Brother MFC-L2700D Basic User's Manual
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Brother MFC-L2700D Basic User's Manual

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Basic User's Guide
DCP-L2520D
DCP-L2540DW
DCP-L2541DW
MFC-L2700D
MFC-L2701D
MFC-L2700DW
MFC-L2701DW
MFC-L2703DW
Online User's Guide
This Basic User's Guide does not contain all
the information about the machine.
To learn detailed information, read the Online
User's Guide at
solutions.brother.com/manuals
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Summary of Contents for Brother MFC-L2700D

  • Page 1 Basic User's Guide DCP-L2520D DCP-L2540DW DCP-L2541DW MFC-L2700D MFC-L2701D MFC-L2700DW MFC-L2701DW MFC-L2703DW Online User's Guide This Basic User's Guide does not contain all the information about the machine. To learn detailed information, read the Online User's Guide at solutions.brother.com/manuals...
  • Page 2 Register your product on-line at http://www.brother.com/html/registration By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: • may serve as confirmation of the purchase date of your product should you lose your receipt;...
  • Page 3 For the Latest Driver Updates Go to your model's Downloads page on the Brother Solutions Center at http://support.brother.com to download drivers. To keep your machine’s performance up-to-date, check there for the latest firmware upgrades.
  • Page 4 4. Step-by-Step Where can I find this manual? ® (Windows Click (Start) > All Programs > Brother > Brother Utilities > Brother MFC-XXXX series > Support > User’s Guides. ® (Windows Tap or click (Brother Utilities) > Brother MFC-XXXX series > Support > User’s Guides.
  • Page 5 Provides several ways to search! Displays related questions for more information Receives regular updates based on customer feedback Since the Brother Solutions Center is updated regularly, this screen shot is subject to change without notice. Where can I find these FAQs? Brother Solutions Center http://support.brother.com...
  • Page 6 Definitions of Notes We use the following symbols and conventions throughout this User's Guide: WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries. CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.
  • Page 7 Compilation and Publication Notice This manual has been compiled and published to provide the latest product safety information at the time of publication. The information contained in this manual may be subject to change. For the latest manual, visit us at http://support.brother.com.

  • Page 8: Table Of Contents

    Table of Contents Basic User's Guide General Information .................... 1 Control Panel Overview.....................1 Access Brother Utilities....................8 Initial Setup........................9 Set the Date and Time ..................9 Adjust the Ring Volume ...................9 Adjust the Beeper Volume ................9 Adjust the Speaker Volume ................9 Paper Handling ....................11 Load Paper ......................11...
  • Page 9 Scan Using the Scan Button on Your Brother Machine...........28 Scan Using the Scan Button on the Machine ..........28 Fax ........................30 Before Faxing ......................30 Set Your Station ID ..................30 Set Telephone Line Compatibility for Interference and VoIP Systems ..31 Receive Modes ....................31 Choose the Correct Receive Mode..............33...

  • Page 10: General Information

    General Information Control Panel Overview The control panel will vary depending on your model. MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/ MFC-L2703DW 1. One Touch buttons Store and recall up to eight fax and telephone numbers. To access stored One Touch fax and telephone numbers 1-4, press the One Touch button assigned to that number.
  • Page 11 When the WiFi light is on, your Brother machine is connected to a wireless access point. When the WiFi light blinks, the wireless connection is down, or your machine is in the process of connecting to a wireless access point.
  • Page 12 6. Copy buttons Options Press to access temporary settings for copying. 2 in 1 (ID) Copy Press to copy both sides of an identification card onto a single page. 2-sided Press to copy on both sides of a sheet of paper. 7.
  • Page 13 Power On/Off • Turn on the machine by pressing • Turn off the machine by pressing and holding . The LCD displays Shutting Down and stays on for a few seconds before turning off. If you have an external telephone or TAD connected, it is always available.
  • Page 14 When the WiFi light is on, your Brother machine is connected to a wireless access point. When the WiFi light blinks, the wireless connection is down, or your machine is in the process...
  • Page 15 5. Liquid Crystal Display (LCD) Displays messages to help you set up and use the machine. If the machine is in Ready Mode or COPY Mode, the LCD displays: Stack Copies:01 □□■□□ 100% Auto a. Type of copy b. Number of copies c.
  • Page 16 • Press to start scanning documents.

  • Page 17: Access Brother Utilities

    Access Brother Utilities Select the operation you want to use. Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your device. Do one of the following: ® ® • (Windows XP, Windows Vista ®...

  • Page 18: Initial Setup

    Set the Date and Time Press a or b to display the Ring option, and then press OK. Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW Press a or b to display the High, Med, Low, or Off option, and then press OK. Press Menu.
  • Page 19 Press a or b to display the General Setup option, and then press OK. Press a or b to display the Volume option, and then press OK. Press a or b to display the Speaker option, and then press OK. Press a or b to display the High, Med, Low, or Off option, and then press OK.

  • Page 20: Paper Handling

    Paper Handling Load Paper Load and Print using the Paper Tray • If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper size.

  • Page 21: Set The Check Size

    Set the Check Size Make sure the paper is below the Your Brother machine's Check Size setting maximum paper mark (b b b). causes the machine to display a message when you remove the paper tray from the...

  • Page 22: Change The Paper Type

    If you use any of the types of paper listed above, they may damage your machine. This Plain, Thick, Thicker, or Recycled damage is not covered under any Brother Paper option, and then press OK. warranty or service agreement. Press Stop/Exit.

  • Page 23: Print

    ® ® (Windows Paper (Windows Select the print command in your application. Select Brother MFC-XXXX series (where XXXX is the name of your model). Click OK. Complete your print operation. • Select A4 size paper when using the For more information, see the Online automatic 2‑sided printing option.
  • Page 24 Single Sheet of Paper ® (N in 1) (Windows Select the print command in your application. Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.

  • Page 25: Printing On Envelopes, Thick Paper, Or Labels

    Printing on Envelopes, (For printing envelopes) Pull down the two green levers, one on the left side Thick Paper, or Labels and one on the right side, to the envelope position as shown in the When the back cover (face-up output tray) is illustration.
  • Page 26 Select the print command in your application. Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button.

  • Page 27: Printing On Plain Paper, Thin Paper, Recycled Paper, Or Bond Paper Using The Manual Feed Slot

    Printing on Plain Paper, Thin Slide the manual feed slot paper guides to the width of the paper. Paper, Recycled Paper, or Bond Paper using the Manual Feed Slot • Load the paper into the manual feed slot with the printing surface face up. •...
  • Page 28 Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. Click the Paper Size drop-down list and select your paper size. Click the Media Type drop-down list and select the type of paper you are using.

  • Page 29: Copy

    Copy Copy a Document Do one of the following: • For MFC models Press (COPY). Make sure you have loaded the correct size paper in the paper tray. Use the dial pad to enter the number of copies you want. Do one of the following: •...

  • Page 30: Copy Settings

    Copy Settings Copy Option To change Copy settings, press the Options button. Menu selections Options Quality Auto Text Photo Receipt Stack/Sort Stack Sort Brightness Increase the brightness to make the text lighter. Decrease the brightness to make the text darker. Contrast Increase the contrast to make an image clearer.
  • Page 31 Menu selections Options Page Layout Off(1 in 1) 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) 2-sided (available only for certain 1sided→2sided L models) 1sided→2sided S...

  • Page 32: Copy Multiple Pages On Both Sides Of The Paper

    Copy Multiple Pages on Do one of the following: Both Sides of the Paper • Place the document face up in the ADF. (If you are copying multiple pages, You must choose a 2-sided copy layout we recommend using the ADF.) from the following options before you can start 2-sided copying: Portrait...

