Page 1: Operation Guide
OPERATION GUIDE Search based on Search based on Search using the Search using the what you want to do what you want to do table of contents table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX...
Page 2: Make A Copy
MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions...
Page 3 Conserve Copy multiple pages on Copy on both sides of the one side of one sheet of paper paper Copy on the front and back of a card...
Page 4 Reduce copy mistakes Print one set of copies for proofing...
Page 5 Make a copy of this type of original More original pages than Mixed colour and black & white originals can be loaded at once Mixed-size originals Bulky original (shadows appear at edges)
Page 6 Make a copy on this type of paper Envelopes and other Transparency film special media...
Page 7 Add the date or page numbers Add the date Add a stamp Add the page number Add text...
Page 8 Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching...
Page 9: Other Convenient Functions
Other convenient functions Functions used for specific purposes Make a copy of arranged photos Make a mirror-image copy Copy onto the centre of the paper Make a negative copy Convenient functions Give priority to a copy job Check the status of a reserved job Copy a thin original Adjust the colour...
Page 10: Print A Document
PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions...
Page 11 Conserve Print on both sides of the Print multiple pages on one paper side of the paper...
Page 12 Print without a computer F T P Print a file on an FTP Print a file in a USB memory device Print a file in a network Print a file stored in the folder machine...
Page 13 Print attractive output Print matching the size of Adjust the brightness and the paper contrast Print using colour settings Bring out faint text and suitable for the data lines Adjusting line widths when Select the print mode printing (Line Width Printing)
Page 14 Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for Print specific pages on the punching front side of the paper...
Page 15 Print on this type of paper Envelopes Transparency film Print specific pages on Rotate the image 180 different paper degrees...
Page 16 Add text or an image Add a watermark to print Overlay an image on the data print data Overlay a fixed form on the print data...
Page 17 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
Page 18 SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions...
Page 19 Conserve Send when the rate is Check received data before lowest printing Relay a transmission through a branch office...
Page 20 Send this type of document Bulky original (shadows More original pages than appear at edges) can be loaded at once ID card or other card Original printed on both sides...
Page 21 Prevent transmission to the wrong destination Check the destination once Check the result of more before sending transmission Check the log of previous transmissions...
Page 22 Send a clear document Adjust the exposure Adjust the image quality Specify the size before Send without shadows at sending the edges...
Page 23 Save trouble Store frequently used Send to multiple settings destinations X X X X - 6 7 8 9 X X X X - 6 7 8 9 X X X X - 9 8 7 4 X X X X - 9 8 7 4 View the transmission log Easily specify an address X X X X - 4 5 6 7...
Page 24 Security is important Check the destination once Send confidentially more before sending Initiate reception of a Print protected reception document from a sending data machine Send a document at the other machine's request...
Page 25 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone...
Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions...
Page 27 Send a clear image Adjust the contrast or Adjust the resolution image quality before sending Send without shadows at Suppress the background of the edges a transmitted document...
Page 28 Send this type of document Bulky original (shadows More original pages than appear at edges) can be loaded at once Original with background Original printed on both sides...
Page 29 Prevent transmission to the wrong destination Check the result of Check the log of previous transmission transmissions...
Page 30 Send a smaller file Send at low resolution Compress a file before sending Reduce an image before Send an image in black & sending white ID or other card...
Page 31 Save trouble Store frequently used Send to multiple settings destinations a a a @ a a . a a . c a a a @ a a . a a . c o b b b @ b b . b b . b b b @ b b .
Page 32 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode...
Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files...
Page 34 Search for a file Search for a file using a Search by checking the keyword contents of files...
Page 35 Organize my files Delete a file Delete all files Periodically delete files Change the folder...
Page 36 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
Page 37: How To Use This Manual
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) Return to top page button Adobe Reader Help button If an operation does not proceed as expected, click this Opens Adobe Reader Help.
Page 38: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide"...
Page 39 • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 40: Trademark Acknowledgments
• IBM, PC/AT, and PowerPC are trademarks of International Business Machines Corporation. • Sharpdesk is a trademark of Sharp Corporation. • Sharp OSA is a trademark of Sharp Corporation. • RealVNC is a trademark of RealVNC Limited. • All other trademarks and copyrights are the property of their respective owners.
Page 41: Storage Of Supplies
Standard supplies for this product that can be replaced by the user include paper, toner cartridges, and staple cartridges for the finisher. Be sure to use only SHARP-specified products for the toner cartridges, finisher staple cartridge, and transparency film. For best copying results, be sure to use only Sharp Genuine Supplies which are designed, engineered, and tested to maximize the life and performance of Sharp products.
Page 42: Table Of Contents
• AUTHENTICATION BY LOGIN NAME / SHARP OSA ......1-46 PASSWORD......1-19 •...
Page 43 BEFORE USING THE MACHINE MACHINE SPECIFICATIONS / COPIER REPLACING SUPPLIES AND SPECIFICATIONS ......1-116 MAINTENANCE REPLACING THE TONER CARTRIDGES..1-49 REPLACING THE TONER COLLECTION CONTAINER .
Page 44: Part Names And Functions
BEFORE USING THE MACHINE BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR When a finisher is installed Automatic document feeder Main power switch This is used to power on the machine.
Page 45 BEFORE USING THE MACHINE (10) (11) (12) (10) Tray 1 (12) USB connector (A type) This holds paper. Supports USB 2.0 (Hi-Speed). ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-30) This is used to connect a USB device such as USB memory to the machine.
Page 46: Interior
BEFORE USING THE MACHINE INTERIOR (13) (14) (15) (16) (17) (18) Toner collection container removed and main charger cover open (19) (20) (21) (22) (23) (13) Developer cartridges (18) Paper reversing section This contains the developer that is necessary to transfer This is used when 2-sided printing is performed.
Page 47: Automatic Document Feeder And Document Glass
BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (4) (5) Paper feed roller Scanning area This roller rotates to automatically feed the original. Originals placed in the document feeder tray are scanned here. Document feeding area cover ☞ REGULAR MAINTENANCE (page 1-63) Open this cover to remove an original misfeed or clean...
Page 48: Side And Back
BEFORE USING THE MACHINE SIDE AND BACK USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service technician.
Page 49: Operation Panel
BEFORE USING THE MACHINE OPERATION PANEL JOB STATUS SYSTEM SETTINGS READY PRINT DATA LINE IMAGE SEND DATA LOGOUT HOME Touch panel Numeric keys Messages and keys appear in the touch panel display. These are used to enter the number of copies, fax Touch the displayed keys to perform a variety of numbers, and other numerical values.
Page 50 BEFORE USING THE MACHINE (10) JOB STATUS SYSTEM SETTINGS READY PRINT DATA LINE IMAGE SEND DATA LOGOUT HOME (11) (12) (13) (14) (15) (16) (17) [BLACK & WHITE START] key (14) [STOP] key ( Press this key to copy or scan an original in black and Press this key to stop a copy job or scanning of an white.
Page 51: Touch Panel
BEFORE USING THE MACHINE TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-78). • For information on the screens and procedures for using the system settings, see "Common Operation Methods"...
Page 52 BEFORE USING THE MACHINE Example 4 Function Review Colour Mode Special Modes Full Colour Shift:Right Margin Shift 2-Sided Copy Front:10mm/Back:10mm Plain Erase Edge:10mm Output Exposure Auto File Quick File Copy Ratio Original Paper Select 100% Auto Plain When at least one special mode is selected, the key can be touched to display a list of the key appears in the base screen.
Page 53: Status Display
BEFORE USING THE MACHINE STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Example: Basic screen of copy mode Copies in progress from tray 1. Job Status Job Status Interrupt...
Page 54: System Bar
BEFORE USING THE MACHINE SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. MFP Status Colour Mode Special Modes 020/015 Full Colour 2-Sided Copy Copying Plain Output 020/015...
Page 55 BEFORE USING THE MACHINE This icon appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. Brightness adjustment key Touch this key to adjust the brightness of the touch panel.
Page 56: Turning The Power On And Off
BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on the left side of the machine, and the other is the [POWER] key ( ) on the upper right side of the operation panel. Main power switch [POWER] key When the main power switch is switched on, the main...
Page 57: Energy Save Functions
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 58: User Authentication
BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 59 BEFORE USING THE MACHINE Touch the [OK] key. User Authentication After the entered user number is authenticated, the user count screen will appear briefly. Usage status : used/remaining pages Black-white : 87,654,321/12,345,678 Full colour : 87,654,321/12,345,678 2-colour : 87,654,321/12,345,678 Single colour: 87,654,321/12,345,678 Admin Login When page limits have been set in "Pages Limit Group List"...
Page 60: Authentication By Login Name / Password
BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. User Authentication Login Name User Name Password...
Page 61 BEFORE USING THE MACHINE Touch the [Password] key. User Authentication A text entry screen for entering the password will appear. Enter your password that is stored in "User List" in the system Login Name settings (administrator). User Name User 0001 Password If you are logging in to a LDAP server, enter the password that Auth to:...
Page 62 BEFORE USING THE MACHINE Touch the [OK] key. User Authentication After the entered login name and password are authenticated, the user count screen will appear briefly. Login Name User Name User 0001 Usage status : used/remaining pages Password Black-white : 87,654,321/12,345,678 Full colour : 87,654,321/12,345,678 Auth to: Login Locally...
Page 63: Home Screen
Application Keys It is possible to display a combined total of eight Sharp OSA application shortcuts and my menu shortcuts. Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the screen for that function appears.
Page 64: Remote Operation Of The Machine
BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine.
Page 65: Items Recorded In The Job Log
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.
Page 66 BEFORE USING THE MACHINE Item name Description Main items Number of Reserved Number of specified sets or reserved destinations. Sets Number of Completed Number of completed sets or number of destinations to which Sets transmission was successfully completed. Number of Reserved Number of reserved original pages of a copy, print, scan job, or other Pages job.
Page 67 BEFORE USING THE MACHINE Item name Description Detailed Items Original Size Size of scanned original. For a document filing print job, the paper size of the file. Original Type Original type (text, printed photo, etc.) set in the exposure settings screen.
Page 68: Loading Paper
"MACHINE SPECIFICATIONS / COPIER SPECIFICATIONS" (page 1-116). • Plain paper other than SHARP standard paper (60 g/m to 105 g/m (16 lbs. to 28 lbs.)) Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
Page 69: Print Side Face Up Or Face Down
BEFORE USING THE MACHINE Types of paper that can be used in each tray The following types of paper can be loaded in each tray. " " in the table indicates "cannot be used". – Tray 1/Tray 2/Tray 3/Tray 4 Bypass tray Plain paper Permitted...
Page 70 • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
Page 71: Tray Settings For Tray 1 To 4
BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size A5 to A4 (5-1/2" x 8-1/2" to size 8-1/2" x 14") can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size B5 to A4 (7-1/4"...
Page 72 BEFORE USING THE MACHINE Insert the paper into the tray. Load the paper with the print side face up. The stack must not be higher than the indicator line (maximum of 500 sheets). Indicator line • If paper is loaded higher than the line, paper misfeeds may occur. •...
Page 73: 500-Sheet Paper Feed Unit Specifications
Paper capacity 500 sheets (80 g/m (21 lbs.)) x 1 tray Paper types SHARP-recommended plain paper, recycled paper, and coloured paper When "Auto-AB" detection is selected: Automatic paper size A4, B5, A5*, 216 mm x 330 mm (8-1/2" x 13") detection When "Auto-Inch"...
Page 74: Loading Paper In The Bypass Tray
BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Open the bypass tray.
Page 75: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 76: Loading Envelopes
BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. When loading envelopes, load one envelope at a time.
Page 77: Originals
BEFORE USING THE MACHINE ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Maximum original size...
Page 78: Place The Originals
BEFORE USING THE MACHINE Make sure an original does not remain on the document glass. Open the automatic document feeder, make sure that an original is not on the document glass, and then gently close the automatic document feeder. When closing the automatic document feeder, take care that your fingers do not become pinched. Adjust the original guides to the size of the originals.
Page 79: Placing The Original On The Document Glass
BEFORE USING THE MACHINE PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes When the original is a non-standard size, see the Maximum original size appropriate explanation below for the mode you are using.
Page 80: Placing A Thick Book
BEFORE USING THE MACHINE Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Slightly lift the left and right sides of the automatic document feeder. The automatic document feeder will rise. (2) Slowly close the automatic document feeder.
Page 81: Peripheral Devices
PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
Page 82 MX-US10 Sharpdesk 50 licence kit MX-US50 Sharpdesk 100 licence kit MX-USA0 Sharp OSA Network Scanner Tool This is an application that streamlines scan operations, such as MX-UN01A 1 License Kit the automatic sorting of scanned data into folders. Sharp OSA Network Scanner Tool...
Page 83: Finisher
BEFORE USING THE MACHINE FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. Output tray Front cover Stapled and offset output is delivered to this tray.
Page 84: Finisher Specifications
BEFORE USING THE MACHINE FINISHER SPECIFICATIONS Model MX-FN12 A4, B5, A5, 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", 8-1/2" x 11", Paper sizes 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", envelopes, 16K Thin paper (55 g/m to 59 g/m (15 lbs.
Page 85: Business Card Feeder
BEFORE USING THE MACHINE BUSINESS CARD FEEDER This feeder attaches to the automatic document feeder and is used to automatically scan business cards. Open the original guide to the maximum width. Place the business card feeder on the document feeder tray. (1) Place the business card feeder in the centre of the document feeder tray.
Page 86: Business Card Feeder Specifications
BEFORE USING THE MACHINE BUSINESS CARD FEEDER SPECIFICATIONS Model MX-BTX1 51 mm x 89 mm to 55 mm x 91 mm Sizes (2-1/64" x 3-33/64" to 2-11/64" x 3-19/32") Business card* Thickness 0.1 mm to 0.2 mm (0.004" to 0.008") Scanning Single-sided (face-up) Capacity...
Page 87: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
Page 88: External Account Module (Mx-Amx3)
The two modes for using an external account application operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen.
Page 89 OFF" (page 1-15). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
Page 90: Replacing Supplies And Maintenance
BEFORE USING THE MACHINE REPLACING SUPPLIES AND MAINTENANCE This section explains the procedures for replacing supplies such as toner and staple cartridges and routine maintenance. REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy.
Page 91 BEFORE USING THE MACHINE Pull the toner cartridge toward you. Example: Replacing the yellow toner cartridge Take out the new toner cartridge, hold it Protective with both hands, and shake 5 or 6 times material horizontally. • When shaking the toner cartridge, be sure to shake with the protective material inserted in the cartridge. If you shake the cartridge after removing the protective material, toner may spill out.
Page 92 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 93: Replacing The Toner Collection
BEFORE USING THE MACHINE REPLACING THE TONER COLLECTION CONTAINER The toner collection container collects excess toner that is produced during printing. When the toner collection container becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the toner collection container.
Page 94 BEFORE USING THE MACHINE Remove the toner collection container. • If the toner collection container is tipped forward too far, it will not be possible to remove it. • Do not point the holes down as used toner will spill out. •...
Page 95 BEFORE USING THE MACHINE • Toner may spill when the toner collection container is replaced. Take measures so that there will be no problem if toner spills on the machine, around the machine, or on your clothes. • Do not touch the part soiled with toner of the removed toner collection container. If you accidentally touch the toner, immediately wash your hands.
Page 96: Replacing The Developer Cartridge / Drum Cartridge
BEFORE USING THE MACHINE REPLACING THE DEVELOPER CARTRIDGE / DRUM CARTRIDGE Before replacing the developer cartridge or drum cartridge, turn off the main power of the machine and wait briefly. REPLACING THE DEVELOPER CARTRIDGE Your service technician will replace the developer cartridge. Only replace the cartridge as explained below if your service technician instructs you to.
Page 97: Remove The Developer Cartridge
BEFORE USING THE MACHINE Remove the developer cartridge. (1) Grasp the developer cartridge lock and pull it forward and down. (2) Squeeze the lever on the developer cartridge (3) Pull the developer cartridge out horizontally. (4) Support the developer cartridge near the middle with your hand and completely Roller remove the developer cartridge.
Page 98 BEFORE USING THE MACHINE Insert the new developer cartridge horizontally. Insert the new developer cartridge in the same location as the cartridge that was removed. • Do not tilt the developer cartridge or insert it in the wrong direction or orientation. This may damage the developer cartridge or drum cartridge and cause failure.
Page 99: Turn On The Power
BEFORE USING THE MACHINE Close the main charger cover and rotate the lock levers in the direction of the arrows to lock the cover. When the lock levers are vertical, the cover is locked. Install the toner collection container. ☞ REPLACING THE TONER COLLECTION CONTAINER (page 1-52) Close the front cover.
Page 100: Replacing The Drum Cartridge
BEFORE USING THE MACHINE REPLACING THE DRUM CARTRIDGE Your service technician will replace the drum cartridge. Only replace the cartridge as explained below if your service technician instructs you to. Follow the instructions carefully. • Do not leave the drum cartridge outside of its package for a long time, and do not remove cartridge from its package in a location where there is bright sunlight or bright light.
