Panasonic DECT Portable Station KX-TCA256 Operating Instructions Manual
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Panasonic DECT Portable Station KX-TCA256 Operating Instructions Manual

Panasonic DECT Portable Station KX-TCA256 Operating Instructions Manual

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Thank you for purchasing the Panasonic KX-TCA256, DECT Portable Station. Please
read this manual carefully before using this product and save this manual for future
use.
This manual is designed to be used with the KX-TCA256 DECT Portable Station and a
Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System.
Please use only a Panasonic battery and charge the battery for more
than 5.5 hours before initial use.
DECT Portable Station

Operating Instructions

Model No.
KX-TCA256
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Summary of Contents for Panasonic DECT Portable Station KX-TCA256

  • Page 1: Operating Instructions

    This manual is designed to be used with the KX-TCA256 DECT Portable Station and a Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System. Please use only a Panasonic battery and charge the battery for more than 5.5 hours before initial use.

  • Page 2: Table Of Contents

    Table of Contents Before Initial Use ... 4 Before Operating the PS... 5 Location of Controls ... 5 Connection ... 6 Battery Installation... 7 Battery Charge ... 7 Power On/Off ... 8 Display Icons... 8 Operation Outline ... 9 Function Menu Display... 10 PBX Feature Menu...
  • Page 3 Walkie-Talkie... 45 Using the Belt Clip... 47 Wall Mounting ... 47 Troubleshooting ... 48 Troubleshooting ... 48 Important Information ... 49 Battery Information... 49 Safety Instructions... 51 Disposal Information ... 54 Table of Contents...

  • Page 4: Before Initial Use

    Please read “Important Information” on page 49 before use. Read and Before Initial Use understand all instructions. Registration Your PS (Portable Station) must be registered in the Business Telephone System and you have to determine the extension number before initial use. Accessories ( j-included/ i-optional) j AC adaptor...

  • Page 5: Before Operating The Ps

    Before Operating the PS Location of Controls Ringing/Charge Indicator Headset Jack Open the cover. TALK MESSAGE Charge Contact RECALL Before Operating the PS Back view Speaker Receiver Display Soft Keys CANCEL/POWER Joystick CLEAR/TRANSFER INTERCOM Charge Contact Microphone...

  • Page 6: Connection

    RECALL: Used to disconnect the current call and make another call without hanging up, or answer Call Waiting from the telephone company. Connection Fasten the AC adaptor cord to the cord holder. cord holder •...

  • Page 7: Battery Installation

    Battery Installation Insert the battery as shown. Close the cover as indicated by the arrow. Battery Charge At the time of shipment, the battery is not charged. Please charge the battery for more than 5.5 hours before initial use. • When the battery has been completely charged, the charge indicator will change from red to green.

  • Page 8: Power On/Off

    Before Operating the PS Power On/Off Power On Press POWER for about 2 seconds. • When the PS is turned on, it will be in standby mode. Standby mode is the state of the PS when it is not performing any operations and is awaiting calls. Display Icons 301:Paul 3.Jul 10:08...

  • Page 9: Operation Outline

    Operation Outline Functions of the PS are accessed through the display menu, and selected with the joystick and soft keys. The guidance display is shown in standby mode for easy operation. Panasonic 99998822 David Baker 9876543210 ...

  • Page 10: Function Menu Display

    Before Operating the PS Function Menu Display Press the joystick to display the function menu. Main menu – while in standby mode Caller ID Sub menu – while in off-hook/during a conversation Phone book Caller ID: Displays the incoming call log. Ringer Option: Displays the “Ringer Option”...

  • Page 11: Pbx Feature Menu

    PBX Feature Menu Functions of the PS can be activated through the display key list. Move the joystick left to display the key list. Pause Before Operating the PS Pause: Inserts a dialling pause. FWD/DND: Used to change Call Forwarding or Do Not Disturb settings.

  • Page 12: Flexible Key Display

    (F-CO key), or used as a function key. Move the joystick right to display the flexible key list. Here you can access the 12 flexible keys. The icon shown beside each F-CO key indicates line status similarly to the LED indicators on a Proprietary Telephone; means the same thing as a green LED, and...

  • Page 13: Soft Key Display

    Soft Key Display Icons and information shown on the display will vary depending on the state of use. To select an item shown on the display, press the corresponding soft key. Opens the Handset Phonebook. Opens the main menu. Opens the function menu. Displays the outgoing call log.

  • Page 14: Ringer Volume Adjustment

    Before Operating the PS Ringer Volume Adjustment Press the Select “ joystick. Option”. Select the desired setting (6 levels/ Meeting Mode/Off). • In Meeting Mode: Vibration only/Key tone off/Microphone volume high • You can select whether the PS will vibrate while receiving a call. Receiver/Speaker Volume Adjustment During a conversation Move the joystick UP or DOWN to adjust the volume.

  • Page 15: Key Lock

    • When set to “Auto”, the language settings of the Business Telephone System will be used automatically. • The display language of both the PS and Business Telephone System can be selected, and both should be set to the same language. Refer to the Business Telephone System User manual for more details.

  • Page 16: Making Calls

    Making Calls Making Calls Calling Another Extension Press TALK. Calling an Outside Party Using the line access numbers Press Enter the line TALK. access number. Using Flexible CO keys Press the idle CO key number (0-9, Move the joystick Select the RIGHT.

  • Page 17: Hot Key Dial

    Hot Key Dial You can make a call by simply pressing the assigned number as hot key. Press and hold the dialling button assigned as a hot key. • To assign a phone number as hot key, see page 30. Using the Call Log Feature Display Icon...
  • Page 18 Making Calls Using the Incoming Call Log Select the desired item. Using the Incoming Call Log Group Press the right soft key. Press the joystick. • If an outside call is received from a phone number stored in the Handset Phonebook, the number and name of the caller will be displayed in the call log.

  • Page 19: Using The Phonebook

    You can make a call using the numbers stored in the Handset Phonebook. (See page 26.) You can make a call using the numbers stored in the Business Telephone System. You can make a call using the extension numbers stored in the Business Telephone System.
  • Page 20 Making Calls • * Press the dialling button (0-9) that corresponds to the letter you are searching for. Press the dialling button repeatedly until the desired key is displayed. • You can search for an item stored in the Phonebook, as shown below: ...

  • Page 21: Receiving Calls

    Receiving Calls Intercom Calls/Outside Calls/Group Calls While receiving a call Intercom Calls/Outside Calls/Group Calls To answer a call when the PS is ringing Press TALK. Intercom Calls To answer a call when the PS is ringing Press INTERCOM. Outside Calls To answer a call on a specific line Move the joystick...

  • Page 22: Caller Id

    Receiving Calls Caller ID If an outside call which contains Caller ID information is received, this information will be logged in the incoming call log. 301:Paul New Calls 3.Jul 10:08 New calls have been received. Press the right soft key. Calling back to the caller Select the desired item.

  • Page 23: During A Conversation

    During a Conversation Transferring a Call Transferring to an extension During a conversation Press CLEAR/ TRANSFER. Transferring to an outside party During a conversation Press CLEAR/ Enter the line TRANSFER. access number. • * The line access number (default) varies depending upon country/area. Consult your dealer for more details.
  • Page 24 During a Conversation To hold (Exclusive Call Hold) You can hold a call exclusively so that only you can retrieve the call. During a conversation Press the left soft key. • The method used to hold a call depends on the Call Hold mode (Regular Hold/ Exclusive Call Hold).

  • Page 25: Hands-Free Conversation

    Hands-free Conversation You can talk with the calling party alternately through the speaker without holding the PS. During a conversation Press TALK to toggle between the two modes (Hands-free/Receiver). • If you put the PS on the charger during a conversation, the call will be disconnected.

