal Or An H.323/Sip Endpoint

    Tap Connect. Using the VidyoRoom Calendar The calendar integration feature enables the VidyoRoom to display upcoming scheduled meetings from a Google Calendar, a Microsoft Exchange calendar, or another supported calendar specified by your system administrator. This feature enables the system to display meetings that are taking place up to three hours in the future and up to one hour in the past, as well as display or hide meeting details.
  • Page 62 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Viewing Meeting Details Pre-Call Meetings are displayed as tiles on the right side of the screen. The following information is displayed about each meeting: The time the meeting is scheduled to begin. Note Only appointments scheduled up to three hours in the future display on the screen.
  • Page 63 Whether the meeting is Vidyo-enabled:  Vidyo-enabled meetings display with green hexagonal icons on the right of the tile. When the meeting ends, the red progress par displays and the meeting remains on the screen for one hour after the ending time of your meeting, and then the meeting tile disappears from your calendar.

  • Page 64: Understanding The Status Icons

    Ignore if you do not want to join the meeting. Note This dialog box displays if your system administrator has synced up a Google Calendar, a Microsoft Exchange calendar, or another supported calendar with your VidyoRoom system. For more information, see Using the VidyoRoom Calendar.
  • Page 65 VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Contact Status Icon Description The contact is online and available to receive incoming calls. The contact is online but is currently in a call. You cannot make a direct call to this contact; however, you can join the contact’s room.

  • Page 66: Projecting Content In Your System

    To project content on your local system when you are not in a call: Connect a compatible content-sharing device to your laptop/pc or your VidyoRoom system. The content will be displayed on the screen of your VidyoRoom system if the Preview Local Settings Content checkbox is selected in the tab of the Admin User Interface.

  • Page 67: In-Call

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide In-Call Viewing the In-Call Menu The name of your VidyoRoom. The search box where you can filter through all active participants on the call. As soon as you begin typing, search results display in the Directory.
  • Page 68 > Devices tab. For more information, see Configuring System Settings. Click to display content on the VidyoRoom screen without sharing to participants. Click to toggle your self-view preference. Click to select how to view the participants’ video windows during the conference.

  • Page 69: Becoming The Moderator

    The recording is stopped. Stopping while recording results in separate recorded files stored in the .flv format on your VidyoReplay. Select your desired Recording Profile for recording VidyoRoom or VidyoPanorama 600 conferences. If no Recording Profiles are configured, contact your system administrator.

  • Page 70: In-Call Viewing Modes

    Room” section in the In-Call Viewing Modes When in a conference, participants can easily modify the layout for a variety of VidyoRoom viewing experiences. When using VidyoRemote 3 for Android, you can pin participants to specific viewing screens as explained in the following section.

  • Page 71: Pinning Participants To Specific Screens

    Connect a compatible content-sharing device to your laptop and your VidyoRoom system. While your content now displays on the video screen of your VidyoRoom system, it is not shared to the participants in your conference. This is called Projection Mode. For more...

  • Page 72: Adjusting Your Content Source To Avoid Cropping

    Some VidyoRoom systems may crop content you share from your computer screen. Other computers default to a mirrored or duplicated multiple display output setting when connected to a VidyoRoom system as a shared device. This section describes how to adjust your computer as needed.

  • Page 73: Unpairing Vidyoremote 3 For Android From Your Vidyoroom System

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide Unpairing VidyoRemote 3 for Android from Your VidyoRoom System To unpair VidyoRemote 3 for Android from your VidyoRoom system: Tap Unpair. The system asks if you are sure you want to unpair your device and displays a warning that you will have to enter the Pair Code to use the device to control the system in the future.

  • Page 74: Licensing Attribution

    VidyoRoom™ and VidyoPanorama™ 600 Quick User Guide 5. Licensing Attribution Development tools and related technology provided under license from Logitech. ©2017 Logitech. All rights reserved.

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