Page 101 BEFORE USING THE MACHINE Remove the protective material from the drum cartridge and slowly insert the drum cartridge along the guides. Make sure that the mark on the drum cartridge is aligned with the mark on the machine as you insert the drum cartridge.
Page 102: Replacing The Staple Cartridge In The Finisher
BEFORE USING THE MACHINE REPLACING THE STAPLE CARTRIDGE IN THE FINISHER When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
Page 103 BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. Close the cover.
Page 104: Regular Maintenance
BEFORE USING THE MACHINE REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
Page 105: Cleaning The Document Glass And Automatic Document Feeder
BEFORE USING THE MACHINE CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER If the document glass or document backplate sheet becomes dirty, the dirt will appear as dirty spots, coloured lines, or white lines in the scanned image. Always keep these parts clean. Wipe the parts with a clean, soft cloth.
Page 106: Cleaning The Main Charger Of The Photoconductive Drum
BEFORE USING THE MACHINE CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or coloured lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger. Press the [POWER] key ( ) on the operation panel to turn off the panel...
Page 107: Clean The Main Charger
BEFORE USING THE MACHINE Clean the main charger. (1) Gently push the charger cleaner all the way (2) Gently pull the charger cleaner out. (3) Repeat the above (1) to (2) three times. • Take care not to let the tip of the charger cleaner become soiled by toner. •...
Page 108 BEFORE USING THE MACHINE Install the toner collection container. ☞ REPLACING THE TONER COLLECTION CONTAINER (page 1-52) Close the front cover. Take care that your fingers are not pinched when closing the cover. Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
Page 109: Cleaning The Bypass Tray Rollers
BEFORE USING THE MACHINE CLEANING THE BYPASS TRAY ROLLERS If you find that paper fed from the bypass tray misfeeds or is soiled by the roller, remove and clean the roller. If misfeeds or soiling continue to occur, replace the roller. Before starting, remove the paper from the bypass tray.
Page 110 BEFORE USING THE MACHINE Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power. 1-69 Contents...
Page 111: Cleaning The Automatic Document Feeder Rollers
BEFORE USING THE MACHINE CLEANING THE AUTOMATIC DOCUMENT FEEDER ROLLERS If you find that originals fed through the automatic document feeder misfeed or are soiled by the rollers, remove the rollers and clean them. If misfeeds or soiling continue to occur, replace the rollers. Before starting, remove any originals from the automatic document feeder.
Page 112 BEFORE USING THE MACHINE Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power. After turning on the power, make sure that an error message regarding replacement of the roller does not appear. 1-71 Contents...
Page 113: Cleaning The Laser Unit
BEFORE USING THE MACHINE CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns (coloured lines) may form in the printed image. Follow the steps below to clean the laser unit. Identifying lines (coloured lines) caused by a dirty laser unit •...
Page 114 BEFORE USING THE MACHINE Pull out the replacement cleaner from the toner collection container. Remove the dirty cleaner. Firmly grasp the tool close to where the cleaner is attached. Use your other hand to press down on the hook that secures the cleaner and remove the cleaner.
Page 115: Laser Unit
BEFORE USING THE MACHINE Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. The parts of the writing unit that require cleaning are indicated by labels similar to (A). (2) Insert the cleaning tool all the way into the hole and then pull it back out.
Page 116 BEFORE USING THE MACHINE Install the toner collection container. ☞ REPLACING THE TONER COLLECTION CONTAINER (page 1-52) Close the front cover. Take care that your fingers are not pinched when closing the cover. Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
Page 117: Cleaning The Pt Charger Of The Primary Transfer Belt Unit
BEFORE USING THE MACHINE CLEANING THE PT CHARGER OF THE PRIMARY TRANSFER BELT UNIT If black or coloured lines still remain after the document glass / automatic document feeder and main charger have been cleaned, use the PT charger cleaner to clean the PT charger. Press the [POWER] key ( ) on the operation panel to turn off the panel...
Page 118 BEFORE USING THE MACHINE Close the front cover. Take care that your fingers are not pinched when closing the cover. Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
Page 119: Entering Text
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Description This key changes the text entry screen from the lower case screen to the upper case screen. The upper Caps case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
Page 120 BEFORE USING THE MACHINE Description Shows explanations of each key. Help Use this key to enter a previously stored text string such as ".com". .com .net .org Text strings are stored in "Soft Keyboard Template Setting" in "Operation Setting" in the "System Settings" .biz .info http: on the Web page.
Page 121: Software Setup
BEFORE USING THE MACHINE SOFTWARE SETUP BEFORE INSTALLING THE SOFTWARE This chapter describes the software programs that allow you to use the printer and scanner functions of the machine, the CD-ROMs that contain the software, and the pages where the basic installation procedures can be found. CD-ROMS AND SOFTWARE The software that can be used with the machine is on the CD-ROMs that accompany the machine and the expansion kits.
Page 122 BEFORE USING THE MACHINE Disc 2 Software for Windows • PC-Fax driver This enables you to send a file from your computer as a fax using the same procedure as when printing the file. (When the fax option is installed.) Even if the fax function is not installed, the PC-Fax driver can be updated using the CD-ROM in the Internet fax expansion kit to enable you to send a file from your computer as an Internet fax in the same way as you print a file.
Page 123: Verifying System Requirements
BEFORE USING THE MACHINE VERIFYING SYSTEM REQUIREMENTS SYSTEM REQUIREMENTS Before installing the software described in this manual, make sure that your computer satisfies the following requirements. Windows Macintosh* Operating system Windows XP Professional , Windows XP Home Edition, Mac OS X v10.4.11, Windows Server 2003 , Windows Vista , Windows Server 2008...
Page 124: Software Requirements
BEFORE USING THE MACHINE SOFTWARE REQUIREMENTS The following requirements must be met to use the software described in this manual. Operating system Software Required expansion kits Type of connection* environment* Windows PCL6 printer driver Network/ USB Can be used in the standard PS printer driver, configuration.
Page 125: Connecting The Machine
BEFORE USING THE MACHINE CONNECTING THE MACHINE CONNECTING TO A NETWORK To connect the machine to a network, connect the LAN cable to the machine's network connector. Use a shielded LAN cable. After connecting the machine to a network, be sure to configure the IP address and other network settings before installing the software.
Page 126: Setup In A Windows Environment
BEFORE USING THE MACHINE SETUP IN A WINDOWS ENVIRONMENT This section explains how to install the software and configure settings so that the printer and scanner function of the machine can be used with a Windows computer. OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) Insert the "Software CD-ROM"...
Page 127: Installing The Printer Driver / Pc-Fax Driver
BEFORE USING THE MACHINE The software selection screen appears. The software selection screen appears. Before installing the software, be sure to click the [Display Readme] button and view the detailed information on the software. * The above screen appears when using the "Disc 1" CD-ROM.
Page 128 BEFORE USING THE MACHINE Standard installation When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR SOFTWARE)" (page 1-85), perform the steps below. Click the [Printer Driver] button. To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2"...
Page 129 BEFORE USING THE MACHINE Printers connected to the network are detected. Select the machine and click the [Next] button. • If the machine is not found, make sure that the machine is powered on and that the machine is connected to the network, and then click the [Re-search] button.
Page 130 BEFORE USING THE MACHINE Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. Installation begins. • If you are using Windows Vista/Server 2008/7 If a security warning window appears, be sure to click [Install this driver software anyway]. •...
Page 131 BEFORE USING THE MACHINE Installation by specifying the machine's address When the machine cannot be found because it is not powered on or otherwise, installation is possible by entering the name (host name) or IP address of the machine. If the machine is being used on an IPv6 network, after you have installed the software as explained below, change the port as explained in "...
Page 132 BEFORE USING THE MACHINE Enter the name (host name) or IP address of the machine and click the [Next] button. ☞ Start Guide "Checking the IP address" If the machine is being used on an IPv6 network, enter any numbers or characters. When the model selection window appears, select the model name of your machine and click the [Next] button.
Page 133 BEFORE USING THE MACHINE Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. Installation begins. • If you are using Windows Vista/Server 2008/7 If a security warning window appears, be sure to click [Install this driver software anyway]. •...
Page 134 BEFORE USING THE MACHINE Printing using the IPP function and the SSL function The IPP function can be used to print to the machine over a network using HTTP protocol. The IPP function can also be used in combination with the SSL (encrypted communication) function to encrypt the print data.
Page 135 BEFORE USING THE MACHINE If a proxy server is used, specify the proxy server and click the [Next] button. To specify a proxy server, select [Print via the proxy server] and then enter the [Address] and [Port number]. Enter the machine's URL and click the [Next] button.
Page 136: When The Machine Will Be Connected With A Usb Cable
BEFORE USING THE MACHINE WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE • Make sure that a USB cable is not connected to your computer and the machine. If a cable is connected, a Plug and Play window will appear. If this happens, click the [Cancel] button to close the window and disconnect the cable.
Page 137 BEFORE USING THE MACHINE When you are asked if you wish to install the display fonts, select an answer and click the [Next] button. Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. When the installation completed screen appears, click the [OK] button.
Page 138 BEFORE USING THE MACHINE When installing the PS printer driver, PPD driver, or PC-Fax driver Installation is possible even after the USB cable has been connected. When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)"...
Page 139 BEFORE USING THE MACHINE When the printer driver selection window appears, remove the [PCL6] checkmark and select the printer driver to be installed, and then click the [Next] button. Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears.
Page 140: Using The Machine As A Shared Printer
BEFORE USING THE MACHINE USING THE MACHINE AS A SHARED PRINTER If you are going to use the machine as a shared printer on a Windows network with the printer driver or the PC-Fax driver installed on a print server, follow the steps below to install the printer driver or the PC-Fax driver on the client computers.
Page 141 BEFORE USING THE MACHINE Select the printer name (configured as a shared printer). (1) Select the printer name (configured as a shared printer on a print server) from the list. If you are using Windows XP/Server 2003, you can also click the [Add Network Port] button displayed below the list and select the printer to be shared by browsing the network in the window that appears.
Page 142 BEFORE USING THE MACHINE CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE After installing the printer driver, you must configure the printer driver settings appropriately for the options that have been installed and the size and type of paper loaded in the machine. Follow the steps below to configure the printer driver.
Page 143 BEFORE USING THE MACHINE Configure the image of the machine. An image of the machine is formed in the printer driver configuration window based on the options that are installed. (1) Select the options that are installed on the machine. (2) Click the [OK] button.
Page 144 BEFORE USING THE MACHINE When the PPD driver is installed Click the [Start] button ( ), click [Control Panel], and then click [Printer]. In Windows XP/Server 2003, click the [start] button and then click [Printers and Faxes]. If [Printers and Faxes] does not appear in the [start] menu in Windows XP, click the [start] button, click [Control Panel], click [Printers and Other Hardware], and then click [Printers and Faxes].
Page 145: Installing The Printer Status Monitor
This completes the installation. For the procedures for using the Printer Status Monitor, see the Help file. Follow these steps to view the Help file: Click the Windows [start] button, select [All Programs], select [SHARP Printer Status Monitor] and then select [Help]. 1-104...
Page 146: Installing The Scanner Driver
When the scanner driver is installed, the "Select Device" utility is also installed. The IP address of the machine is configured in the scanner driver using "Select Device". Click the [start] button, select [All Programs], select [SHARP MFP TWAIN V], and then select [Select Device].
Page 147 BEFORE USING THE MACHINE Click the [Search] button. If you know the IP address, you can click the [Input] key and enter the IP address without searching. Select the IP address of the machine from the "Address" menu and click the [OK] button.
Page 148: Changing The Port
BEFORE USING THE MACHINE CHANGING THE PORT When using the machine in a Windows environment, follow the steps below to change the port when you have changed the IP address of the machine or have installed the PC-Fax driver when the machine is connected with a USB cable. If the machine is being used on an IPv6 network, follow the steps 1 to 3 below and see "Changing to a Standard TCP/IP Port"...
Page 149 BEFORE USING THE MACHINE Select [SC2 TCP/IP Port] and then click the [New Port] button. • The "SC2 TCP/IP Port" is added when the printer driver is installed using a "Standard installation", or a "Custom installation" with "LPR Direct Print (Specify Address/Auto Search)" selected. •...
Page 150 BEFORE USING THE MACHINE Changing to a Standard TCP/IP Port If the machine is being used on an IPv6 network, change the port to a port created using the operating system's "Standard TCP/IP Port". Follow steps 1 to 3 of "CHANGING THE PORT"...
Page 151 BEFORE USING THE MACHINE Configure the port settings. (1) Select [LPR]. (2) Enter [lp]. (3) Click the [OK] button. Click the [Next] button in the screen of step 5. Click the [Finish] button. Click the [Close] button in the screen of step 2. When using a port created with "Standard TCP/IP Port"...
Page 152: Setup In A Macintosh Environment
BEFORE USING THE MACHINE SETUP IN A MACINTOSH ENVIRONMENT This chapter explains how to install the PPD file to enable printing from a Macintosh and how to configure the printer driver settings. ☞ MAC OS X: this page (v10.4.11, v10.5 - 10.5.8, v10.6 - 10.6.5, v10.7 - 10.7.3) •...
Page 153 BEFORE USING THE MACHINE The Licence Agreement window will appear. Make sure that you understand the contents of the licence agreement and then click the [Continue] button. A message will appear asking you if you agree to the terms of the licence. Click the [Agree] button. If the licence appears in the different language, change the language in the language menu.
Page 154 BEFORE USING THE MACHINE Double-click the [Printer Setup Utility] icon ( ). If this is the first time you are installing a printer driver on your computer, a confirmation message will appear. Click the [Add] button. Click [Add]. Configure the printer driver. The machine can print using the IPP function.
Page 155 (IP address or domain name) and the queue name. Enter "ipp" in "Queue". (3) Select [Sharp] in "Print Using" and click the PPD file of your model. If you are using Mac OS X v10.5 - 10.5.8, v10.6 - 10.6.5 or v10.7 - 10.7.3, select [Select a driver to use] (or [Select...
Page 156: Removing The Software
BEFORE USING THE MACHINE REMOVING THE SOFTWARE To remove the printer driver or software installed using the installer, follow the steps below. Windows Click the [start] button and then click [Control Panel]. Click [Uninstall a program]. In Windows XP/Server 2003, click [Add or Remove Programs]. Select the program or driver that you wish to delete.
Page 157 BEFORE USING THE MACHINE MACHINE SPECIFICATIONS / COPIER SPECIFICATIONS Name Digital Full Colour Multifunctional System MX-C312 Type Desktop Display 7.0 inch colour touch panel LCD Photoconductive type OPC drum Printing method Electrophotographic system (laser) Developer system Dry-type two-component magnetic brush development...
Page 158 Paper capacity: Standard paper 100 sheets Paper types: SHARP-recommended plain paper, recycled paper, coloured paper, heavy paper, thin paper, transparency film, and envelopes (Monarch, Com-10, DL, C5) Paper sizes: A4, B5, A5, 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", 8-1/2" x 11", 5-1/2"...
Page 159: Continuous Copying Speeds
BEFORE USING THE MACHINE Continuous copying speeds* Model MX-C312 Copy ratio 100% / Reduced / Enlarged Copy mode Colour 31 copies/min. B5, 8-1/2" x 11", 16K * Copy speed during output of the second copy and following copies when performing continuous one-sided copying of the same page (excluding offset output) using plain one-sided paper from a tray other than the bypass tray.
Page 160 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. OUTPUT ....... . . 2-34 BEFORE USING THE MACHINE AS A •...
Page 161 COPIER [Image Edit] KEY ......2-74 CONVENIENT COPY FUNCTIONS • REPEATING PHOTOS ON A COPY INTERRUPTING A COPY RUN (Interrupt (Photo Repeat) .
Page 162: Before Using The Machine As Acopier
COPIER BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 163: Tray During Paper Feeding
COPIER Paper size display (14) Customized keys This shows the size of paper loaded in each tray. The keys that appear here can be changed to show For the bypass tray, the paper type appears above the settings or functions that you prefer. The following keys paper size.
Page 164 COPIER Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 165: Copying Sequence
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original.
Page 166: Output Settings
COPIER Output settings Select copy output settings. Output The main settings are as follows: ☞ • Sort mode Sort mode (page 2-35) ☞ • Group mode Group mode (page 2-35) Offset ☞ • Offset mode Offset function (page 2-35) • Staple sort mode ☞...
Page 167: Originals
COPIER • When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞...
Page 168: Paper Trays
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Touch the [Paper Select] key.
Page 169: Basic Procedure For Making Copies
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Place the originals face up in the document feeder tray with the edges Indicator...
Page 170 COPIER Specify the original size. (1) Touch the appropriate original size key. Original (2) Touch the [OK] key. 216x330 216x340 Inch 216x343 Size Input Custom Size None When placing an AB (inch) size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"...