  • Page 26: Using The Phonebook

    Using the Phonebook Using the Phonebook Handset Phonebook You can store up to 200 phone numbers in the Handset Phonebook. Each phone number can be assigned a name and category number for easy access. All phonebook items are stored in alphabetical order. Incoming Call Identification You can organise entries in the Handset Phonebook into one of 9 categories.
  • Page 27 Editing Press the Select the left soft key. desired item. Name Phone Number Private Category • To enter characters, see page 31. • * The valid digits are 0-9, “ • * Although up to 200 Phonebook items can be stored, each phone number stored in the Phonebook that contains over 24 digits counts as two Phonebook items.

  • Page 28: Storing An Item In The Handset Phonebook

    Using the Phonebook Deleting Press the left soft key. Press the joystick. Storing an item in the Handset Phonebook Using the Outgoing Call Log Press the Select the right soft desired item. key. category no. Enter a name, phone number, and select the category number or Off.
  • Page 29 Using the Incoming Call Log Group Move the Press the joystick right UP or DOWN. soft key. Press the Select “Save joystick. Phonebook”. Using the PBX System Phonebook Press the Press the left soft key. left soft key. Press the Enter a name, phone number, and joystick.

  • Page 30: Hot Key Dial

    Using the Phonebook Hot Key Dial The phone numbers stored in the Handset Phonebook can be assigned as hot key. Press the left soft key. Select a blank hot key number (1-9). • A “ ” will be displayed next to hot key numbers which have a phonebook item registered to them.

  • Page 31: Entering Characters

    Entering Characters You can enter characters and digits using the dialling buttons. You can select one of 5 character modes by pressing the right soft key while entering a name. The function icon above the soft key displays the current character mode. See “Character Mode Table”...
  • Page 32 Using the Phonebook Character Mode Table...

  • Page 33: Feature List

    Feature List This feature list applies only when your PS is connected to a KX-TDA series Business Telephone System. For further information, refer to the KX-TDA series/KX-TD816/ KX-TD1232 Business Telephone System User Manual or consult your dealer. R.B. Tone: Ringback Tone...

  • Page 34: Useful Features

    Feature List Feature To set While hearing a busy tone Automatic Callback To answer from an idle extension Busy While hearing a callback ring To add another party during a conversation Multiple Party Conversation To leave a conference Call Forwarding Operation Making Calls R.B.

  • Page 35: Do Not Disturb

    Feature Do Not Disturb Call Pickup Sending a While hearing a busy tone Call Waiting Tone* To set/cancel for intercom calls To set/cancel for outside calls Call Waiting To hold the current call and then talk to the new party While hearing a call waiting tone To page Wait for an answer.
  • Page 36 Feature List Feature To set Absent Message To cancel Log-in/ Log-out Extension Setting Clear Caller Message Waiting Called extension To lock Extension Lock To unlock • * When the Hot Line feature is set using this method, the “Hot Line” icon will not be displayed.

  • Page 37: Programming

    Programming Changing the Initial Settings You can customise the handset by editing the settings found under “Setting Handset” in the menu list, as follows: Press the joystick. Select the desired sub item. • To return to the previous menu, press •...