  • Page 33: Copy A 2-Sided Document Using The Scanner Glass

    Copy a 2-sided Document Press a or b to select one the following layout options, and then press OK. Using the Scanner Glass • 1sided→2sided L • 1sided→2sided S You must choose a 2-sided copy layout from the following options before you can start 2-sided copying.

  • Page 34: Copy Both Sides Of An Id Card Onto One Page

    Press Start to scan the page. Copy Both Sides of an ID Card onto One Page After the machine scans the page, Use the 2in1 (ID) Copy feature to copy both select the Yes or No option. sides of an identification card onto one page, keeping the original card size.
  • Page 35 Use the dial pad to enter the number of copies you want. • For DCP models Press a or b to enter the number of copies you want. Press Start. The machine scans one side of the identification card. After the machine has scanned the first side, turn over the identification card.

  • Page 36: Scan

    ControlCenter4. The your Brother machine. Use the software ControlCenter4 application opens. applications provided by Brother, or use your favourite scanning application. Save Scanned Documents and Photos to a Folder as a...

  • Page 37: Scan Using The Scan Button On Your Brother Machine

    Scan Using the Scan Click the File button. The scan settings dialog box appears. Button on Your Brother Machine Scan Using the Scan Button on the Machine Do one of the following: • Place the document face up in the ADF.
  • Page 38 LCD instructions to complete the scanning job. • In order to change scan settings, Brother's Control Center software must be installed on a computer connected to the machine. Select the scan settings you want to change: •...

  • Page 39: Fax

    Before Faxing Related Information Set Your Station ID • How to Enter Text on Your Brother Machine on page 62 Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW Set the machine to print your Station ID and the fax's date and time at the top of each fax you send.

  • Page 40: Set Telephone Line Compatibility For Interference And Voip Systems

    Internet connection, rather changing the compatibility than a traditional phone line. setting to Basic (for • Brother does not recommend the use VoIP). of a VoIP line. VoIP limitations in general can cause some functions of the fax machine not to work correctly.
  • Page 41 or voice calls and handling them in one of the following ways: • Faxes will be received automatically. • Voice calls will start the F/T ring to tell you to pick up the call. The F/T ring is a fast pseudo/double-ring made by your machine.

  • Page 42: Choose The Correct Receive Mode

    Choose the Correct Receive Mode Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/MFC-L2703DW You must choose a Receive Mode depending on the external devices and telephone services you have on your line. By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you select the correct mode.
  • Page 43 Press Stop/Exit. Related Information • Fax and Telephone Problems on page 49...

  • Page 44: Set The F/T Ring Time (Fast Double-Ring)

    Set the F/T Ring Time (Fast Set the Number of Rings Double-ring) Before the Machine Answers (Ring Delay) Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ Related Models: MFC-L2701DW/MFC-L2703DW MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW When you set the Receive Mode to Fax/Tel Mode, if the call is a fax, your machine will When somebody calls your machine, you will automatically receive it.

  • Page 45: Store Numbers

    Store Numbers Store Speed Dial Numbers Related Models: Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW MFC-L2701DW/MFC-L2703DW Use the Speed Dial numbers to store up to Store fax and telephone numbers in the 200 numbers with a name. machine for quick dialling and broadcasting faxes to groups.

  • Page 46: Change Or Delete Speed Dial Numbers

    Stop/Exit. Press Stop/Exit. Press Stop/Exit. Change or Delete Speed Dial Numbers Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW You can change or delete Speed Dial Codes. Press Menu. Press a or b to display the Fax option, and then press OK. Press a or b to display the Address...

  • Page 47: Telephone Services And External Devices

    Telephone Services and External Devices Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/MFC-L2703DW You may be able to use the following services and connections with your Brother machine. These are summaries of ways to connect your machine. For details about each topic, see the Online User's Guide.