Page 171: Using The Document Glass To Make Copies
COPIER USING THE DOCUMENT GLASS TO MAKE COPIES To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 172 COPIER Specify the original size. (1) Touch the appropriate original size key. Original (2) Touch the [OK] key. 216x330 216x340 Inch 216x343 Size Input Custom Size None When placing an AB (inch) size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"...
Page 173 COPIER Remove the original and place the next original, and then press the [COLOUR START] key or the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. For the second original and following originals, use the same [START] key as you did for the first original. Touch the [Read-End] key.
Page 174: Automatic 2-Sided Copying
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Originals Originals Copies Copies Automatic 2-sided copying of 1-sided Automatic 2-sided copying of 2-sided 1-sided copying of 2-sided originals originals originals Place the originals face up in the document feeder tray with the edges Indicator line...
Page 175 COPIER Specify the original size. (1) Touch the appropriate original size key. Original (2) Touch the [OK] key. 216x330 216x340 Inch 216x343 Size Input Custom Size None When placing an AB (inch) size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"...
Page 176: Using The [Binding Change] Key
COPIER Check the paper to be used and the Colour Mode Special Modes colour mode. Full Colour 2-Sided Copy Plain Make sure that the desired paper (tray) and colour mode are Output Exposure selected. Auto File • To change the paper (tray), touch the [Paper Select] key. ☞...
Page 177: Using The Document Glass To Make 2-Sided Copies
COPIER USING THE DOCUMENT GLASS TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder. Document glass scale mark Portrait original Align the top edge of the...
Page 178 COPIER Specify the original size. (1) Touch the appropriate original size key. Original (2) Touch the [OK] key. 216x330 216x340 Inch 216x343 Size Input Custom Size None When placing an AB (inch) size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"...
Page 179 COPIER Check the paper to be used and the Colour Mode Special Modes colour mode. Full Colour 2-Sided Copy Plain Make sure that the desired paper (tray) and colour mode are Output Exposure selected. Auto File • To change the paper (tray), touch the [Paper Select] key. ☞...
Page 180: Colour Copy Modes
COPIER COLOUR COPY MODES The colour mode of the [COLOUR START] key is normally set to [Full Colour] so that copying takes place in full colour mode when the [COLOUR START] key is pressed. If colour originals are mixed together with black & white originals, set the colour mode to [Auto] to have the colour mode change appropriately for each original.
Page 181 COPIER Selecting single colour copying When [Single Colour] is selected for the colour mode, the following screen appears. Touch the desired colour and touch the [OK] key. Colour Mode Single Colour R(Red) G(Green) B(Blue) C(Cyan) M(Magenta) Y(Yellow) Selecting 2 colour copying When [2 Colour] is selected for the colour mode, the following screen appears.
Page 182: Changing The Exposure And Original Image Type
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 183 COPIER Adjust the exposure level. Exposure Touch the key to make the copy darker. Auto Touch the key to make the copy lighter. Manual Original Image Type • Using a copy or printed page as an original Text/ Text/Photo Text When using a copy or printed page from the machine as an Prtd.Photo Printed...
Page 184: Reduction/Enlargement/Zoom
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
Page 185: Manual Ratio Selection (Preset Ratios/Zoom)
COPIER MANUAL RATIO SELECTION (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of four (two) preset enlargement ratios or four (three) preset reduction ratios (maximum 200%, minimum 50%). In addition, the zoom keys can be used to select any ratio from 50% to 200% in increments of 1%. Set the ratio.
Page 186 COPIER Touch the [OK] key. Copy Ratio After touching the [OK] key, make sure that a paper size suitable for the ratio is selected. 115% Zoom 122% 141% 100% Auto Image XY Zoom When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 50% to 200%. To return the ratio to 100%...
Page 187: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 50% to 200% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 188: Original Sizes
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE The original size is set in "Default original size setting" in the system settings (administrator), and the setting appears in the [Original] key. This section explains the procedure for specifying the setting when the original size is different from size shown in the [Original] key.
Page 189 COPIER Specifying a non-standard original size Touch the [Size Input] key. Original 216x330 216x340 Inch 216x343 Custom Size None Size Input Enter the original size. (1) Enter the X (horizontal) dimension of the Original original. Cancel Size Input Touch the X (width) numeric value display key to open a number entry screen.
Page 190: Storing Frequently Used Original Sizes
COPIER STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored. Touch the [Original] key in the base screen of copy mode and then follow the steps below.
Page 191 COPIER Enter the original size. (1) Enter the X (horizontal) dimension of the Original original. Cancel Size Input Touch the X (width) numeric value display key to open a number entry screen. Enter the width of the original with (25~356) the numeric keys, and touch the [OK] key in the number (25~216) entry screen.
Page 192: Retrieving A Stored Original Size
COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Touch the [Custom Size] key. Original 216x330 216x340 Inch 216x343 None Size Input Custom Size Retrieve the desired stored original size.
Page 193: Output
COPIER OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, and staple sort. All explanations of the settings below assume that a finisher is installed.
Page 194: Output Modes
COPIER OUTPUT MODES This section explains the output modes. Sort mode Group mode This is used to sort (collate) output into sets. This function groups copies by page. Example: Sorting the output into 5 sets Example: Groups of 5 copies of each page Originals Output Originals...
Page 195: Original Placement Orientation
COPIER Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see "Original placement orientation"...
Page 196: Making Copies Using The Bypass Tray
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed information on paper that can be loaded in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 197: Set The Paper Size
COPIER Check the paper type setting for the Paper Select bypass tray. If you need to change the Paper Tray Bypass Tray setting, touch the paper type key. Plain If you do not need to change the paper size and type that Plain 2.
Page 198 COPIER Select the bypass tray. (1) Touch the paper size key of the bypass tray. Paper Select (2) Touch the [OK] key. Paper Tray Bypass Tray Plain Plain 2. A5 Plain 3. A4 Plain 4. A4 Plain Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins.
Page 199: Special Modes
COPIER SPECIAL MODES This section explains Margin Shift, Erase, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the keys to move between the screens.
Page 200 COPIER Special modes menu (2nd screen) Special Modes Mixed Size Slow Scan Proof Copy Original Mode Bus. Card Scan [Proof Copy] key [Slow Scan Mode] key ☞ ☞ CHECKING COPIES BEFORE PRINTING (Proof COPYING THIN ORIGINALS (Slow Scan Mode) Copy) (page 2-91) (page 2-96) [Mixed Size Original] key...
Page 201 COPIER [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Cancel Margin Shift Down Right Left Side 1 Side 2 (0~20) (0~20) (A) Enter the selected special mode settings and return to the base screen of copy mode.
Page 202: Adding Margins (Margin Shift)
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left, up or down to adjust the margin. This is convenient when you wish to hole punch the copies. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift The punch holes cut off...
Page 203 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 204: Erasing Peripheral Shadows (Erase)
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the erase Using the erase function function Shadows appear here Shadows appear on the...
Page 205 COPIER Select the erase settings. (1) Touch the desired erase mode. Special Modes Select one of the 2 positions. Cancel Erase Touch the [Side Erase] key to open the following screen. Edge Erase Edge Erase Side Erase Cancel (0~20) Erase Position for Original Side 2 Side Erase Left...
Page 206: Making Copies In Pamphlet Format (Pamphlet Copy)
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centreline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 207 COPIER Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Pamphlet Copy] key. ☞ Special modes menu (1st screen) (page 2-40) Select pamphlet copy settings. Special Modes (1) If the original is 1-sided, touch the [1-Sided] Cancel Pamphlet Copy key.
Page 208: Copying A Large Number Of Originals At Once (Job Build)
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 209 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [COLOUR START] key or the [BLACK &...
Page 210: Adding Inserts When Copying On Transparency Film
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 211 COPIER Select insert settings. (1) Select whether or not the insert paper will Special Modes be copied on ([Yes] or [No]). Cancel Transparency Inserts (2) Touch the [OK] key. Paper Tray Print on Insert Sheets You will return to the base screen of copy mode. Tray1 Explanation of (A) When transparency inserts is selected, paper suitable for...
Page 212: Copying Two Original Pages Onto One Sheet (2In1)
COPIER COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2in1) Two original pages can be copied onto one sheet of paper. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. By copying two originals onto one sheet, the amount of paper used can be cut in half.
Page 213 COPIER Select the layout, and the border. (1) Select the layout. Special Modes Select the order in which the originals will be arranged on 2in1 Cancel the copy. Layout Border Layout The arrows in the above diagram indicate how the images are arranged.
Page 214: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Copies Originals Front...
Page 215 COPIER Place the original face down on the document glass. Originals Results Front page Back page Front page Back page Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Card Shot] key. ☞ Special modes menu (1st screen) (page 2-40) Select card shot settings.
Page 216 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the front side of the card. To cancel scanning... Press the [STOP] key ( Turn the card over and press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the reverse side of the card.
Page 217: Printing The Date And A Stamp On Copies (Stamp)
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top centre, top right, bottom left, bottom centre, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
Page 218: General Procedure For Using Stamp
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When using this function with a portrait original on the document glass, place the original so that the top of the image is to the right.
Page 219 COPIER Select Stamp. Special Modes For detailed information on each of the stamp items, see the Stamp Cancel following sections: Date: ADDING THE DATE TO COPIES (Date) Stamp Date (page 2-61) Page Stamp: STAMPING COPIES (Stamp) (page 2-63) Text Numbering Page numbering: PRINTING PAGE NUMBERS ON COPIES (Page Numbering)
Page 220: Set The Date Format
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, colour, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2013 in the top right corner of the paper. 04/APR/2013 Touch the [Date] key in the stamp selection screen.
Page 221 COPIER Check the displayed date. If you need to Stamp change the date, touch the [Date Cancel Date Change] key. First Page YYYY/MM/DD Print Colour Set the date that you wish to use and touch the [OK] key. Bk(Black) MM/DD/YYYY All Pages Stamp DD/MM/YYYY...
Page 222: Stamping Copies (Stamp)
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, colour, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
Page 223 COPIER Touch the [Print Colour] key and set the Stamp colour and density. Stamp Cancel Touch the colour that you wish to use. CONFIDENTIAL PRIORITY First Page If you wish to darken the selected colour, touch the key. Print Colour FOR YOUR INFO.
Page 224: Page Numbering
COPIER PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, colour, format, and page number can be selected for page numbering. Printing the page number at the bottom centre of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP"...
Page 225 COPIER Touch the [Print Colour] key. Stamp Touch the colour that you wish to use. Page Numbering Cancel When you have finished selecting the settings, touch the [OK] Print Colour key. Page Numbering Format Bk(Black) 1,2,3.. (1),(2),(3).. Total Page Stamp -1-,-2-,-3-..
Page 226 COPIER Touch the [OK] key. Stamp Page Number Auto Manual First Number Last Number Auto Printing Starts from Page Touch the [OK] key. Stamp After touching the [OK] key, continue from step 5 of "GENERAL Cancel Page Numbering PROCEDURE FOR USING STAMP"...
Page 227: Printing Text On Copies (Text)
COPIER PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2013 Planning Meeting" in the top left corner of the paper April 2013 Planning Meeting Touch the [Text] key in the stamp selection screen.
Page 228 COPIER Touch the [Print Colour] key. Stamp Touch the colour that you wish to use. When you have finished Text Cancel selecting the settings, touch the [OK] key. First Page AAA AAA Stamp Print Colour Print Colour Pre-Set All Pages Bk(Black) Recall Store/Delete...
Page 229 COPIER Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-59). Touch the [Store/Delete] key. Stamp Cancel Text First Page Print Colour Pre-Set All Pages Bk(Black)
Page 230 COPIER Touch the [Back] key. Stamp Stamp You will return to the screen of step 2. Text Text Back To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES (Text)" (page 2-68). Store/Delete Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC...
Page 231: Checking The Stamp Layout (Layout)
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Touch the [Layout] key. Special Modes Cancel Special Modes Stamp Date Page Text Numbering Layout The [Layout] key can only be touched when stamp items have been selected.
Page 232 COPIER Touch the key of the desired destination Stamp position. Move Select the location to move the selected item. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings.
Page 233: [Image Edit] Key
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 1st special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes Special Modes Image Edit Margin Shift Erase Pamphlet Copy Mirror Photo Repeat Centring Transparency...
Page 234: Repeating Photos On A Copy (Photo Repeat)
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (90 mm x 130 mm size, 100 mm x 100 mm size, 100 mm x 70 mm size, 65 mm x 70 mm size or 100 mm x 57 mm size (3" x 5" size, 7" x 5" size, 4" x 2-1/2" size, 2-1/2"...
Page 235 COPIER Select Photo Repeat settings. (1) Touch the key showing the original type Image Edit and paper size combination that you want Cancel Photo Repeat to use. Original Size Repeat Type Touch the keys to switch through the screens and touch the desired repeat type key.
Page 236: Reversing The Image (Mirror Image)
COPIER REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Original Mirror image copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 237: Copying In The Centre Of The Paper (Centring)
COPIER COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place the image in the centre of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 238 COPIER • The image can be reduced when using the centring function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centring... Touch the [Centring] key in the screen of step 3 so that it is not highlighted. 2-79 Contents...
Page 239: Reversing Black And White In Acopy (B/W Reverse)
COPIER REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 240 COPIER • When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". • This function is not available in some countries and regions. To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted. 2-81 Contents...
Page 241: [Colour Adjustments] Key
COPIER [Colour Adjustments] KEY When the [Colour Adjustments] key is touched in the 1st special modes menu screen, the colour adjustments menu screen opens. Colour adjustments menu screen Special Modes Special Modes Colour Adjustments Margin Shift Erase Pamphlet Copy Suppress RGB Adjust Sharpness Transparency...
Page 242: Adjusting Red/Green/Blue In Copies (Rgb Adjust)
COPIER ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three colour components R (red), G (green), or B (blue). R(Red)+ G(Green)+ B(Blue)+ Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 243: Adjusting The Sharpness Of An Image (Sharpness)
(3) Touch the [Sharpness] key. ☞ [Colour Adjustments] KEY (page 2-82) Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. Colour Adjustments (2) Touch the [OK] key. Cancel Sharpness You will return to the special modes screen. Touch the [OK] key to return to the base screen of copy mode.
Page 244: Whitening Faint Colours In Copies (Suppress Background)
COPIER WHITENING FAINT COLOURS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 245 COPIER Press the [COLOUR START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOUR START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 246: Adjusting The Colour (Colour Balance)
COPIER ADJUSTING THE COLOUR (Colour Balance) The colour, tone, and density of colour copies can be adjusted. Each of the colours yellow, cyan, magenta, and black Light Dark are divided into 8 gradations from light to dark, and the average density of each gradation can be adjusted, or all eight gradations can be adjusted at once.
Page 247 COPIER Adjust the colour balance. (2), (3) (1) Select the colour to be adjusted. Colour Adjustments Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (black). Cancel Colour Balance If only the rectangular area around the letter in a key is highlighted, the settings have been changed from the factory default settings.
Page 248: Adjusting The Brightness Of Acopy (Brightness)
COPIER ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of colour images can be adjusted. Darker Original Brighter Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞...
Page 249: Adjusting The Intensity Of A Copy (Intensity)
COPIER ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of colour images. Weakening the Original Strengthening intensity the intensity Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 250: Checking Copies Before Printing (Proof Copy)
COPIER CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
Page 251 COPIER Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, Special Modes switch to sort mode after this step. ☞ Sort mode (page 2-35) 2-Sided Copy Plain Up to 999 copies (sets) can be set.
Page 252 COPIER Change the settings. (1) Touch the key of the setting that you want Proof Copy to change. The setting screen of the touched key opens. Change the settings and touch the [OK] key. (2) Touch the [OK] key. Colour Mode Paper Select 2-Sided Copy Output...
Page 253: Copying Originals Of Different Sizes (Mixed Size Original)
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals that are A4 size and A5 size (8-1/2" x 14" size and 8-1/2" x 11" size, 8-1/2" x 11" size and 5-1/2" x 8-1/2" size) can be placed together in the automatic document feeder and copied. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
Page 254: Document Feeder Tray
COPIER Insert the originals face up in the document feeder tray. Place the originals with the sides that are the same length aligned on the left. Place with the sides that are the same length aligned on the left. Inch 8-1/2"...
Page 255: Copying Thin Originals
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Indicator line Insert the originals all the way into the document feeder tray.
Page 256 COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
Page 257: Copying Multiple Business Cards (Business Card Scan)
COPIER COPYING MULTIPLE BUSINESS CARDS (Business Card Scan) Business Card Scan can be used to copy up to 8 business cards on one sheet of paper. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option"...
Page 258 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( When the [1-Sheet Layout] key is selected, [XY Zoom] cannot be used. When the [8-Sheet Layout] key is selected, the following functions and paper cannot be used. •...
Page 259: Convenient Copy Functions
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 260 COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 261: Job Status Screen
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 262: Job Queue Screen And Completed Job Screen
COPIER JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 263 COPIER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy 002/000 Waiting Indicates the number (position) of the job in the job Status queue. Shows the job status. When the job currently being printed is finished, the job Message Status...