  • Page 38: Handset Setting Menu Layout

    Programming Handset setting menu layout Setting Handset Memo Alarm Ringer Option Tone Option Display Option Call Option Registration Select Base Other Option Ringer Volume Vibration EXT Ringer Type INT Ringer Type Group Ring Type Private Ring Charger Key Tone Range Warning Standby Display Select Language LED Colour...
  • Page 39 Main Item Sub Item An alarm will sound at the set time. Memo Alarm A memo can also be displayed. (See page 42.) Ringer Volume Ringer Option Vibration EXT Ringer Type INT Ringer Type Group Ring Type Private Ring Charger Tone Option Key Tone Range Warning...
  • Page 40 Either the Handset Phonebook information or the information stored in the Business Telephone System can be displayed. Adjusts the LCD contrast. Selects whether the guidance display is shown or not in standby mode.
  • Page 41 Main Item Sub Item Register H/set Registration Cancel Base Select Base Other Option Change H/S PIN Auto Talk Reset Handset Any Key Answer Auto Answer Auto Ans Delay Flex Key Edit • * XX is identical to the CO line group number and 8XX represents any 3-digit code starting with “8”.
  • Page 42 Programming Memo alarm setting Press the joystick. Select the alarm number (1-3). When “Once/Daily” is selected date/time* Once: Enter date and time. Daily: Enter time. Select the ringer type. (1-15). When “Off” is selected Press the joystick. To stop the alarm Press CANCEL.
  • Page 43 Flexible key edit Press the Select joystick. “ Setting Handset”. Press the Select the joystick. desired flexible key. • * Items on page 44 can be assigned, and accessed through the display operation. • To assign an item other than “PBX setting” to a flexible key which has already been used, first set the key to “Not stored”.
  • Page 44 Programming Main Item PBX setting Menu Caller ID Ringer Option New Phonebook Setting Handset PBX Program Walkie-Talkie H/set Phonebook Dialing PBX Sys Dialing PBX EXT Dialing Redial Call log Incoming Log Incoming LogGrp • To access sub-items, press Sub-Items Ringer Volume Vibration EXT Ringer Type INT Ringer Type...

  • Page 45: Others

    Others Walkie-Talkie Using Walkie-Talkie mode, you can communicate with another handset even when out of range of a base unit. Only a Panasonic DECT Portable Station which supports Walkie- Talkie can be used. Handsets have to be in Walkie-Talkie mode, and have the same Walkie-Talkie group number.
  • Page 46 Others Setting the Walkie-Talkie mode Press the Select joystick. “ Talkie”. group no. Enter the group number* (3 digits). • To exit the operation, press • * Any 3 digits can be used. Make a note of the group number you set here. •...

  • Page 47: Using The Belt Clip

    Using the Belt Clip You can hang the handset on your belt. Allows phone straps and similar objects to be connected. Wall Mounting Connect the AC adaptor to the charger. Charger AC adaptor Mount the charger securely on the screws. To remove the belt clip.

  • Page 48: Troubleshooting

    → Try again later. • The number which you dialled is restricted by the Business Telephone System. → Consult your dealer. • The key lock mode is ON. → To cancel the mode, press the joystick for about 2 seconds.

  • Page 49: Important Information

    Replacing the Battery If “ ” flashes after a few telephone calls even when the battery has been fully charged, it is time to replace the battery with new one. 1) Turn the power off to prevent memory loss.
  • Page 50 Important Information Please replace with Panasonic battery only. • Please order part number N4HHGMB00007 or HHR-P103. If you replace the battery before the low battery warning appears, the battery strength icon may display an incorrect reading. In this case, use the PS as normal with the new battery installed.

  • Page 51: Safety Instructions

    RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING Safety Instructions Pay special attention to the safety suggestions listed below. Safety To reduce the risk of fire or injury to persons, read and follow these instructions. 1) Use only the AC adaptor, battery and charger indicated in this manual.
  • Page 52 2) Normally, you get greater range outdoors than indoors. If there are obstacles such as walls, noise may interfere with your telephone calls. In particular, high metal shelves or reinforced concrete walls will restrict your operating range.
  • Page 53 IMPORTANT NOTICE: Under power failure conditions, this wireless telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use in emergencies. When a failure occurs which results in the internal parts becoming accessible, disconnect the AC adaptor immediately and return this unit to the place of purchase or service centre.

  • Page 54: Disposal Information

    Important Information Disposal Information Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households) This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis.
  • Page 55 Notes Notes...
  • Page 56 PTC200 6.11.1 (3) All Customer Equipment (fail safe requirements) 3. Under power failure conditions this appliance may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use. Following declaration is applicable to KX-TCA256CE/KX-TCA256E only 1321 This device is a DECT Portable station operating in the frequency band of 1880 MHz to 1900 MHz.

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