  • Page 48: Send And Receive A Fax Using Your Machine

    Send and Receive a Fax Using Your Machine Send a Fax Enter the fax number. • Using the dial pad Related Models: Enter the fax number using the dial MFC-L2700D/MFC-L2701D/MFC-L2700DW/ pad. MFC-L2701DW/MFC-L2703DW Press (FAX). Do one of the following: • Place the document face up in the ADF.
  • Page 49 Press Start. The machine scans and sends the document. If you placed the document on the scanner glass, follow the instructions in the table: Option Description To scan the next page, press 1 to select the Yes option, and then place the next page on the scanner glass.

  • Page 50: Fax Using Your Computer (Pc-Fax)

    MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW MFC-L2701DW/MFC-L2703DW The Brother PC-FAX feature lets you send a Use Brother's PC-FAX software to receive file, created in any application on your faxes on your computer, screen them, and computer, as a standard fax and even attach print only those faxes you want.
  • Page 51 ® Windows Click Start > All Programs > If you choose On, the machine will print Brother > Brother Utilities. the fax at your machine before transferring it to your computer so you will Click the drop-down list and select have a copy.

  • Page 52: Troubleshooting

    Troubleshooting Use this section to resolve problems you may encounter when using your Brother machine. Identify the Problem Even if there seems to be a problem with your machine, you can correct most problems yourself. First, check the following: • The machine's power cord is connected correctly and the machine's power is on.

  • Page 53: Error And Maintenance Messages

    2. See the Online User's Guide: Error and Toner Low Maintenance Messages xxxxxxxxxx 3. Visit Frequently Asked Questions (FAQs) on the Brother Solutions Center at http://support.brother.com Error and Maintenance Messages The most common error and maintenance messages are shown in the table. Error Message...
  • Page 54 Error Message Cause Action Drum ! The corona wire on the Clean the corona wire on the drum drum unit must be cleaned. unit. The drum unit or the toner Put the toner cartridge in the drum cartridge and drum unit unit.
  • Page 55 Reinstall the toner cartridge and drum unit assembly in the machine. If the problem continues, replace the toner cartridge. Print Unable XX The machine has a • (MFC-L2700D/MFC-L2701D/ mechanical problem. MFC-L2700DW/MFC-L2701DW/ MFC-L2703DW) To prevent you from losing the received fax data in the machine's...
  • Page 56 Error Message Cause Action Scan Unable XX The machine has a • (MFC-L2700D/MFC-L2701D/ mechanical problem. MFC-L2700DW/MFC-L2701DW/ MFC-L2703DW) To prevent you from losing the received fax data in the machine's memory, transfer the data to another Fax machine or to your computer before turning off the machine.
  • Page 57 Error Message Cause Action Toner Ended The toner cartridge is at the Replace the toner cartridge with a end of its life. new one. Toner Low If the LCD displays this Order a new toner cartridge now so message you can still print. you have it ready when the LCD The toner cartridge is near displays Replace Toner.

  • Page 58: Fax And Telephone Problems

    Fax and Telephone Problems Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/MFC-L2703DW If you cannot send or receive a fax, check the following: Connect one end of the telephone line cord to the area labelled "LINE", and then connect the other end of the telephone line cord directly to a telephone wall socket.

  • Page 59: Troubleshooting For Other Fax Problems

    If you are using a telephone answering machine (External TAD mode) on the same line as the Brother machine, make sure your answering machine is set up correctly. 1. Plug the telephone line cord directly from the wall telephone jack to your Brother machine’s LINE jack.
  • Page 60 Difficulties Suggestions Dialling does not work. Check all line cord connections. (No dial tone) Poor sending quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your machine’s scanner operation. If the copy quality is not good, clean the scanner. For more information, see the Online User's Guide: Telephone and Fax Problems Vertical black lines...

  • Page 61: Print Or Scan Problems

    User's Guide: Select Your Network Connection Type Click (Start) > All Programs > For a Wireless Network connection Brother > Brother Utilities. • Confirm your machine's Wi-Fi light Click the drop-down list and select status. your model name (if not already If the Wi-Fi light on your machine's selected).
  • Page 62 Enable the WLAN connection and set up the wireless network connection. For more information, see the Online User's Guide: Introduction to Your Brother Machine If you cannot print on both sides of paper, check the following: Change the paper size setting in the...

  • Page 63: Document And Paper Jams

    Document and Paper Jams Find the Jammed Document Clear the Document Jam or Paper If your document or paper jams inside the The Document is Jammed in the Top of the machine, the LCD message or Status Monitor will help you to find it. Open the ADF cover.

  • Page 64: Clear The Paper Jam

    Remove Small Paper Scraps Jammed in Clear the Paper Jam the ADF Always remove the remaining paper from the Insert a strip of stiff paper, such as paper tray and straighten the stack when you cardstock, into the ADF to push any are adding new paper.
  • Page 65 Fan the stack of paper to prevent further Paper is Jammed in the Output jams, and slide the paper guides to fit Paper Tray the paper size. When the paper is jammed in the output paper tray, do the following: Use both hands to open the scanner.
  • Page 66 Paper is Jammed at the Back of the WARNING Machine HOT SURFACE If the machine's control panel or the Status Monitor indicates that there is a jam in the The machine's internal parts will be extremely back (Rear) of the machine, complete the hot.
  • Page 67 Close the fuser cover. Make sure the Paper is Jammed inside the blue tabs at the left and right sides lock Machine into place. If the machine's control panel or the Status Monitor indicates that there is a jam inside the machine, complete the following: Leave the machine turned on for 10 minutes.
  • Page 68 WARNING HOT SURFACE The machine's internal parts will be extremely hot. Wait for the machine to cool down before touching them. Pull out the jammed paper slowly. Install the toner cartridge and drum unit assembly into the machine. Close the front cover.
  • Page 69 Paper is Jammed in the 2-sided Pull the jammed paper out of the machine or out of the 2‑sided tray. Tray If the machine's control panel or the Status Monitor indicates that there is a jam in the 2- sided paper tray, do the following: Leave the machine turned on for 10 minutes.
  • Page 70 If paper is not caught inside the 2-sided Put the paper tray firmly back in the tray, open the back cover. front of the machine. WARNING HOT SURFACE The machine's internal parts will be extremely hot. Wait for the machine to cool down before touching them.

  • Page 71: Appendix

    Appendix How to Enter Text on Your Brother Machine DCP-L2520D/DCP-L2540DW/DCP-L2541DW When setting certain options, such as the Network Key, you must enter characters on the machine: • Hold down or repeatedly press a or b to select a character from this list: 0123456789abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ(space)!"#$...
  • Page 72 Press button One time Two times Three times Four times Five times • Inserting spaces To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters. •...

  • Page 73: Supplies

    FREE website designed as a resource to help you easily create and print customized materials for business and home use with photos, text and creative touch. Mac users can access Brother CreativeCenter at this web address: http://www.brother.com/creativecenter...

  • Page 74: Index

    Index ADF (Automatic Document Feeder)..LCD (Liquid Crystal Display)....1 ........20, 23, 28, 39 Automatic fax receive......... 31, 33 Maintenance messages.......44 Manual receive ........31, 33 Control Panel Overview......1 Manual feed slot......16, 18 Copy............ 20 settings..........21 One Touch Dial changing .........36 Date and time........9 storing ..........36 Distinctive Ring........
  • Page 75 Voice Mail..........38 VoIP systems......... 31, 38 Volume...........9...
  • Page 76 For Australia Only: Support – For technical support of your Brother Product other than what you can resolve through the User’s Guide, please visit our website or Solutions website (see below) to find an answer to FAQs/Troubleshooting, locating Drivers & Software.
  • Page 77 These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will support only machines purchased in their own countries. LEM600040-01 OCE/ASA Version A...

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