Page 264: Cancelling A Job That Is Waiting In The Queue
COPIER CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. Press the [JOB STATUS] key. JOB STATUS Cancel the job. (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax...
Page 265: Giving Priority To A Job In The Queue
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Press the [JOB STATUS] key.
Page 266: Checking Information On A Copy Job Waiting In The Queue
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Press the [JOB STATUS] key. JOB STATUS Checking job details (1) Touch the [Print Job] tab. Print Job Scan to Fax Job...
Page 267: Storing Copy Operations (Job Programs)
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose A4 (8-1/2"...
Page 268: Storing (Editing/Deleting) A Job Program
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Press the [#/P] key ( LOGOUT Touch the [Store/Delete] tab. Exit Job Programs Press program number. Recall Store/Delete Touch a numeric key.
Page 269 COPIER Select the copy settings that you wish to To store, make selections and press Cancel [OK], to delete, press [Cancel]. store in the job program and touch the Colour Mode Special Modes [OK] key. Full Colour 2-Sided Copy Plain To assign a name to the program, touch the [Program Name] Output Exposure...
Page 270 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE ..3-3 CONVENIENT PRINTING FUNCTIONS PRINTING FROM WINDOWS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS .
Page 271 PRINTER PRINT FUNCTIONS FOR SPECIAL CHECKING THE PRINT STATUS PURPOSES ......3-49 JOB STATUS SCREEN .
Page 272: Printer Function Of The Machine
PRINTER PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full colour printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Remarks...
Page 273: Printing From Windows
PRINTER PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. If you are using windows 7, click the button.
Page 274 PRINTER Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • Make sure the paper size is the same as the paper size set in the software application. •...
Page 275: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 276: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 277: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 278: Start Printing
PRINTER Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password.
Page 279 PRINTER • When user authentication is enabled in the system settings (administrator), printing is possible without entering user information if black and white printing is set in the printer driver. For black and white print settings, see "BLACK AND WHITE PRINTING"...
Page 280: Viewing Printer Driver Help
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.
Page 281: Saving Frequently Used Print Settings
PRINTER SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 282 PRINTER Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. Click the [OK] button. Start printing. • Up to 30 sets of user settings can be saved. •...
Page 283: Using Saved Settings
PRINTER USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 284: Changing The Printer Driver Default Settings
PRINTER CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
Page 285 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-16 Contents...
Page 286: Printing From A Macintosh
PRINTER PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X. SELECTING PAPER SETTINGS Select paper settings in the printer driver before selecting the print command. Select [Page Setup] from the [File] menu of TextEdit.
Page 287: Printing
PRINTER PRINTING Select [Print] from the [File] menu of TextEdit. The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select print settings.
Page 288 PRINTER Click the [Print] button. Printing begins. 3-19 Contents...
Page 289: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains the [Paper Feed] settings in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 290: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 291: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 292 PRINTER Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number".
Page 293: Frequently Used Functions
PRINTER FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING THE COLOUR MODE • PRINTING MULTIPLE PAGES ON ONE PAGE (page • TWO-SIDED PRINTING (page 3-27) 3-30) • FITTING THE PRINT IMAGE TO THE PAPER (page • STAPLING OUTPUT (page 3-32) 3-29) The explanations assume that the paper size and other basic settings have already been selected.
Page 294: Black And White Printing
PRINTER BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab.
Page 295: Selecting A Print Mode Setting
PRINTER SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following three items: Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of colour photos and text is high.
Page 296: Two-Sided Printing
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Orientation Print results Windows Macintosh Windows...
Page 297 PRINTER Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. 3-28 Contents...
Page 298: Fitting The Print Image To The Paper
PRINTER FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A5 or invoice size document to A4 or letter size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 299: Printing Multiple Pages On One Page
PRINTER PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 300 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) Macintosh (1) Select [Layout].
Page 301: Stapling Output
PRINTER STAPLING OUTPUT The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions can be selected to obtain the following stapling results.
Page 302 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function.
Page 303: Convenient Printing Functions
PRINTER CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING • FUNCTIONS THAT COMBINE TEXT AND IMAGES PAMPHLETS AND POSTERS (page 3-46) • FUNCTIONS TO ADJUST THE SIZE AND • PRINT FUNCTIONS FOR SPECIAL PURPOSES ORIENTATION OF THE IMAGE (page 3-38) (page 3-49)
Page 304 PRINTER Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. 3-35 Contents...
Page 305: Increasing The Margin (Margin Shift)
PRINTER INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text.
Page 306: Creating A Large Poster (Poster Printing)
PRINTER CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 307: Functions To Adjust The Size And Orientation Of The Image
PRINTER FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch ABCD holes).
Page 308: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
PRINTER ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 309: Adjusting Line Widths When Printing (Line Width Settings)
PRINTER ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data;...
Page 310: Reversing The Image (Mirror Image)
PRINTER REVERSING THE IMAGE (Mirror Image) (This function is only available in Windows.) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) (1) Click the [Advanced] tab.
Page 311: Colour Mode Adjustment Function
PRINTER COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Colour Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (1) Click the [Color] tab.
Page 312: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a colour image in greyscale, colour text ABCD ABCD and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale.
Page 313: Selecting Colour Settings To Match The Image Type (Advanced Colour)
PRINTER SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) Preset colour settings are available in the machine's printer driver for various uses. These enable printing using the most suitable colour settings for the colour image type. Advanced colour settings can also be configured to match the objective of the colour image, such as colour management settings and the screening setting for adjustment of colour tone expression.
Page 314 PRINTER Macintosh (1) Select [Color]. (2) Select colour print settings. To use the Mac OS Color Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. (3) Select the colour image type. An image type to match the data to be printed can be selected from the pull-down menu.
Page 315: Functions That Combine Text And Images
PRINTER FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, colour, density, angle, and print position of the watermark text can be adjusted.
Page 316: Printing An Image Over The Print Data (Image Stamp)
PRINTER PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 317: Creating Overlays For Print Data (Overlays)
PRINTER CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created XXXX XXXX overlay. By creating table rulings or a decorative frame in an application different from that of the text file and 1 100 1 100 XXXX...
Page 318: Print Functions For Special Purposes
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 319 PRINTER Macintosh (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page. 3-50 Contents...
Page 320: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
PRINTER ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 321: Printing A Carbon Copy (Carbon Copy)
PRINTER PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and coloured paper is loaded in tray 2, a print result similar to a carbon copy...
Page 322: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
PRINTER TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of Example: the paper. When pages 4 and 8 are specified as page settings. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of the paper even if would normally be...
Page 323: Convenient Printer Functions
PRINTER CONVENIENT PRINTER FUNCTIONS SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 324: Automatically Print All Stored Data
PRINTER Macintosh (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number). (3) Select document filing settings.
Page 325: Printing Without The Printer Driver
PRINTER PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 326: Directly Printing A File On An Ftp Server
PRINTER DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Start Guide.
Page 327: Directly Printing A File In Usb Memory
PRINTER Print the selected file. Cancel Print File-01.tiff (1) Select print conditions. If you selected a file (PCL, PS, or XPS) in step 3 that Paper Select Number of Prints includes print settings, the settings will be applied. Auto B/W Print (1 999) (2) Touch the [Print] key.
Page 328: Print The Selected File
PRINTER Touch the key of the file that you wish to USB Memory print. File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be Folder01 printed. File-02.tiff • The icon is displayed to the left of keys of folders in the File-03.tiff USB memory.
Page 329: Directly Printing A File In Anetwork Folder
PRINTER DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. Access the network.
Page 330 PRINTER Access the network folder. Select workgroup. Search (1) Touch the key of the workgroup that you Workgroup wish to access. Workgrourp Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 (2) Touch the key of the server or computer Select server.
Page 331 PRINTER Touch the key of the file that you wish to \\Server 1\User 1 print. File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be Folder01 printed. File-02.tiff • The icon is displayed to the left of keys of folders in the File-03.tiff network folder.
Page 332: Directly Printing From A Computer
PRINTER DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver.
Page 333: E-Mail Print
PRINTER E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 334: Checking The Print Status
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 335: Spool Screen/Job Queue Screen/Completed Job Screen
PRINTER SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 336 PRINTER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Computer01 002/000 Waiting Indicates the number (position) of the job in the job Status queue. Shows the job status. When the job currently being printed is finished, the job Message Status...
Page 337: Printing An Encrypted Pdf File
PRINTER PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing.
Page 338: Giving A Print Job Priority/Cancelling A Print Job
PRINTER GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key.
Page 339: Cancelling A Print Job
PRINTER CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. Press the [JOB STATUS] key. JOB STATUS Cancel the job. (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax...
Page 340: Changing To Another Paper Size And Printing When Paper Runs Out
PRINTER CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 341: Appendix
PRINTER APPENDIX PRINTER DRIVER SPECIFICATION LIST Macintosh Function PCL6 Windows PPD Frequently used Copies 1-999 1-999 1-999 1-999 functions Orientation N-Up Number of 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9,16 2,4,6,9,16 pages Order Selectable Selectable Selectable Selectable Border On/Off On/Off Selectable 2-Sided Print Fit To Page Binding Edge Selectable Selectable...
Page 342 PRINTER Macintosh Function PCL6 Windows PPD Functions to Watermark combine text and Image Stamp images Overlay Image Quality Print Mode Normal/ Normal/ Normal/ Normal/ High Quality/ High Quality/ High Quality/ High Quality/ Fine Fine Fine Fine Graphics Mode Selection Toner Save* Font Resident font 80 fonts...
Page 343: Printer Specifications
PRINTER PRINTER SPECIFICATIONS Type Built-in 31 pages/min (When printing same document continuously on A4 (8-1/2"x11") plain paper in Continuous printing speed non-offset mode, excluding processing time.) Printing resolution 600x600 dpi / 1200x1200 dpi Printer driver type PCL6, PostScript 3 compatible* , XPS* Supported protocols TCP/IP, IPX/SPX, NetBEUI, EtherTalk*...
Page 344 CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. BASIC TRANSMISSION METHODS BEFORE USING THE MACHINE AS A FAX TRANSMISSION METHODS ....4-26 PREPARATIONS FOR FAX .
Page 345 FACSIMILE SENDING A FAX WHEN ANOTHER FAX RECEPTION MACHINE POLLS YOUR MACHINE (Polling Memory) ....... . . 4-88 RECEIVING FAXES .
Page 346 FACSIMILE USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) ..4-109 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) ....4-110 •...
Page 347: Before Using The Machine As Afax
FACSIMILE BEFORE USING THE MACHINE AS A This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord "LINE"...
Page 348: Setting The Telephone Line Type
FACSIMILE SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialling will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using.
Page 349: Checking The Date And Time
FACSIMILE CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
Page 350: Base Screen Of Fax Mode
FACSIMILE BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab. DOCUMENT COPY IMAGE SEND...
Page 351 FACSIMILE BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. DOCUMENT COPY IMAGE SEND FILING Ready to send. (10) Speaker Resend Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Send: Auto...
Page 352 FACSIMILE (14) (15) This shows the currently selected fax reception mode and the amount of free memory remaining. When "Hold Setting for Received Data Print" or ☞ "Received Data Image Check Setting" is enabled in the RECEIVING FAXES (page 4-55) system settings (administrator), this will appear when a fax is received.
Page 353 FACSIMILE [R] key When the machine is connected to a PBX, the "PBX Setting" can be enabled to automatically connect to the outside line each time you dial normally. When the PBX setting is enabled, the [R] key appears in the base screen. To dial a number inside your PBX, touch the [R] key before dialling to temporarily cancel the "PBX Setting".
Page 354: Address Book Screen
FACSIMILE ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (10) CCC CCC 0123456789 Condition (11) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH...
Page 355: Changing The Display Of One-Touch Keys In The Address Book Screen
FACSIMILE When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-18) •...
Page 356 FACSIMILE Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 357: Fax Transmission Sequence
FACSIMILE FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number •...
Page 358 FACSIMILE Select image settings Select settings for the original to be faxed. Scan Internet Fax USB Mem. Scan PC Scan • [Original] key: Use this key to select the original size, the Address Book Original Auto original send size, and 2-sided original Scan: Send: scanning.
Page 359: Begin Transmission
FACSIMILE Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key. (2) When scanning is finished, replace the original with the next original.
Page 360: Entering Destinations
FACSIMILE ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys.
Page 361: Retrieving A Fax Number From The Address Book
FACSIMILE RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key.
Page 362: Retrieving A Stored Destination
FACSIMILE RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Auto Scan: Send: Direct TX Exposure Auto Sub Address...
Page 363: Checking And Deleting Entered Destinations
FACSIMILE CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD...
Page 364: Using A Search Number To Retrievea Destination
FACSIMILE USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 365: Retrieving A Destination From Aglobal Address Book
FACSIMILE RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If a LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Open the global address search screen. (1) Touch the [Address Book] key in the base Condition screen.
Page 366 FACSIMILE Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search letters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA 0123456789 message and touch the [Search Again] key to search Search Again...
Page 367: Using The Resend Function
FACSIMILE USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send. Speaker Resend Scan...
Page 368: Chain Dialling
FACSIMILE CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 369: Basic Transmission Methods
FACSIMILE BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder.
Page 370 FACSIMILE To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-33) Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 371: Placement Orientation Of The Original
FACSIMILE PLACEMENT ORIENTATION OF THE ORIGINAL An A5 (5-1/2" x 8-1/2") or B5 size original in landscape orientation will be rotated 90 degrees and transmitted as an A5 (5-1/2" x 8-1/2") or B5 image in portrait orientation. Transmission A5 (5-1/2" x 8-1/2") Rotated to A5 (5-1/2"...
Page 372: Fax Destination Confirmation Mode
FACSIMILE FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [BLACK & WHITE START] key is pressed to begin fax transmission.
Page 373: Using The Automatic Document Feeder For Transmission
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Place the originals face up in the document feeder tray with the edges Indicator aligned evenly. line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 374: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the document feeder tray with the edges Indicator aligned evenly. line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 375 FACSIMILE • The following functions cannot be used with direct transmission: Program, Timer Transmission, Card Shot, Job Build, Polling Memory, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...
Page 376: Using The Document Glass For Transmission
FACSIMILE USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Page 377 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Touch the [Read-End] key.
Page 378: Using The Document Glass To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Page 379 FACSIMILE Touch the [Direct TX] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Auto Scan: Send: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% Press the [BLACK & WHITE START] key. Transmission begins.
Page 380: Transmission Using The Speaker
FACSIMILE TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original.
Page 381: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
FACSIMILE SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
Page 382 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base CCC CCC Pause Next Address 0123456789 screen. Condition For the [Address Book] key, see "BASE SCREEN OF Settings AAA AAA BBB BBB MODE" (page 4-8). Address Review CCC CCC DDD DDD...
Page 383 FACSIMILE Check the destinations and then touch Address Review the [OK] key. CCC CCC KKK KKK LLL LLL MMM MMM NNN NNN OOO OOO PPP PPP QQQ QQQ RRR RRR SSS SSS UUU UUU TTT TTT To cancel a specified destination... Touch the key of the destination that you wish to cancel.
Page 384 FACSIMILE Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Press the [JOB STATUS] key. JOB STATUS Touch the [Complete] key.
Page 385 FACSIMILE Resend to unsuccessful destinations. Detail Broadcast0001 (1) Touch the [Failed] tab. Retry Address Start Time Status (2) Touch the [Retry] key. DDD DDD 10:01 04/01 NG00000 10:10 04/01 NG00000 EEE EEE File Failed All Destinations (1) (2) • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used.
Page 386: Sending A Fax Directly From Acomputer (Pc-Fax)
FACSIMILE SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
Page 387: Image Settings
FACSIMILE IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...
Page 388: Automatically Scanning Both Sides Of An Original (2-Sided Original)
FACSIMILE AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Front and back are sent as two pages Touch the [Original] key. ☞ IMAGE SETTINGS (page 4-44) Specify the binding style of the 2-sided Fax/Original...
Page 389: Specifying The Scan Size And Send Size
FACSIMILE SPECIFYING THE SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. Scan Internet Fax USB Mem.
Page 390 FACSIMILE Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 391 FACSIMILE Touch the [OK] key. Fax/Original Scan Size 100% Send Size Auto Image Orientation 2-Sided 2-Sided Tablet Booklet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. 4-48 Contents...
Page 392 FACSIMILE Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. Touch the [Original] key. The original size set in the system settings appears to the right of the [Original] key. ☞...
Page 393 FACSIMILE Enter the scan size. (1), (2) (1) Enter the X (horizontal) dimension of the Fax/Original original. Size Input Cancel Touch the X (width) numeric value display key to open a number entry screen. Enter the width of the original with (25 356) the numeric keys, and touch the [OK] key in the number (25 216)
Page 394 FACSIMILE Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 395 FACSIMILE Specify the orientation in which the original is placed. Fax/Original (1) Touch the appropriate [Image Orientation] Scan Size 141% Send Size key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction. Image Orientation (2) Touch the [OK] key.
Page 396: Changing The Exposure
FACSIMILE CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer the following tables to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Select this setting when the original consists of dark text.
Page 397: Changing The Resolution
FACSIMILE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer the following tables to select appropriate settings. Resolution settings Resolution When to select...
Page 398: Fax Reception
FACSIMILE FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Scan Internet Fax USB Mem.
Page 399: Receiving A Fax
FACSIMILE RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. The machine rings and fax reception begins automatically. Beep A beep sounds when reception ends. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep.
Page 400: Receiving A Fax Manually
FACSIMILE RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. Telephone mode. Speaker Resend Scan Internet Fax...
Page 401: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
FACSIMILE PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 402: Checking The Image Before Printing
FACSIMILE CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 403: Image Check Screen
FACSIMILE IMAGE CHECK SCREEN This section explains the image check screen. Image Check Back 0123456789 04/04/2013 10:28 1 / 3 Display Rotation Print 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 404: Forwarding Received Faxes
FACSIMILE FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 405: Forwarding Received Faxes To Anetwork Address
FACSIMILE FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Forwarding Received fax...
Page 406 FACSIMILE Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Sender addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 407 FACSIMILE Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded.
Page 408: Special Modes
FACSIMILE SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the two screens.
Page 409 FACSIMILE [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Fax/Special Modes Erase Cancel Edge Edge Erase (0~20) Side Erase (A) Enter the selected special mode setting and return to the base screen. (B) Enter the selected special mode setting and return to the special modes menu screen.
Page 410: Storing Fax Operations (Program)
FACSIMILE STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2"...
Page 411 FACSIMILE Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. When the original is a different size than the size setting, set the original size. ☞...
Page 412: Erasing Peripheral Shadows On The Image (Erase)
FACSIMILE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Not using the erase Using the erase...
Page 413 FACSIMILE Select the erase settings. (1) Touch the desired erase mode. Fax/Special Modes Select one of the 2 erase modes. Cancel Erase Touch the [Side Erase] key to open the following screen. Erase Edge Edge Erase Side Erase Cancel (0~20) Erase position for Original Side 2 Side Erase...
Page 414: Sending A Fax At A Specified Time
FACSIMILE SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 415 FACSIMILE Set the time with the keys. (1) Specify the day. Fax/Special Modes Timer Cancel If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. Day of the Week Time (2) Specify the time (hour, minute) Select the time in 24-hour format.
Page 416: Sending Both Sides Of A Card As Asingle Page (Card Shot)
FACSIMILE SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transmission Front...
Page 417 FACSIMILE Specify the original size. (1) Enter the original size. Fax/Special Modes • Touch the X (width) numeric value display key and Cancel Card Shot enter the width. • Touch the Y (height) numeric value display key and (25~210) Fit to enter the height.
Page 418 FACSIMILE Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End If you will continue scanning additional cards, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. •...
Page 419: Sending A Large Number Of Pages (Job Build)
FACSIMILE SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
Page 420 FACSIMILE Press the [BLACK & WHITE START] key to scan the first set. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. To cancel scanning...
Page 421: Faxing Thin Originals (Slow Scan Mode)
FACSIMILE FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Adjust the document guides slowly.
Page 422 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.
Page 423: Sending Business Cards (Business Card Scan)
FACSIMILE SENDING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER"...
Page 424: Changing The Print Settings For The Transaction Report
FACSIMILE CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 425 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 426: Adding Your Sender Information To Faxes (Own Number Sending)
FACSIMILE ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed 04/APR/2013/Thu 3:00 PM AAAAA FAX No.
Page 427: Temporarily Changing The Sender Information (Own Name Select)
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Own Name Select] key. ☞...
Page 428: Calling A Fax Machine And Initiating Reception (Polling)
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission.
Page 429 FACSIMILE Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.).
Page 430: Initiating Polling Reception Manually
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 431: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
Page 432: Scanning A Document Into Polling Memory
FACSIMILE SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size.
Page 433 FACSIMILE Select image settings and special Memory Box - Data Store modes. Memory Box Original Auto Scan: Send: List Exposure Auto Resolution Standard Special Modes Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling and document filing cannot be selected. •...
Page 434: Checking The Document In The Public Box
FACSIMILE CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 435: Deleting A Document From The Public Box
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 436: Performing F-Code Communication
FACSIMILE PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, and distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 437: Creating Memory Boxes In The Machine For F-Code Communication
FACSIMILE CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.
Page 438: Confidential Communication Using F-Codes
FACSIMILE CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 439: F-Code Confidential Transmission
FACSIMILE F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size.
Page 440: Checking Faxes Received By F-Code Confidential Reception
FACSIMILE CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. The machine rings and the fax is received.
Page 441: Numeric Keys
FACSIMILE Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " ". Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen.
Page 442: Polling Reception Using F-Codes
FACSIMILE POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 443 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base Condition screen. Settings AAA AAA BBB BBB For the [Address Book] key, see "BASE SCREEN OF Address Review CCC CCC DDD DDD MODE" (page 4-8). Address Entry EEE EEE FFF FFF...
Page 444: Polling Memory Transmission Using F-Codes
FACSIMILE POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 445 FACSIMILE Touch the [Data Store] key. Memory Box Exit Confidential Polling Memory Reception Data Store Print Data Data Check Delete Data Touch the key of the F-code memory Back Memory Box - Data Store polling box. Public Box Box 1 Box 2 Box 3 Box 4...
Page 446 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 447: Checking The Document In The F-Code Memory Polling Box
FACSIMILE CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key.
Page 448: Deleting A Document Stored For F-Code Polling Transmission
FACSIMILE DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.
Page 449: Relay Request Transmission Using F-Codes
FACSIMILE RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 450 FACSIMILE Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ (page SPECIFYING THE SCAN SIZE AND SEND SIZE 4-46 Enter the destination fax number.
Page 451: Relay Broadcast Transmission Using F-Codes
FACSIMILE RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.
Page 452: Using An Extension Phone
FACSIMILE USING AN EXTENSION PHONE This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
Page 453: Receiving A Fax After Answeringa Call On The Extension Phone (Remote Reception)
FACSIMILE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone.
Page 454: Checking The Status Of Fax Jobs
FACSIMILE CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 455: Job Queue Screen And Completed Job Screen
FACSIMILE JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 456 FACSIMILE Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 10:22 04/01 000/004 Waiting Indicates the number (position) of the job in the job Time reserved / Time started queue.
Page 457 FACSIMILE • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed or deleted in the check image screen. "Forward OK" The received fax has been forwarded.
Page 458: Operation When A Job In The Job Queue Is Completed
FACSIMILE OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 459: Checking A Reserved Job Or The Job In Progress
FACSIMILE CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). Detail Broadcast0001 Progress:...
Page 460: Checking Completed Jobs
FACSIMILE CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
Page 461: Cancelling A Fax In Progress Or Areserved Fax
FACSIMILE CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS Select the fax job that you wish to Print Job Scan to Fax Job...
Page 462: Giving Priority To A Reserved Fax
FACSIMILE GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 463: Checking The Activity Log (Image Sending Activity Report)
FACSIMILE CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 464: Information Appearing In The Result Column
FACSIMILE INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message Explanation...
Page 465: Facsimile Specifications
FACSIMILE FACSIMILE SPECIFICATIONS Model MX-FXX3 Applicable telephone line Public switched telephone network, PBX Scanning resolution 8 x 3.85 lines/mm (Standard), 8 x 7.7 lines/mm (Fine, Fine-Halftone), 8 x 15.4 lines/mm (Super Fine, Super Fine - Halftone), 16 x 15.4 lines/mm (Ultra Fine, Ultra Fine - Halftone) (supports ITU-T standards) Transmission speed...
Page 466 CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. TRANSMITTING AN IMAGE BEFORE USING THE MACHINE AS A NETWORK SCANNER SENDING AN IMAGE IN SCAN MODE ..5-25 •...
Page 467 SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS SPECIAL MODES RECEIVING AN INTERNET FAX ....5-94 SPECIAL MODES ......5-65 •...
Page 468: Before Using The Machine As Anetwork Scanner
SCANNER/INTERNET FAX BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 469: Usb Memory Scan
SCANNER/INTERNET FAX USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-32) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. ☞...
Page 470: Preparations For Use As A Network Scanner
SCANNER/INTERNET FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off".
Page 471: Settings Required In The Web Pages
SCANNER/INTERNET FAX SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such as SMTP and DNS server settings, and sender addresses must be configured in the Web pages. •...
Page 472: Storing A Destination For Scan To Desktop
SCANNER/INTERNET FAX STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 473: Before Sending To A Direct Smtp Address
SCANNER/INTERNET FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 474: Base Screen
SCANNER/INTERNET FAX BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.
Page 475 SCANNER/INTERNET FAX Customized keys (12) [Special Modes] key The keys that appear here can be changed to show the Touch this key to use a special mode. ☞ settings or functions that you prefer. SPECIAL MODES (page 5-65) ☞ Customizing displayed keys (page 5-11) (13) [File Name] key Touch this key to enter a file name when storing a file to...
Page 476 SCANNER/INTERNET FAX Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.
Page 477: Address Book Screen
SCANNER/INTERNET FAX ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (10) AAA AAA [email protected] Condition (11) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ...
Page 478: Changing The Display Of One-Touch Keys In The Address Book Screen
SCANNER/INTERNET FAX • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-17) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 479 SCANNER/INTERNET FAX Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 480: Scan Send Sequence
SCANNER/INTERNET FAX SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Page 481 SCANNER/INTERNET FAX Special mode settings Special modes can be selected. ☞ Scan Internet Fax USB Mem. Scan PC Scan SPECIAL MODES (page 5-65) Address Book Original Scan: Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format File Colour Mode...
Page 482: Entering Destinations
SCANNER/INTERNET FAX ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 483: Retrieving A Destination
SCANNER/INTERNET FAX RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review...
Page 484: Checking And Deleting The Selected Destinations
SCANNER/INTERNET FAX CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA...
Page 485: Using A Search Number To Retrievea Destination
SCANNER/INTERNET FAX USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 486: Entering An Address Manually
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. Display the address input screen. (1) Touch the tab of the mode that you wish to Scan Internet Fax USB Mem. Scan PC Scan use.
Page 487: Retrieving A Destination From Aglobal Address Book
SCANNER/INTERNET FAX RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When a LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Open the global address search screen.
Page 488 SCANNER/INTERNET FAX Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search characters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA [email protected] message and touch the [Search Again] key to search Search Again...
Page 489: Using The Resend Function
SCANNER/INTERNET FAX USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send.
Page 490: Transmitting An Image
SCANNER/INTERNET FAX TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 491: Specify The Destination
SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB For the [Address Book] key, see "BASE SCREEN" (page Address Review CCC CCC DDD DDD 5-9). Address Entry EEE EEE FFF FFF Global (2) Touch the one-touch key of the desired...
Page 492 SCANNER/INTERNET FAX Check the original scan size and placement orientation. Scan/Original To make sure that the original is scanned in the correct orientation (the orientation in which the top edge of the original Scan Size 100% Send Size appears at the top of the display), check the size and Auto orientation of the original placed in step 1.
Page 493 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start]. Open the automatic document feeder and remove the original. When finished, press [Read-End]. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 494: Changing The Subject, File Name, Reply-To, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 495 SCANNER/INTERNET FAX To change the file name, touch the [File Send Settings Name] key. Subject Sub: Schedule coordination meeting • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or File Name Scan to Network Folder destination, go to step 9.
Page 496 SCANNER/INTERNET FAX To change the body text, touch the Send Settings [Body Text] key. Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc Enter the body text and touch the [OK] Clear All Body Entry key.
Page 497: Sending An Image In Usb Memory Mode
SCANNER/INTERNET FAX SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. •...
Page 498 SCANNER/INTERNET FAX Switch to USB memory mode and display the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the [USB Mem. Scan] tab Original Scan: Send: Auto If the [USB Mem. Scan] tab does not appear, touch the File Name Exposure Auto...
Page 499 SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7.
Page 500 SCANNER/INTERNET FAX When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.
Page 501: Entering A File Name
SCANNER/INTERNET FAX ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "ENTERING TEXT"...
Page 502: Sending A Fax In Internet Fax Mode
SCANNER/INTERNET FAX SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 503 SCANNER/INTERNET FAX Switch to Internet fax mode and display (1) (2) the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the [Internet Fax] tab. Address Book Original Scan: Send: Auto Address Entry Exposure Auto (2) Touch the [Original] key. Send Settings Resolution 200X100dpi...
Page 504 SCANNER/INTERNET FAX If the original was placed on the document glass, replace it with the next original and press the [BLACK & WHITE START] key. Repeat until all originals have been scanned. Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed.
Page 505: Changing The Subject, File Name, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
Page 506 SCANNER/INTERNET FAX To change the file name, touch the [File Send Settings Name] key. Subject Sub: Schedule coordination meeting The file name is entered in the same way as the subject. File Name Body Text To change the body text, touch the Send Settings [Body Text] key.
Page 507 SCANNER/INTERNET FAX Touch the [OK] key. Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Page 508: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those...
Page 509 SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base Condition screen. Settings BBB BBB AAA AAA For the [Address Book] key, see "BASE SCREEN" (page Address Review CCC CCC DDD DDD 5-9). Address Entry EEE EEE FFF FFF Global (2) Touch the one-touch key of the desired...
Page 510 SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 511: Broadcast Transmissions That Include Internet Fax Destinations
SCANNER/INTERNET FAX BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 512 SCANNER/INTERNET FAX Display details on the broadcast transmission. Print Job Internet Fax Scan to Fax Job (1) Touch the key of the completed broadcast Address Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 Job Queue transmission. 10:05 04/01 001/001 Send OK Complete Broadcast0002 Broadcast0003...
Page 513: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SCANNER/INTERNET FAX SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 514: Image Settings
SCANNER/INTERNET FAX IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...
Page 515: Automatically Scanning Both Sides Of An Original (2-Sided Original)
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use.
Page 516: Specifying The Original Scan Size And Send Size
SCANNER/INTERNET FAX SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. Scan Internet Fax USB Mem.
Page 517 SCANNER/INTERNET FAX Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 518 SCANNER/INTERNET FAX Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key.
Page 519 SCANNER/INTERNET FAX Enter the scan size (original size). (1), (2) (1) Enter the X (horizontal) dimension of the Scan/Original original. Size Input Cancel Touch the X (width) numeric value display key to open a number entry screen. Enter the width of the original with (50 356) the numeric keys, and touch the [OK] key in the number (50 216)
Page 520: Specifying The Send Size Of The Image
SCANNER/INTERNET FAX Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 521 SCANNER/INTERNET FAX Specify the orientation in which the original is placed. Scan/Original (1) Touch the appropriate [Image Orientation] Scan Size 141% Send Size key. If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. Image Orientation (2) Touch the [OK] key.
Page 522: Changing The Exposure And Original Image Type
SCANNER/INTERNET FAX CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer to the following tables to select appropriate settings. How to select the exposure Exposure When to select Auto...
Page 523 SCANNER/INTERNET FAX Select the exposure and original image type. Scan mode, USB memory mode, Data entry mode (1) Select the original image type. Touch the original image type key that matches the Scan/Exposure original image type. Auto (2) Adjust the exposure with the keys.
Page 524: Changing The Resolution
SCANNER/INTERNET FAX CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 5-49) Select the resolution.
Page 525: How To Select The Resolution
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 526 SCANNER/INTERNET FAX Set the format. ● Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. Scan/File Format File Type Compression Mode TIFF None Encrypt PDF MH (G3) Programmed MMR (G4) Colour/Grey (1-99) Specified Pages per File ●...
Page 527 SCANNER/INTERNET FAX To change the number of pages per file, enter the number of pages and exit the Scan/File Format format settings. File Type Compression Ratio (1) Touch the [Specified Pages per File] TIFF checkbox so that a checkmark appears. Encrypt PDF Medium Programmed...
Page 528: Changing The Format (Internet Fax Mode)
SCANNER/INTERNET FAX Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen.
Page 529: Changing The Colour Mode
SCANNER/INTERNET FAX CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode. Start key Mode Scanning method...
Page 530: Special Modes
SCANNER/INTERNET FAX SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears. ☞...
Page 531: Internet Fax Mode
SCANNER/INTERNET FAX Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-65). Internet Fax/Special Modes Program Erase Timer...
Page 532: Storing Scan Operations (Programs)
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Smudges on the edges of the documents are erased before transmission When a job program is not stored...
Page 533 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 5-65) Retrieve the stored program. (1) Touch the desired program key. Program (2) Touch the [OK] key. Program 1 Program 2 Program 3 Program 4...
Page 534: Erasing Peripheral Shadows On The Image (Erase)
SCANNER/INTERNET FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Not using the erase Using the erase...
Page 535 SCANNER/INTERNET FAX Select the erase settings. (1) Touch the desired erase mode. Scan/Special Modes Select one of the 2 erase modes. Cancel Erase Touch the [Side Erase] key to open the following screen. Erase Edge Edge Erase Side Erase Cancel (0~20) Erase position for Original Side 2...
Page 536: Sending An Image At A Specified Time (Timer Transmission)
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to At 20:00, the transmission take place at 20:00 begins automatically...
Page 537 SCANNER/INTERNET FAX Set the time with the keys. (1) Specify the day. Scan/Special Modes If you do not wish to specify a day, select [---]. In this Cancel Timer case, transmission will begin when the time specified in (2) arrives. Time Day of the Week (2) Specify the time (hour, minute)
Page 538: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNER/INTERNET FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Transmission Front...
Page 539 SCANNER/INTERNET FAX Specify the original size. (1) Enter the original size. Scan/Special Modes • Touch the X (width) numeric value display key and Cancel Card Shot enter the width. • Touch the Y (height) numeric value display key and (25~210) Fit to enter the height.
Page 540 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End If you will continue scanning additional cards, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting"...
Page 541: Scanning Many Originals At Once (Job Build)
SCANNER/INTERNET FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 542 SCANNER/INTERNET FAX Select job build mode. (1) Touch the [Job Build] key so that it is Scan/Special Modes highlighted. Program Erase Timer (2) Touch the [OK] key. Slow Scan Card Shot Build Mode Business Quick File File Card Scan Suppress Background Press the [COLOUR START] key or the [BLACK &...
Page 543: Scanning Thin Originals
SCANNER/INTERNET FAX SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray.
Page 544 SCANNER/INTERNET FAX Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is Scan/Special Modes highlighted. Program Erase Timer (2) Touch the [OK] key. Slow Scan Card Shot Build Mode Business Quick File File Card Scan Suppress Background Press the [COLOUR START] key or the [BLACK &...
Page 545: Scanning Business Cards (Business Card Scan)
SCANNER/INTERNET FAX SCANNING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER"...
Page 546: Whitening Faint Colours In The Image (Suppress Background)
SCANNER/INTERNET FAX WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. •...
Page 547 SCANNER/INTERNET FAX Select the suppress background setting. (1) Adjust the background suppression level. Scan/Special Modes Touch the [+] key to suppress only faint background. Cancel Suppress Background Touch the [-] key to suppress faint to dark background. Light areas of the original may be suppressed as background. (2) Touch the [OK] key.
Page 548: Changing The Print Settings For The Transaction Report (Transaction Report)
SCANNER/INTERNET FAX CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 549 SCANNER/INTERNET FAX Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 550: Checking The Status Of Transmission/Reception Jobs
SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 551: Job Queue Screen And Completed Job Screen
SCANNER/INTERNET FAX JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 552 SCANNER/INTERNET FAX Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA 10:22 04/01 000/004 Waiting (1) (2) Displays the number (position) of the job in the job queue.
Page 553 SCANNER/INTERNET FAX • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" A received Internet fax has been printed or deleted in the check image screen. "Forward OK"...
Page 554: Operation When A Job In The Job Queue Is Completed
SCANNER/INTERNET FAX OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 555: Checking Completed Jobs
SCANNER/INTERNET FAX CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.
Page 556: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
SCANNER/INTERNET FAX STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS Select the job that you wish to stop. (1) Touch the mode tab of the job to be Print Job Internet Fax...
Page 557: Giving Priority To A Scan Transmission Job
SCANNER/INTERNET FAX GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 558: Checking The Internet Fax Activity
SCANNER/INTERNET FAX CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 559: Internet Fax Reception Functions
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 560: Manually Receiving Internet Faxes
SCANNER/INTERNET FAX MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. Scan Internet Fax USB Mem.
Page 561: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
SCANNER/INTERNET FAX PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.
Page 562: Checking The Image Before Printing
SCANNER/INTERNET FAX CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 563: Image Check Screen
SCANNER/INTERNET FAX IMAGE CHECK SCREEN This section explains the image check screen. Back Image Check AAA AAA 04/04/2013 10:28 1 / 3 Display Rotation Print 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 564: Forwarding Received Internet Faxes To A Network Address (Inbound Routing Settings)
SCANNER/INTERNET FAX FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
Page 565 SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 566 SCANNER/INTERNET FAX Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded.
Page 567: Scanning From A Computer
SCANNER/INTERNET FAX SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 568 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 569: Preview The Image
SCANNER/INTERNET FAX Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
Page 570: Select Scanning Settings While Viewing The Image
SCANNER/INTERNET FAX Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
Page 571: At The Machine
SCANNER/INTERNET FAX [At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress. Finish PC scan mode? 5-106 Contents...
Page 572: Metadata Delivery
SCANNER/INTERNET FAX METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 573: Preparations For Metadata
SCANNER/INTERNET FAX PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 574: Transmitting Metadata
SCANNER/INTERNET FAX TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. Scan Internet Fax Data Entry (1) Touch the [Data Entry] tab. Address Book Original Scan:...
Page 575 SCANNER/INTERNET FAX Enter the selected metadata item. (1) Touch the key of the value that you wish to Data Entry enter. Cancel User ID • When the entry values of the metadata item are in the Direct Entry form of selections, the selections are shown as keys. Value 1 Value 2 When a value is editable, you can touch the [Direct...
Page 576: Metadata Fields
SCANNER/INTERNET FAX METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. •...
Page 577: Network Scanner / Internet Fax*1
SCANNER/INTERNET FAX NETWORK SCANNER / INTERNET FAX* SPECIFICATIONS 100 x 100, 200 x 200, 300 x 300, 400 x 400, 600 x 600 Scanning resolution (dpi) Internet Fax: 200 x 100, 200 x 200, 200 x 400, 400 x 400, 600 x 600 (200 x 100, 200 x 200 when file type is TIFF-S) Halftone can be selected for resolutions other than 200 x 100 dpi.
Page 578: Pull Scan Function (Twain) Specifications
SCANNER/INTERNET FAX PULL SCAN FUNCTION (TWAIN) SPECIFICATIONS Supported protocol TCP/IP (IPv4) Supported client PC Windows XP / Server 2003 / Vista / Server 2008 / 7 operating systems Colour modes Full Colour, Greyscale, Mono Diffusion, Mono 2 gradation 75 dpi, 100 dpi, 150 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi Resolution settings (The resolution can be specified by entering a numerical value from 50 to 9600 dpi.
Page 579 CHAPTER 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive.
Page 580: Overview
DOCUMENT FILING DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
Page 581: Uses Of Document Filing
DOCUMENT FILING USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing Ratio, colour mode, and special mode settings must be reselected.
Page 582: Before Using Document Filing
DOCUMENT FILING BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Folders on the hard drive Main Folder Quick File Folder Custom Folder...
Page 583 DOCUMENT FILING Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full colour...
Page 584: Automatic Deletion Of Files
DOCUMENT FILING Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive.
Page 585: Important Points When Using Document Filing
Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data.
Page 586: Using Document Filing In Each Mode
DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data.
Page 587 DOCUMENT FILING Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Scan to HDD] tab. DOCUMENT COPY IMAGE SEND...
Page 588: Base Screen Of Document Filing
DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear.
Page 589: Saving Files With Document Filing
DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING This section explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File"...
Page 590 DOCUMENT FILING Touch the [OK] key. Scanned data is automatically stored You will return to the base screen of copy mode and the [Quick in the quick file folder. Do not store File] key will be highlighted. confidential data to the folder. To cancel Quick File...
Page 591: Saving A File With "File
DOCUMENT FILING SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
Page 592 DOCUMENT FILING Select copy settings and then press the [COLOUR START] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. •...
Page 593: File Information
DOCUMENT FILING FILE INFORMATION This section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File"" (page 6-13). Specifying a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission.
Page 594 DOCUMENT FILING Assigning a file name A file name can be assigned to the file. Touch the [File Name] key. File Information Cancel A text entry screen will appear. Enter the file name and touch the [OK] key. Confidential A maximum of 30 characters can be entered. Password User Name User Unknown...
Page 595: Storing A File As A Confidential File
DOCUMENT FILING Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. Enable the confidential property. (1) Select the [Confidential] checkbox so that a File Information Cancel checkmark...
Page 596: Saving A Document File Only
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings.
Page 597 DOCUMENT FILING [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. Scan to HDD/Original Scan Size 100% Store Size Auto Original Image Orientation 2-Sided 2-Sided...
Page 598 DOCUMENT FILING [Colour Mode] key Touch the [Colour Mode] key to open the colour mode setting screen for Scan to HDD. Scan to HDD/Colour Mode Colour Mode Full Colour Auto Colour Mode 2 Colour B/W Mode Mono2 Greyscale The following settings can be selected for the scanning colour when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed.
Page 599: Special Modes Screen For Scan To Hdd
DOCUMENT FILING Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-65) in "5. SCANNER / INTERNET FAX". Scan to HDD/Special Modes Erase Card Shot Build...
Page 600: Performing "Scan To Hdd
DOCUMENT FILING PERFORMING "Scan to HDD" Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Placing the original on the document glass Portrait original Align the top edge of the original against the side of the document glass with the scale.
Page 601 DOCUMENT FILING When Scan to HDD is performed without appending file information, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Day-Month-Year_Hour-Minute-Second (Example: HDD_04042013_112030) Stored to: Main Folder When user authentication is used, the user name that was used for login is automatically selected. 6-23 Contents...
Page 602: Using Stored Files
DOCUMENT FILING USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled.
Page 603 DOCUMENT FILING Select the file that you wish to retrieve. • Select the folder in the folder selection screen. File Retrieve Scan to HDD HDD Status Ex Data Access When the folder is selected, the files in the folder will Search Back Main Folder...
Page 604: Folder And File Selection Screens
DOCUMENT FILING FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled When user authentication is enabled Search...
Page 605: File Selection Screen
DOCUMENT FILING FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumbnail screen" format. (To select the format, see "(5) [Switch Display] key"...
Page 606 DOCUMENT FILING [Multi-File Print] key Touch this to select multiple files in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-33) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order".
Page 607: Selecting A File
DOCUMENT FILING SELECTING A FILE This section explains how to select a file to be used. Select the folder that contains the file you wish to use. DOCUMENT COPY IMAGE SEND FILING (1) Touch the [DOCUMENT FILING] key. The folder selection screen will appear. If a different tab File Retrieve Scan to HDD HDD Status...
Page 608: Job Settings Screen
DOCUMENT FILING JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. File Retrieve Scan to HDD HDD Status Ex Data Access Cancel Job Settings Search Back...
Page 609: Printing A Stored File
DOCUMENT FILING PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 610: Print Settings Screen
DOCUMENT FILING PRINT SETTINGS SCREEN Cancel Job Settings / Print file-01 Name 1 F. Colour Paper Select Number of Prints Auto Print and Delete the Data (1 999) Output Print and Save the Data 2-Sided Special Modes B/W Print [Paper Select] key Use this key to set the paper size.
Page 611: Multi-File Printing
DOCUMENT FILING MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Touch the [Multi-File Print] key. Search Back Main Folder To select files of a particular job type, touch the [Switch File Name User Name Date Display] key, select the job type from the screen that appears, file-01 Name 1 04/04/2013...
Page 612: Printing A Selected File
DOCUMENT FILING Printing a selected file. (2) (3) The number of selected files appears in the number of selected Cancel Job Settings / Print files display. Number of Selected Files: 5 If you wish to use the number of copies that was stored with the file, go to step (3).
Page 613: Batch Printing
DOCUMENT FILING Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Touch the [Batch Print] key. Select All Back Multi-File Print...
Page 614 DOCUMENT FILING If a password has been established, Cancel Batch Print touch the [Password] key. User 1/ All Files Enter the password with the numeric keys (5 to 8 digits) and User Name Name 1 touch the [OK] key. Only files that have the same password will Password be selected.
Page 615: Sending A Stored File
DOCUMENT FILING SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file.
Page 616: Send Settings Screen
DOCUMENT FILING SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and "BASE SCREEN" (page 5-9) in "5. SCANNER / INTERNET FAX".
Page 617: Properties Of Stored Files
DOCUMENT FILING PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected.
Page 618 DOCUMENT FILING Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". •...
Page 619: Moving A Stored File
DOCUMENT FILING MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-29) Touch the [Move] key. Cancel Job Settings file-01...
Page 620 DOCUMENT FILING Touch the [Move] key. Cancel Job Settings / Move file-01 Name 1 F. Colour Select the folder the file is moved to. File Name file-01 Move to: User 2 Move A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
Page 621: Deleting A Stored File
DOCUMENT FILING DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-29) Touch the [Delete] key. Cancel Job Settings file-01 Name 1...
Page 622: Checking An Image Of A Stored File
DOCUMENT FILING CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. ☞ SELECTING A FILE (page 6-29) Touch the [Image Check] key. Cancel Job Settings file-01...
Page 623: Image Check Screen
DOCUMENT FILING IMAGE CHECK SCREEN This section explains the image check screen. Image Check Back file-01 Name 1 F. Colour Display Rotation Detail 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 624: Retrieving And Using A File From The Job Status Screen
DOCUMENT FILING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 625: Searching For A Stored File
DOCUMENT FILING SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name.
Page 626 DOCUMENT FILING Using the user name to search (B)(D) There are four ways to select the user name: Cancel User Name (A) Touch the key of the user name. Name 2 The touched user name is highlighted. Name 1 If you accidentally select the wrong user name, touch the Name 3 Name 4 Default User...
Page 627 DOCUMENT FILING Touch the [Start Search] key. Search Cancel Start Search The search results will appear in a screen similar to the following screen. A list of the files that match your search User Name Name 1 criteria will appear. Select the desired file from the list. File or Folder Name file-01 The job settings screen will appear.
Page 628 DOCUMENT FILING Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key. DOCUMENT COPY IMAGE SEND...
Page 629 DOCUMENT FILING Using the user name to search (B)(D) There are four ways to select the user name: Cancel User Name (A) Touch the key of the user name. Name 2 The touched user name is highlighted. Name 1 If you accidentally select the wrong user name, touch the Name 3 Name 4 Default User...
Page 630 DOCUMENT FILING Start searching. (1) Touch the [Search within Current Folder] Cancel Start Search Search checkbox so that it is selected To search only files that are in the current folder, select User Name Name 1 the [Search within Current Folder] checkbox File or Folder Name file-01 Use this method to search for a file in a confidential folder.
Page 631 CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "System Settings Menu"...
Page 632 Storing/Calling of System Settings ... 7-96 Sharp OSA Settings ..... . . 7-97 SYSTEM SETTINGS FOR FAX System Settings for Fax (General) List .
Page 633: System Settings
SYSTEM SETTINGS SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 634: Common Operation Methods
SYSTEM SETTINGS Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen System Settings Address Book Back...
Page 635: System Settings (General)
SYSTEM SETTINGS SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the JOB STATUS operation panel.
Page 636: System Settings (General) List
SYSTEM SETTINGS System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 7-32). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 637 SYSTEM SETTINGS Paper Tray Settings Item Factory default setting Page 7-13 ■ Paper Tray Settings ● Tray Settings Tray 1 Tray 2* Plain, Auto-AB (Auto-Inch) Tray 3* 7-13 Tray 4* Bypass Plain, Auto-AB (Auto-Inch) Select Similar Sizes for Auto Detection Auto-AB: 216 mm x 330 mm (8-1/2"...
Page 638 SYSTEM SETTINGS Printer Condition Settings Item Factory default setting Page 7-24 ■ Printer Condition Settings ● Printer Default Settings Copies Orientation Portrait Default Paper Size A4 (8-1/2" x 11") Default Paper Type Plain Paper Initial Resolution Setting 600dpi (High Quality) Disable Blank Page Print Disabled Line Thickness...
Page 639 SYSTEM SETTINGS Document Filing Control Item Factory default setting Page 7-27 ■ Document Filing Control USB-Device Check Item Factory default setting Page – 7-28 ■ USB-Device Check User Control Item Factory default setting Page 7-28 ■ User Control* ● Amend User Information –...
Page 640: Total Count
SYSTEM SETTINGS Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided copying is counted as two pages. •...
Page 641: Default Settings
SYSTEM SETTINGS Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Settings If your region is ahead of GMT (Greenwich Mean Time), select [+].
Page 642: Date Format
SYSTEM SETTINGS Date Format The format used to print the date on lists and other output can be changed. Item Settings Current Setting The current time appears in the format set in the date format settings. Format Set the order of display of the year, month, and day (YYYY/MM/DD). Separator Select one of three symbols or a blank space for the separator used in the date.
Page 643: Paper Tray Settings
SYSTEM SETTINGS Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Page 644 SYSTEM SETTINGS Tray Settings Paper Tray Paper Type Size Tray 1 Plain, Pre-Printed, Auto-AB (A4, A5, B5, 216 mm x 330 mm (8-1/2" x 13")), Recycled, Letter Head, Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"), Pre-Punched, Colour, 216 mm x 343 mm (8-1/2"...
Page 645: Paper Type Registration
SYSTEM SETTINGS Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Description Store any name.
Page 646: Address Control
SYSTEM SETTINGS Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. •...
Page 647 SYSTEM SETTINGS Settings Item Description Items stored in all modes Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. Address Type •...
Page 648 SYSTEM SETTINGS Item Description Items appearing when an Internet fax address is stored I-Fax Address Enter an Internet fax address (max. 64 characters). File Format Compression Mode: Select the compression mode for transmission. Select whether or not you wish to receive a reception report by e-mail after Request Internet Fax Reception Report transmission is completed.
Page 649 SYSTEM SETTINGS Storing group keys This section explains the procedure for storing group keys. Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settins (User) Paper Tray Fax Data Address Control Settings Receive/Forward Printer Condition Document Filing USB-Device Check Settings...
Page 650 SYSTEM SETTINGS Use the scroll bar to display the lower System Settings Address Control Cancel part of the screen, and touch the Search Number: 19 (1-999) [Address Book] key. (Touch the [Direct Group Name (Required): test Initial (Optional): Entry] key to store an address that is not Key Name: test Custom Index:...
Page 651: Custom Index
SYSTEM SETTINGS The group key registration screen appears. If you want to finish, touch [Cancel] key to return to the previous screen. The procedure is complete. Custom Index The name of a custom index can be changed for greater ease of use. Delete the previously entered name and enter a new name (maximum of 6 characters).
Page 652: Program
SYSTEM SETTINGS Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 653: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX" (page 7-98). I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed.
Page 654: Printer Condition Settings
SYSTEM SETTINGS Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 655: Pcl Settings
SYSTEM SETTINGS Item Selections • (Use Print per Unit) Print per unit • (Do not use Print per Unit) Output • (Use Staple) Staple* • (Do not use Staple) • (Disabled) Quick File • (Enabled) *1 This setting is used to adjust the line width of vector graphics (black & white printing only). Except for CAD and other specialized uses, there is normally no need to change this setting.
Page 656: Postscript Setting
SYSTEM SETTINGS PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Description Selections When a PS (PostScript) error •...
Page 657: Document Filing Control
SYSTEM SETTINGS Document Filing Control Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. Folder List Back Add New...
Page 658: Usb-Device Check
SYSTEM SETTINGS USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key to check the connection. The status of a USB device that is not compatible with the machine will not appear. User Control This section explains settings for user control.
Page 659: System Settings (Administrator)
SYSTEM SETTINGS SYSTEM SETTINGS (ADMINISTRATOR) This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting"...
Page 660: When User Authentication Is Enabled
SYSTEM SETTINGS When User Authentication is Enabled When "User Authentication Setting" (page 7-48) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 661 SYSTEM SETTINGS Login by user number Touch the [Admin Login] key. User Authentication Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can now be used. Admin Login • In addition to login by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights.
Page 662: System Settings (Administrator) List
SYSTEM SETTINGS System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 663 SYSTEM SETTINGS Energy save Item Factory default setting Page 7-60 ■ Energy Save ● Toner Save Mode Print Disabled 7-60 Copy* Disabled ● Auto Power Shut-Off Enabled 7-60 ● Auto Power Shut-Off Timer Varies depending on your machine, 7-60 country and region. ●...
Page 664 SYSTEM SETTINGS Item Factory default setting Page Scan Customize 1 Address Review Customize 2 File Customize 3 Quick File Internet Fax* (Same as Scan) Fax* 7-62 (Same as Scan) USB Memory Scan Customize 1 – Customize 2 – Customize 3 –...
Page 665 SYSTEM SETTINGS Device Control Item Factory default setting Page 7-65 ■ Device Control ● Other Settings 7-65 AB/Inch Type Setting AB (Inch) 7-65 Default Original Size Settings Copy: None Fax/Image Send: A4 (8-1/2" x 11") 7-65 Scan to HDD: A4 (8-1/2" x 11") Original Feeding Mode All Disabled 7-65...
Page 666 SYSTEM SETTINGS Copy Function Settings Item Factory default setting Page ■ 7-68 Copy Function Settings ● Initial Status Settings Colour Mode Full Colour Paper Tray Tray 1 Exposure Type Auto 7-68 Copy Ratio 100% 2-Sided Copy 1-Side to 1-Side Output Auto ●...
Page 667 SYSTEM SETTINGS Network Settings Item Factory default setting Page 7-72 ■ Network Settings ● IPv4 Settings DHCP 7-72 ● IPv6 Settings Disabled 7-72 ● Enable TCP/IP Enabled 7-72 ● Enable NetWare Enabled 7-72 ● Enable EtherTalk Enabled 7-72 ● Enable NetBEUI Enabled 7-72 ●...
Page 668: Image Send Settings
SYSTEM SETTINGS Image Send Settings Item Factory default setting Page 7-76 ■ Image Send Settings ● Operation Settings 7-76 Other Settings 7-76 Default Display Settings Scan (fax when fax is installed) • Hold settings for a while after scanning has been Disabled 7-76 completed...
Page 669 SYSTEM SETTINGS Item Factory default setting Page Settings to Disable Registration 7-77 Disable Registering Destination from Operation Panel All disabled 7-77 Disable Registering Destination on Web Page* All disabled 7-77 Disable Registration of Program All disabled 7-78 Disable Registration of Memory Box All disabled 7-78 Disable Destination Registration Using Global Address...
Page 670 SYSTEM SETTINGS Item Factory default setting Page Compression Mode at Broadcasting • Black & White MH (G3) 7-80 • Colour/Greyscale Medium Maximum Size of E-mail Attachments (E-mail) Unlimited 7-81 Maximum Size of Data Attachments (FTP/Desktop/Network Unlimited 7-81 Folder) Bcc Setting •...
Page 671 SYSTEM SETTINGS Item Factory default setting Page I-Fax Send Settings 7-83 I-Fax Reception Report On/Off Setting Disabled 7-83 I-Fax Reception Report Request Timeout Setting 1 hour 7-83 Number of Resend Times at Reception Error 7-83 Maximum Size of E-mail Attachments Unlimited 7-83 Rotation Sending Setting...
Page 672: Document Filing Settings
SYSTEM SETTINGS Document Filing Settings Item Factory default setting Page 7-86 ■ Document Filing Settings ● Other Settings 7-86 Default Mode Settings Sharing Mode 7-86 Sort Method Setting Date 7-86 Administrator Authority Setting Delete File Disabled 7-86 Delete Folder Disabled Change Password Disabled Delete All Quick Files...
Page 673 SYSTEM SETTINGS Item Factory default setting Page ● Document Output Options Print Copy Enabled Print Enabled Scan Send Disabled Internet Fax Send (Incl. PC-I-Fax)* Disabled Fax Send (Incl. PC-Fax)* Disabled Scan to HDD Enabled Scan Send Copy Disabled 7-88 Scan Send Enabled Internet Fax Send (Incl.
Page 674 SYSTEM SETTINGS List Print (Administrator) Item Factory default setting Page 7-89 ■ List Print (Administrator) ● Administrator Settings List – 7-89 ● Image Sending Activity Report – 7-89 ● Data Receive/Forward List – 7-89 ● Web Settings List* – 7-89 ●...
Page 675 SYSTEM SETTINGS Enable/Disable Settings Item Factory default setting Page 7-91 ■ Enable/Disable Settings ● Printer Condition Settings 7-91 Disable Blank Page Print Disabled 7-91 ● User Control 7-91 Disabling of Printing by Invalid User Disabled 7-91 ● Operation Settings 7-91 Cancel Auto Clear Timer Disabled 7-91...
Page 676 SYSTEM SETTINGS Item Factory default setting Page ● Image Send Settings 7-92 Other Disabling 7-92 Disable Switching of Display Order Disabled 7-92 Disable Scan Function • PC Scan Disabled 7-92 • USB Memory Scan Disabled Settings to Disable Registration 7-92 Disable Registering Destination from Operation Panel All disabled 7-92...
Page 677 Storing/Calling of System Settings ● Restore Factory Defaults – 7-96 ● Store Current Configuration – 7-96 ● Restore Configuration – 7-96 Sharp OSA Settings Item Factory default setting Page ■ 7-97 Sharp OSA Settings ● External Account Setting* External Account Control Disabled 7-97...
Page 678: User Control
SYSTEM SETTINGS User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied.
Page 679: Other Settings
SYSTEM SETTINGS Other Settings Actions when the Limit of Pages Automatically print stored jobs for Output Jobs after login This setting determines whether or not a job will be When retention is enabled in the printer driver and print completed if the page limit is reached while the job is in data has been spooled to the machine, you can have the progress.
Page 680: User List
SYSTEM SETTINGS User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. User List Back Add New Delete All Users Administrator User Index Switch Other User Name 1 Name 2...
Page 681 SYSTEM SETTINGS Settings Item Description Store the name of the user (max. 32 characters). This user name is used as the key name in User Name the login screen, the document filing user name, and the sender name. (The user name must be unique.) Apply User Name to Log-in Touch this key to enter the entered user name in the login name.
Page 682: Page Limit Group List
SYSTEM SETTINGS Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. System Settings Page Limit Group List Back...
Page 683: Authority Group List
SYSTEM SETTINGS Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. System Settings Authority Group List Back...
Page 684 SYSTEM SETTINGS List of settings and factory default settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select one of the previously stored groups for use as a template for the new group.
Page 685 Allowed • Special Modes Usage Allowed Allowed Prohibited • Document Filing Image Check Allowed Allowed Prohibited Sharp OSA Approval Setting to Use a Sharp OSA Allowed Allowed Allowed Common Functions [1-Sided/2-Sided [1-Sided/2-Sided [1-Sided/2-Sided Approval Settings for 2-Sided Print Approved] Approved]...
Page 686: Favourite Operation Group List
SYSTEM SETTINGS Favourite Operation Group List This is used to store favourite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favourite Operation Group Registration Sets of preferred settings can be as configured and registered groups.
Page 687: My Menu List
SYSTEM SETTINGS My Menu List Home screen settings must be previously stored. Select My Menu when storing a favourite operation group. Settings Item Description My Menu Name Enter a maximum of 32 characters for the home screen name. Select the My Menu to be the Select one of the previously stored My Menu as a template for the new My Menu.
Page 688: User Count
SYSTEM SETTINGS User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. User Count Back Select All Users Show Delete Administrator User Index Switch Other User Name 1 Name 2 Name 3...
Page 689: Card Settings
Reset all items of the selected users to "0". Card Settings (when the HID card reader is enabled.) Configure this setting if user authentication will be performed using a Sharp OSA external authentication application and an HID card. Card Reader Device Registration In this setting, the product ID and vender ID of the connected HID card reader are displayed.
Page 690: Energy Save
SYSTEM SETTINGS Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing.
Page 691: Operation Settings
SYSTEM SETTINGS Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound Disabling of Bypass Printing This setting is used to adjust (or turn off) the volume of the This is used to disable bypass printing (printing other beep that sounds when you touch a key.
Page 692: Mfp Display Pattern Setting
When [Use Custom Image] is selected, the Mode Key image can be changed using a gif file Image of up to 10 KB in size. A shortcut to the Sharp OSA application and keys that appear in "My Menu" can be stored (a Application Keys total of eight keys can be stored).
Page 693: My Menu Settings
SYSTEM SETTINGS My Menu Settings Use this to configure the My Menu screen that appears when the [My Menu] key is pressed. The settings are shown below. Item Description Display Title Show a title on the My Menu. Title Enter a maximum of 70 characters for the title name. Display the User Name* Show the currently logged-in user name on the My Menu.
Page 694: Preview Setting
SYSTEM SETTINGS Preview Setting Configure settings for the preview screen that can be used for fax/image send and document filing. Default Preview Display Set the display zoom ratio of the preview screen for fax/image send and document filing. Received Data Image Check Setting Select whether or not a preview of received faxes and Internet faxes is shown.
Page 695: Device Control
SYSTEM SETTINGS Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings AB/Inch Type Setting Original Feeding Mode The numbers and units of the default settings and input The following original feeding modes can be set to ranges that appear in the setting screens can be operate by default in copy, Scan to HDD, and image switched between inches and AB sizes.
Page 696: Optimization Of A Hard Disk
SYSTEM SETTINGS Optimization of a Hard Disk This function optimizes the hard drive of the machine by defragmenting data. If a job is in progress, a message will appear and optimization will not begin until the job is finished. During optimization, the following operations are not possible: •...
Page 697: Disabling Of Document Feeder
SYSTEM SETTINGS Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder Disabling of Offset (When a finisher is installed.) Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions.
Page 698: Copy Function Settings
SYSTEM SETTINGS Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key (...
Page 699: Other Settings
SYSTEM SETTINGS Other Settings Copy Exposure Adjustment Card Shot Settings This is used to adjust the exposure level when [Auto] is This is used to set the default original size for the card used for the copy exposure. shot function. Both the X (horizontal) and Y (vertical) dimensions of the Colour original can be set from 25 mm (1") to 210 mm (8-1/2") in...
Page 700 SYSTEM SETTINGS Auto Selection of Paper Tray that B/W 600dpi x 600dpi Scanning was Last Loaded Mode for Document Feeder When this setting is enabled and the machine is on The resolution for copying in black and white using the standby in copy mode, the last paper tray that was automatic document feeder can be changed from 600 x loaded with paper automatically becomes the default...
Page 701: Initial Colour Balance Setting
SYSTEM SETTINGS Colour Adjustments The following colour settings can be configured. Initial Colour Balance Setting Colour balance values obtained using "Colour Balance" in the special modes can be stored in a program (1 to 48), and those values can be retrieved and stored as the initial colour balance setting*.
Page 702: Network Settings
SYSTEM SETTINGS Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND OFF"...
Page 703: Printer Settings
SYSTEM SETTINGS Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages. Enable Detected Paper Size in Bypass Tray A notice page is printed when printing cannot be This is used to prohibit printing when the paper size...
Page 704: Interface Settings
SYSTEM SETTINGS Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode Enable Network Port This function is used to print the print data from a This is used to enable printing from the network port.
Page 705: Auto Colour Calibration
SYSTEM SETTINGS Auto Colour Calibration This is used to perform automatic colour correction when the colour copy or print output appears to contain the incorrect colours throughout the document. The machine prints a test patch, the test patch is scanned, and the colour is automatically corrected.
Page 706: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX"...
Page 707: Erase Width Adjustment
SYSTEM SETTINGS Must Input Next Address Key at Erase Width Adjustment Broadcast Setting This is used to set the default erase width for erase function. Specify a value from 0 mm (0") to 20 mm (1") in This setting is used to require that the [Next Address] increments of 1 mm (1/8") for edge erase.
Page 708: Disable Registration Of Program
SYSTEM SETTINGS Disable Registration of Program Settings to Disable Transmission This prohibits the use of the address book when a These settings are used to disable the following program is stored. transmission operations. Configure the setting for each of the following items: •...
Page 709 SYSTEM SETTINGS Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax.
Page 710: Scan Settings
SYSTEM SETTINGS Scan Settings Settings related to scanning can be configured. Other Settings Initial File Format Setting This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address Default Sender Set is entered manually by touching the [Address Entry] key.
Page 711: Default Address Setting
SYSTEM SETTINGS Maximum Size of E-mail Pre-Setting Mail Signature Attachments (E-mail) A signature can be automatically appended to the end of the body text of e-mail. This is convenient when it is a To prevent the transmission of excessively large image corporate policy to append a specific signature at the files by Scan to E-mail, a file size limit can be set from end of e-mail.
Page 712: I-Fax Settings
SYSTEM SETTINGS I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Transaction Report Print Select I-Fax Default Settings Setting These settings are used to configure the default settings for Internet fax. This is used to select whether or not a transaction report will be printed, and if printed, the condition for being printed.
Page 713: I-Fax Send Settings
SYSTEM SETTINGS Activity Report Print Select Setting I-Fax Send Settings This is used to have the Image Sending Activity Report I-Fax Send Settings are described below. stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to I-Fax Reception Report On/Off automatically print each time the number of transactions Setting...
Page 714: Rotation Sending Setting
SYSTEM SETTINGS Rotation Sending Setting I-Fax Receive Settings When transmitting an image that is one of the following I-Fax Receive Settings are described below. sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) Auto Receive Reduce Setting B5, A5, 5-1/2"...
Page 715: Allow/Reject Mail Or Domain Name Setting
SYSTEM SETTINGS Letter Size RX Reduce Print Allow/Reject Mail or Domain Name Setting This program is not available in Canada and Philippines. When a letter (8-1/2" x 11") size fax is received, this This setting is used to allow or refuse reception from setting reduces the fax to A4 size.
Page 716: Document Filing Settings
SYSTEM SETTINGS Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings Default Colour Mode Settings This is used to specify which mode, Sharing or This sets the default settings for black & white and colour Confidential, is used as the default mode when storing a when Scan to HDD is used.
