Fujitsu S1100 Operator's Manual

Color image scanner
Hide thumbs Also See for S1100:
Table of Contents

Quick Links

P3PC-3252-03ENZ0
Operator's Guide
Table of Contents
loading

Summary of Contents for Fujitsu S1100

  • Page 1 P3PC-3252-03ENZ0 Operator's Guide...
  • Page 2: Introduction

    Introduction Thank you for purchasing the color image scanner ScanSnap S1100 (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this guide and "Getting Started" thoroughly before using the ScanSnap to ensure correct use.
  • Page 3 Introduction Manufacturer PFU LIMITED International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan Phone: (81-44) 540-4538 © PFU LIMITED 2010-2012 Disclaimer Reproducibility of the image data Confirm that the image data scanned with the ScanSnap meets your requirements (e.g. image reproducibility in size accuracy, information amount, fidelity, content and color).
  • Page 4 Introduction Manuals Read the following manuals as needed when using the ScanSnap. Manual Description Reference Method ScanSnap S1100 Read this manual before you Included in the package. Getting Started start using the product because it contains important information about the safe use of the ScanSnap.
  • Page 5 Introduction Manual Description Reference Method Read these manuals when ScanSnap Organizer using this product for the first Select [Start] menu → [All Programs] → User's Guide time, or when you need more [ScanSnap Organizer] → [Manual]. information on product features, dialog boxes/ CardMinder User's Guide Select [Start] menu →...
  • Page 6 Introduction Manual Description Reference Method Read these Help files when For details about how to start up the Help, ScanSnap Organizer questions or problems refer to the User's Guide for each product. Help regarding operations (e.g. when setting items) arise. These Help files explain about CardMinder Help operations, dialog boxes/...
  • Page 7: About This Manual

    Introduction ■ About This Manual Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap. Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them.
  • Page 8: Symbols Used In This Manual

    Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.
  • Page 9: Screen Examples In This Manual

    Introduction Screen Examples in This Manual Windows screen Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The screenshots used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you are using.
  • Page 10: Abbreviations Used In This Manual

    Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: ® Windows 7 : Windows 7 Starter operating system, English Version ® Windows 7 Home Premium operating system, English Version ® Windows 7 Professional operating system, English Version ®...
  • Page 11 If the descriptions differ from the actual displayed screens, refer to ABBYY FineReader for ScanSnap Help. Cardiris : Cardiris™ for ScanSnap Google Docs : Google Docs™ ScanSnap : Color image scanner ScanSnap S1100 Carrier Sheet : ScanSnap Carrier Sheet...
  • Page 12: Table Of Contents

    Contents Introduction ................... 2 ■ About This Manual ............... 7 ScanSnap Overview..............17 Features of the ScanSnap ..............18 Parts and Functions ................21 ■ Front..................... 21 ■ Side ...................... 22 ■ Output Guide..................22 System Requirements ................ 23 ■ Windows....................23 ■...
  • Page 13 Contents Installing in Mac OS ................52 ■ How to Install the Software ..............52 ■ ScanSnap Software ................53 ■ Evernote for Mac.................. 57 ■ SugarSync Manager for Mac ............... 60 Using the ScanSnap (for Windows Users) ....... 62 ScanSnap Manager Icon and Operations .........
  • Page 14 Contents ■ Saving Data to a Mobile Device ............207 Using the ScanSnap in Various Ways ..........219 ■ Scanning Color Documents in Gray or Black & White Mode ..... 219 ■ Scanning Color Documents in High Compression Mode ....221 ■...
  • Page 15 Contents ■ Storing Scanned Images in iPhoto............. 330 ■ Saving Documents to Evernote............335 ■ Saving Handwritten Notes to Evernote ..........342 ■ Saving Documents to Google Docs ........... 347 ■ Posting to Salesforce Chatter ............356 ■ Saving Data to Your SugarSync Folder ..........366 ■...
  • Page 16 Contents Purchasing/Cleaning the Carrier Sheet .......... 442 ■ Purchasing the Carrier Sheet............. 442 ■ Cleaning the Carrier Sheet..............443 Installation Specifications ............... 444 About Maintenance ..............445 Index................... 446...
  • Page 17: Scansnap Overview

    ScanSnap Overview This chapter explains about the features, part names and functions, system requirements, and basic operations of the ScanSnap. