Fujitsu ScanSnap Organizer User Manual

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P2WW-2622-01ENZ0
ScanSnap Organizer
User's Guide
Table of Contents
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Summary of Contents for Fujitsu ScanSnap Organizer

  • Page 1 P2WW-2622-01ENZ0 ScanSnap Organizer User’s Guide...
  • Page 2: Introduction

    Introduction Thank you for purchasing ScanSnap Organizer. This User's Guide provides an overview, and describes the screens and functions of ScanSnap Organizer. Be sure to read this guide before using the ScanSnap Organizer to ensure correct use. ® ® ® ®...
  • Page 3 Introduction Use in High-Safety Applications This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications. It has not been designed and manufactured for use in applications (simply called "high- safety applications"...
  • Page 4: About This Manual

    Introduction ■ About This Manual Structure of This Manual This manual consists of the following: Chapter 1 ScanSnap Organizer Overview This chapter provides an introduction and overview of the ScanSnap Organizer features and system requirements, and describes how to start up and exit ScanSnap Organizer.
  • Page 5 Introduction Screen Examples in This Manual Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The screen examples in this manual are subject to change without notice in the interest of product improvement. This manual uses Windows Vista screen examples. Depending on the operating system, the actual screen may differ from the screen examples shown in this manual.
  • Page 6: For Windows Xp Users

    Introduction SharePoint Portal ® ® Microsoft SharePoint Portal Server 2003, English version Server 2003 SharePoint ® ® Microsoft SharePoint Foundation 2010, English version Foundation 2010 SharePoint ® ® ® Microsoft Windows SharePoint Services 2.0/3.0, English version Services 2.0/3.0 SharePoint SharePoint Server 2010, SharePoint Server 2007, SharePoint Portal Server 2003, SharePoint Foundation 2010, and SharePoint Services 2.0/3.0 Office Live ®...
  • Page 7: Table Of Contents

    Contents Introduction ................... 2 ■ About This Manual ............... 4 Chapter 1 ScanSnap Organizer Overview ......9 Outline ..................10 Features ..................11 System Requirements .............. 12 Starting Up and Exiting ScanSnap Organizer ......14 ■ Starting Up ScanSnap Organizer............14 ■...
  • Page 8 Contents ■ Changing the Window Display ............. 37 ■ Using with the ScanSnap ..............37 ■ Using with ABBYY FineReader for ScanSnap ........38 ■ Using with Rack2-Filer ................. 38 ■ Using with Evernote ................38 ■ Using with SharePoint ................38 ■...
  • Page 9: Chapter 1 Scansnap Organizer Overview

    Chapter 1 ScanSnap Organizer Overview This chapter provides an introduction and overview of the ScanSnap Organizer features and system requirements, and describes how to start up and exit ScanSnap Organizer. Outline ............10 Features.
  • Page 10: Outline

    1.1 Outline 1.1 Outline ScanSnap Organizer is an application used for displaying and organizing image files (PDF or JPEG files), which were scanned using the ScanSnap. You can use this application to display image data (PDF or JPEG files) without opening them, create folders and arrange files as you like.
  • Page 11: Features

    1.2 Features 1.2 Features ScanSnap Organizer contains the following features: Pages can be flipped through in thumbnails. Characters in PDF files scanned with the ScanSnap can be recognized (OCR func- tion), character strings marked by a highlight pen can be set as keywords, and the PDF files are converted into searchable files.
  • Page 12: System Requirements

    1.3 System Requirements 1.3 System Requirements The system requirements for ScanSnap Organizer are as follows. Windows 7 Windows Vista or Windows XP Operating system ® ® Intel Pentium 4 Processor 1.8 GHz or higher CPU (*1) ® (Intel Core™2 Duo Processor 2.2 GHz or higher recommended) 32-bit: 1 GB or more 512 MB or more Memory (*1)
  • Page 13 1.3 System Requirements .NET Framework 3.0 is required to use the Microsoft Office SharePoint Server linkage func- tion or the Scan to Google Docs function. The relationship between each operating system and .NET Framework is as follows: Windows 7 Windows Vista Windows XP(*2) .NET Framework 3.0 is already installed.(*1) .NET Framework 3.0 is not...
  • Page 14: Starting Up And Exiting Scansnap Organizer

    1.4 Starting Up and Exiting ScanSnap Organizer 1.4 Starting Up and Exiting ScanSnap Organizer This section describes how to start up and exit ScanSnap Organizer. ■ Starting Up ScanSnap Organizer Directly Start Up ScanSnap Organizer Start up ScanSnap Organizer in one of the following ways: Double-click the [ScanSnap Organizer] icon ( ) on the desktop.
  • Page 15: Exiting Scansnap Organizer

    1.4 Starting Up and Exiting ScanSnap Organizer ■ Exiting ScanSnap Organizer ScanSnap Organizer can be exited in the following ways. On the Main Window, click , and then click the application menu [Exit] button. Click on the title bar on the Main Window. For more details about the Main Window, refer to "2.1 Main Window"...
  • Page 16: Chapter 2 Scansnap Organizer Windows

    Chapter 2 ScanSnap Organizer Windows This chapter provides a basic explanation of windows and items of ScanSnap Organizer. ScanSnap Organizer has two types of windows: "Main Window" for managing files, and "Viewer Window" for displaying and editing files. For details about these Windows, and dialog boxes for operations, refer to ScanSnap Organizer Help.
  • Page 17: Main Window

    2.1 Main Window 2.1 Main Window The Main Window is used for managing files. This window appears when you start up Scan- Snap Organizer. The Main Window contains the following. Application Button Ribbon Basic Search Toolbar Quick Access Toolbar Actions/Keywords List Pane Status Bar File List Pane Folder List Pane...
  • Page 18 2.1 Main Window To improve display performance, ScanSnap Organizer creates cache data. The cache data is created for a PDF file that can be viewed as a thumbnail, and placed in the hidden folder [.organizer], which is created in the folder in which the PDF file is stored. Cache data is cre- ated for the pages that are displayed in thumbnails.
  • Page 19: File List Pane Style (Display Format)

    2.1 Main Window File List Pane Shows the files in the folder selected in the Folder List Pane. Files can be viewed in the following display styles. - Thumbnails - List view For files other than PDF and JPEG files, the icons of applications associated with those files are displayed.
  • Page 20 2.1 Main Window Medium Files are shown as a 128 × 128 (pixels) image. Small Files are shown as a 96 × 96 (pixels) image. Shows the upper part of the image. The maximum width that can be displayed is 640 (pixels).
  • Page 21: Thumbnail View

    2.1 Main Window Thumbnail View The following view appears when the File List Pane is displayed in thumbnails (shrunk images of file contents). The Thumbnail View contains the following. Thumbnail Keyword [Page Forward/Backward] Buttons File Name Page Number Box Lock Mark Text Mark Digital Signature Mark Thumbnail...
  • Page 22: List View

    2.1 Main Window Text Mark ( Appears for each page from a PDF file in which textual information is embedded. However, the text mark does not appear if an image is not shown in the thumbnail, and the PDF file is displayed with a lock mark. For a PDF file being converted into a searchable PDF file, an image is not shown in the thumbnail, but is displayed with the converting-text mark ( Lock Mark (...
  • Page 23: Ribbon

    2.1 Main Window ■ Ribbon The items and functions shown in the Ribbon of the Main Window are as follows: [Home] Tab Item Button name Description Cabinet Creates a new cabinet in the Folder List Pane. Folder Creates a new folder under a cabinet in the Folder List Pane. Shortcut to Folder Creates a shortcut to a folder to display it in the Folder List Pane.
  • Page 24 2.1 Main Window Item Button name Description Distribute by Key- Distributes the PDF files according to the set condition. word Convert into Converts the selected PDF files, or the PDF files in a Searchable PDF selected folder, to searchable PDF files. File Crop Marked Crops sections defined by a highlight pen in the selected...
  • Page 25 2.1 Main Window [Actions] Tab Item Button name Description Scan to E-mail Sends E-mail with the selected file attached. Scan to Print Prints the selected file. Scan to Google Saves the selected file to Google Docs. (*) Docs(TM) Scan to Picture Saves the selected file in the Pictures folder.
  • Page 26: Viewer Window

    2.2 Viewer Window 2.2 Viewer Window The Viewer Window is used for displaying and editing files. This window starts up from the Main Window when a PDF or JPEG file is displayed. PDF files can be edited only when they are created with the ScanSnap. For details about starting the Viewer Window, refer to ScanSnap Organizer Help.
  • Page 27 2.2 Viewer Window Ribbon Ribbon has the following tabs. Each tab contains functions that can be performed in the Viewer Window. The contents of each tab appear by clicking the tab. - [Home] Tab - [Edit] Tab For details about each tab, refer to "Ribbon"...
  • Page 28: Viewer Window View Mode (Display Format)

    2.2 Viewer Window ■ Viewer Window View Mode (Display Format) In the Viewer Window, files are displayed according to the selected view mode. For details about changing the view mode, refer to ScanSnap Organizer Help. The following types of view modes are available. Show All (Pages Panel and Page View) Displays all pages as thumbnails in the Pages Panel (left side), and the page currently selected in the Page View (right side).
  • Page 29: Ribbon

    2.2 Viewer Window Show Pages Panel Displays pages in thumbnails. ■ Ribbon The items and functions shown on the Ribbon of the Viewer Window are as follows: [Home] Tab Item Button name Description First Page Shows the first page. Previous Page Shows the previous page.
  • Page 30 2.2 Viewer Window Item Button name Description Switch View Switches the view mode of the Viewer Window. Show All (Pages Panel and Page View) Shows the Pages Panel and Page. Show the Page Only Shows the page only. Show Pages Panel Shows the Pages Panel only.
  • Page 31 2.2 Viewer Window Item Button name Description List Lists multiple open windows, and specifies which window to make active (show on top). [Edit] Tab Item Button name Description Undo Undoes the most recent action such as the following. Cut page Paste page Insert page Delete page...
  • Page 32 2.2 Viewer Window Item Button name Description Crop Crops the selected page. Set Keyword Sets a keyword for a PDF file. A character string in the selected page is recognized (OCR process) and set as a keyword. Select All Selects all the pages. Select displayed Selects the displayed page only.
  • Page 33: Chapter 3 Function List

    Chapter 3 Function List This chapter explains various functions of ScanSnap Organizer. For details on how to use these functions, refer to ScanSnap Organizer Help. Function List ........... 34...
  • Page 34: Function List

    3.1 Function List 3.1 Function List The following shows the functions of ScanSnap Organizer. For details and information about how to use the functions, refer to ScanSnap Organizer Help. ■ File/Folder/Cabinet Management You can perform the following operations for files/folders/cabinets. Create new cabinet Create new folder Create shortcut to folder...
  • Page 35: Importing/Exporting Files

    3.1 Function List ■ Importing/Exporting Files Files can be imported or exported. Import File Copy files from a folder not managed with ScanSnap Organizer to the [ScanSnap] folder ([My ScanSnap] folder for Windows XP). Export File Copy files from the [ScanSnap] folder ([My ScanSnap] folder for Windows XP) to a folder not managed by ScanSnap Organizer.
  • Page 36: Setting A Keyword

    3.1 Function List ■ Setting a Keyword You can set a character string to indicate the content of a file so that you can immediately rec- ognize the file. Such a character string is referred to as a "keyword". Recognize a character string on a page (OCR process) and set as a keyword Set a character string as a keyword Set a marked character string as a keyword Set a keyword from the registered keywords in the keyword list...
  • Page 37: Changing The Window Display

    3.1 Function List Windows Desktop Search All files can be searched. Search results are shown in the [Search results] folder created during a search in the Folder List Pane of the Main Window. Folders that can be searched with Windows Desktop Search are only those in the indexed locations which are set in [Control Panel] [Indexing Options] in [Popular] on the [Options] dialog box or if you create a shortcut to a local folder unless they...
  • Page 38: Using With Abbyy Finereader For Scansnap

    3.1 Function List ■ Using with ABBYY FineReader for ScanSnap PDF files scanned with the ScanSnap can be converted into the following file formats by installing and using ABBYY FineReader for ScanSnap (4.1 or later is recommended). Word Excel PowerPoint ■...
  • Page 39 3.1 Function List Multiple users cannot simultaneously access a site while using ScanSnap Organizer on a single computer. Microsoft Office SharePoint Server linkage function cannot be used while an application which uses port 80, such as Web server, is running. Connection via a proxy server is not supported.
  • Page 40: Online Updates

    3.1 Function List Edit file Files on the site cannot be edited directly from ScanSnap Organizer. For files on the site, if [Open] or [ScanSnap Organizer Viewer] on the Application Menu is run, the specified file is copied to the local computer temporary folder as a read-only file.
  • Page 41: Appendix A Starting Up Scansnap Organizer Help

    Appendix A Starting Up ScanSnap Organizer Help This appendix explains how to start up ScanSnap Organizer Help. ScanSnap Organizer Help can be started up in the following ways. Starting Up from the Main Window or the Viewer Window To start up ScanSnap Organizer Help while using ScanSnap Organizer, press the [F1] key on the keyboard, or click the help button ( ) on the top right of the Window.
  • Page 42: Appendix B Installing And Uninstalling Organizer

    Appendix B Installing and Uninstalling Organizer This appendix indicates the references on how to install and uninstall Organizer. ■ Installing For details on how to install Organizer, refer to "Installing the Software" in the Operator's Guide of your scanner model. ■...
  • Page 43: Index

    Index ABBYY FineReader for ScanSnap ... 38 importing/exporting files ......35 actions ............35 installing ............ 42 Actions/Keywords List Pane ..... 18 Adobe Acrobat search ......36 Application Button ....... 18 keyword ............. 21 Basic Search Toolbar ........ 18 List View ............ 22 lock mark ...........
  • Page 44 Index Rack2-Filer ..........38 Windows Desktop Search ......37 Ribbon ........18 Scan to Microsoft SharePoint ....40 searching files ........... 36 setting a keyword ........36 Show All ............ 28 Show Pages Panel ........29 Show the Page Only ......... 28 starting up ScanSnap Organizer ....
  • Page 45 ScanSnap Organizer User’s Guide P2WW-2622-01ENZ0 Issue date October 2010 Issued by PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product, and any claims by a third party. Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.

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