Page 717: Batch Print Settings
SYSTEM SETTINGS Colour Data Compression Ratio Setting [Low], [Medium], or [High] can be selected for the default compression ratio for transmission of a stored colour file. Scan Complete Sound Setting This setting adjusts the volume of the beep that sounds when scanning ends.
Page 718: Document Output Options
SYSTEM SETTINGS Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Description Print...
Page 719: List Print (Administrator)
SYSTEM SETTINGS List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 720: Security Settings
SYSTEM SETTINGS Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings IPsec Settings SSL can be used for data transmission over a network. IPsec can be used for data transmission/reception on a SSL is a protocol that enables the encryption of network.
Page 721: Enable/Disable Settings
SYSTEM SETTINGS Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Page 722: Other Disabling
SYSTEM SETTINGS Copy Function Settings Image Send Settings Disabling Deletion of Job Programs Other Disabling This is used to prohibit the deletion and changing of copy Disable Switching of Display Order settings stored in job programs. This is used to prohibit changes to the order of display Disabling of Bypass-Tray in Duplex Copy (search number order, ascending, descending) in the This is used to prohibit the use of the bypass tray when...
Page 723 SYSTEM SETTINGS Disable Registering Destination on Web Page Settings to Disable Transmission (When network connection is enabled.) These settings are used to disable the following This disables address control from the Web pages. transmission operations. • Group (Direct Entry) Disable [Resend] on Image Send Mode •...
Page 724: Change Administrator Password
SYSTEM SETTINGS Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters).
Page 725: Data Backup
SYSTEM SETTINGS Data Backup Settings and information stored in the machine can be saved to USB memory. • This function can be enabled when a USB memory device is installed. • This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job.
Page 726: Storing/Calling Of System Settings
SYSTEM SETTINGS Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 727: Sharp Osa Settings
External Account Control When this setting is enabled, the machine enters Set the playing speed of the animation in the Sharp OSA external totaling mode and the totaling function can be application. used via an external account application.
Page 728: System Settings For Fax
SYSTEM SETTINGS SYSTEM SETTINGS FOR FAX This section explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 729: Address Control
SYSTEM SETTINGS Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 7-16). When the [Address Book] key is touched, the following screen appears. Address Book Back Sort Address...
Page 730 SYSTEM SETTINGS Settings Item Description General items stored Select the type of address to be stored in the address book. Address Type In this case, select [Fax]. Set a search number. The lowest available number is automatically entered. To Search Number change the number, enter a number from 001 to 999.
Page 731: Editing And Deleting A Memory Box
SYSTEM SETTINGS F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings F-Code Memory Box Back Add New Sort Polling Memory Box 1 Box 2...
Page 732 SYSTEM SETTINGS Settings Item Description Items common to all types Select the type of box. • Polling Memory: Store a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication.
Page 733: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Description Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception.
Page 734: System Settings For Fax (Administrator) List
SYSTEM SETTINGS System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) List" (page 7-98). • For the procedure for using the system settings (administrator), see "Accessing the System Settings (Administrator)"...
Page 735 SYSTEM SETTINGS Item Factory default setting Page Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report 7-107 • Receiving No Printed Report • Confidential Reception Print Out Notice Page Activity Report Print Select Setting •...
Page 736: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Pause Time Setting Fax Default Settings Use this to change the length of pauses inserted in fax The fax settings can be enabled or disabled to suit the numbers.
Page 737: Pbx Setting
SYSTEM SETTINGS The Image Sending Activity Report can be set to Original Print on Transaction automatically print each time the number of transactions reaches 201, and it can also be set to automatically print Report at a specified time (once a day only). (The settings can When a transaction report is printed for a memory be simultaneously enabled.) transmission, this is used to print part of the first page of...
Page 738: Fax Send Settings
SYSTEM SETTINGS Date/Own Number Print Position Fax Send Settings Setting Settings for fax transmission can be configured. This setting determines the position of the date and sender information printed at the top of faxes by the receiving Rotation Sending Setting machine.
Page 739 SYSTEM SETTINGS Recall in Case of Line Busy Recall in Case of Communication Error This program is used to set the number of recall This determines how many times your machine will attempts and the interval between recall attempts when automatically re-attempt the call if a fax transmission a transmission is not successful due to the line being fails due to a communication error.
Page 740: Fax Receive Settings
SYSTEM SETTINGS Auto Receive Reduce Setting Fax Receive Settings When a fax is received that includes the sender's name Settings for fax reception can be configured. and number, the received image is slightly larger than the standard size. This setting is used to automatically reduce the image to fit the standard size.
Page 741: Fax Output Settings
SYSTEM SETTINGS Letter Size RX Reduce Print Allow/Reject Number Setting This program is not available in Canada and Philippines. Use this setting to specify whether reception from a When a letter (8-1/2" x 11") size fax is received, this stored number is to be allowed or rejected. setting reduces the fax to A4 size.
Page 742: Appendix
SYSTEM SETTINGS APPENDIX System Settings Menu Total Count Job Count Device Count Default Settings Clock Adjust Keyboard Select List Print (User) All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List Paper Tray Settings Tray Settings Paper Type Registration Auto Tray Switching Custom Size Registration (Bypass)
Page 743 IEEE802.1X Setting Enable/Disable Settings Change Administrator Password Product Key Data Backup Storage Backup Device Cloning Storing/Calling of System Settings Restore Factory Defaults Store Current Configuration Restore Configuration Sharp OSA Settings External Account Setting USB Driver Settings Job Priority Preference 7-113 Contents...
Page 744: Chapter 8 Troubleshooting
CHAPTER 8 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest authorised service representative.
Page 745 TROUBLESHOOTING SCANNING / INTERNET FAX • PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION ... . . 8-33 • PROBLEMS RELATED TO SCAN RESULTS ......8-36 •...
Page 746: Frequently Asked Questions
TROUBLESHOOTING FREQUENTLY ASKED QUESTIONS MAKING A COPY OF A NON-STANDARD SIZE ORIGINAL The procedure for making a copy of a payment slip or other non-standard size original is explained below. The "Centring" special mode of copy mode can be selected to position the copied image in the centre of the paper.
Page 747: I Can't Print From A Computer
TROUBLESHOOTING 3 Place paper in the bypass tray. 4 Select the bypass tray. The bypass tray is used here to copy From the base screen of copy mode, onto paper that is not loaded in any of touch [Paper Select] and then "Bypass the paper trays of the machine.
Page 748 TROUBLESHOOTING Checking port settings in the printer driver Display the printer driver's Properties dialog box and click the [Port] tab. SHARP MX-XXXX Do your port settings look like this? SHARP MX-XXXX Your port settings should look like this. Contents...
Page 749: Printing On Envelopes
TROUBLESHOOTING PRINTING ON ENVELOPES The procedure for printing on an envelope is explained below. Only the name and address side of an envelope can be printed on. It is recommended that you do a test print to check the print result before using an envelope.
Page 750: Changing The Paper Size Used Fora Print Job
TROUBLESHOOTING CHANGING THE PAPER SIZE USED FOR A PRINT JOB When the size of paper specified for a print job is not loaded in any of the machine's paper trays, follow the steps below to change the paper size. Paper Empty Paper Empty 1 Check detail on the job.
Page 751: Adjusting The Volume Of The Ringer
TROUBLESHOOTING ADJUSTING THE VOLUME OF THE RINGER If the ringing sound made when the machine receives a fax is too loud or too soft, follow the steps below to adjust the volume. The fax ringer volume is adjusted in the system settings (administrator). Press the [SYSTEM SETTINGS] key on the operation panel, touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] - [Speaker Settings] - [Ringer Volume] in that order, and then select the desired volume.
Page 752: Troubleshooting
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. • When removing misfed paper, do not touch or damage the transfer belt. Fusing unit •...
Page 753: How To Remove Misfeeds
TROUBLESHOOTING HOW TO REMOVE MISFEEDS If you require more information when reading the instructions in the touch panel, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞...
Page 754 TROUBLESHOOTING (2) Paper misfeed in the output area (5) Paper misfeed in the reversing unit Remove the misfed paper. Open the right side cover, open the paper conveyor cover, and remove the paper. If the misfeed is not in the (3) Paper misfeed in the fusing unit above location, grasp the handle on the secondary...
Page 755 TROUBLESHOOTING (9) Paper misfeed in tray 1 to tray 4 (in the (10) Paper misfeed in the finisher tray) Open the front cover. When a paper gets twisted to the roller, remove the tray and remove the misfeed paper. While pressing the lever over When pulling out a tray, be sure to open the right to the left, slide the finisher to cover and check for a paper misfeed.
Page 756: Removing Staple Jams
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Caution Take care that a bent staple does not hurt you. Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops.
Page 757 TROUBLESHOOTING Lower the lever at the front end of the staple case. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 758: Installing The Software
TROUBLESHOOTING INSTALLING THE SOFTWARE WHEN INSTALLATION WAS NOT SUCCESSFUL • The software cannot be installed........... . .8-15 •...
Page 759 TROUBLESHOOTING Problem Point to check Solution The machine is not Is the machine power on? Switch on the main power switch and the [POWER] detected (when key ( ) in that order. (In Windows, search again after connected to a powering on the machine.) network).
Page 760: The Printer Driver Cannot Be Installed (Windows Xp/Server 2003)
TROUBLESHOOTING Problem Point to check Solution The printer driver is Did you connect the machine to your Check the details below and reinstall the printer not installed correctly computer before installing the printer driver correctly. by plug and play (USB driver? If the machine was connected to your computer with a connection in...
Page 761: Problems Related To Copying Operation
TROUBLESHOOTING COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place............8-18 •...
Page 762 TROUBLESHOOTING Problem Point to check Solution Two-sided copying Does the paper type setting of the Check "Tray Settings" in the system settings. If the does not take place. selected tray specify a type of paper that [Disable Duplex] checkbox is selected , two-sided cannot be used for two-sided copying? copying using that tray will not be possible.
Page 763: Problems Related To Copy Results
TROUBLESHOOTING PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light Is the image too light or too dark? Select an appropriate exposure mode for the original or too dark. being copied and adjust the exposure level manually. Has an appropriate exposure mode for Select one of the following modes depending on the the original type been selected?
Page 764: Problems Related To Printing Operation
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place............8-21 •...
Page 765 TROUBLESHOOTING Problem Point to check Solution Printing does not take Is the IP address selected correctly? If the machine does not have a permanent IP address place. (Windows) (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes.
Page 766 TROUBLESHOOTING Problem Point to check Solution Colour printing does Is the colour mode set to "Color"? Select "Automatic" or "Color" for the colour mode not take place. setting. The colour mode setting is configured as follows: Windows: On the [Color] tab of the printer driver. Macintosh: In the [Color] menu of the print window.
Page 767: Problems Related To Print Results
TROUBLESHOOTING Problem Point to check Solution Direct printing of a file Is "IPsec Settings" enabled on the When "IPsec Settings" is enabled in the system settings in a shared folder on a machine? (administrator), direct printing of a file in a shared folder computer is not may not be possible in some computer environments.
Page 768 TROUBLESHOOTING Problem Point to check Solution Colours are off. Did you perform "Registration Ask your administrator to perform "Registration Adjustment"? Adjustment". If the colours are out of position in the printed output of a colour print job, "Registration Adjustment" can be used to adjust the print position of each colour.
Page 769 TROUBLESHOOTING Problem Point to check Solution The image is upside Is the correct binding position selected When two-sided printing is performed, every other page down. for two-sided printing? is printed upside down when tablet binding is selected for the binding position. Be sure to set the appropriate binding position.
Page 770 TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place........... .8-28 •...
Page 771: Problems Related To Transmission
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does Is the telephone line connected Check the telephone line socket, the wall socket, and not take place. securely? any extension adapters to make sure that all connections are secure. ☞...
Page 772 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the job status screen (completed Perform the transmission again. not take place. jobs) or a transaction report indicate that If the transmission is still not successful after recalling is the transmission was not successful? performed as set in "Recall in Case of Line Busy"...
Page 773: Problems Related To Reception
TROUBLESHOOTING PROBLEMS RELATED TO RECEPTION Problem Point to check Solution Printing does not take Does a message appear in the display Restore printing capability as instructed by the place after reception. instructing you to add toner or paper? message. (Printing is not possible when this screen appears.) Does a password entry screen appear? "Hold Setting for Received Data Print"...
Page 774: Problems Related To Telephone
TROUBLESHOOTING PROBLEMS RELATED TO TELEPHONE Problem Point to check Solution Dialling is not Is the extension phone connected? Check the telephone line socket, the extension phone possible. socket, the wall socket, and any extension adapters to make sure that all connections are secure. You cannot talk to the Did you dial using the speaker? When you dial using the speaker, you will be able to...
Page 775 TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch individual Has the maximum number of keys been Delete one-touch keys and group keys that are not key or group key stored? being used. cannot be stored.
Page 776: Problems Related To One-Touch Individual Keys / Group Keys
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place........... .8-33 •...
Page 777 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the image file exceed the e-mail If your administrator has set a limit on the size of not take place. attachment limit set in the system transmitted files, a file that exceeds the limit cannot be settings (administrator)? transmitted.
Page 778 TROUBLESHOOTING Problem Point to check Solution The received image Does the viewer program used by the The recipient may be able to open the file if you change file cannot be opened. recipient support the format of the the file type and compression mode selected at the time received image data? of transmission.
Page 779: Problems Related To Scan Results
TROUBLESHOOTING PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is Is the original scan size setting smaller Set the scan size to the actual original size. clipped. than the actual original size? If you have intentionally set a smaller size than the actual original size, note carefully the placement position of the selected scan size when placing the original.
Page 780 TROUBLESHOOTING Problem Point to check Solution JPEG was selected for Did you press the [BLACK & WHITE When [JPEG] is selected for the file type and the image the file type but the file START] key to begin scanning? is scanned in Mono 2, the file will be created as a TIFF was created as a TIFF file.
Page 781 TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch individual Has the maximum number of keys been Delete one-touch keys and group keys that are not key or group key stored? being used. cannot be stored.
Page 782: Problems Related To Filing
TROUBLESHOOTING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place..........8-39 •...
Page 783: Problems Related To File Management
TROUBLESHOOTING Problem Point to check Solution A job cannot be stored Do custom folders appear in "Folder Click the [Get Folder Name] button in the document in a custom folder. Information"? filing save screen of the printer driver to call up the (When printing) custom folders that have been created on the machine.
Page 784: General Problems
TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used..........8-42 •...
Page 785: Problems Related To Machine Operation
TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine Have functions been disabled by the Some functions may have been disabled in the system functions cannot be administrator? settings (administrator). Check with your administrator. used. When user authentication is enabled, the functions that you can use and page counts may be restricted in your user settings.
Page 786: Printing Is Not Possible Or Stops During A Job
TROUBLESHOOTING Problem Point to check Solution The operation panel Does the message "Call for service. Make sure that the LINE indicator is not lit and that the cannot be used. Code:xx-xx*." appear in the touch DATA indicator is not blinking or lit and then switch off panel? the [POWER] key ( ) and the main power switch.
Page 787: Problems Related To Paper Feeding And Output
Are multiple sheets feeding at once? Fan the paper well before loading it. Are you using paper that is not within Use SHARP-recommended paper. Using paper that is the specifications? not supported may result in misfeeds, creases, or smudges.
Page 788: Problems Related To Quality / Print Results
TROUBLESHOOTING Problem Point to check Solution The paper misfeeds. Has the correct paper size been set? If you are using a special size, be sure to specify the paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting.
Page 789: Smudges Appear On Printed Output
Point to check Solution Smudges appear on Are you using paper that is not within Use SHARP-recommended paper. Using paper that is printed output. the specifications? for other models or special paper that is not supported may result in misfeeds, creases, or smudges.
Page 790: Part Of The Image Is Cut Off
TROUBLESHOOTING Problem Point to check Solution Part of the image is Has the correct paper size been set? If you are using a special size, be sure to specify the cut off. paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting.
Page 791: The Finisher Does Not Operate
TROUBLESHOOTING Problem Point to check Solution The finisher does not Does a message appear indicating that Remove all remaining paper from the stapler compiler. operate. you need to remove paper from the stapler compiler? Does the following message appear in Check the connection cable.
Page 792: You Were Logged Out Without Having Performed Logout Yourself
TROUBLESHOOTING Problem Point to check Solution You were logged out Did Auto Clear activate? When user authentication is used, the currently logged without having in user will be automatically logged out if Auto Clear performed logout activates. (Except when in PC scan mode.) yourself.
Page 793 Operation Guide MODEL: MX-C312 MXC312-EX-ZZ...

Sharp MX-C312 Operation Manual

Chapter 1 Before Using the Machine

Chapter 2 Copier

Chapter 3 Printer

Chapter 4 Facsimile

Quick Links

OPERATION GUIDE

Chapters

Troubleshooting

Related Manuals for Sharp MX-C312

Summary of Contents for Sharp MX-C312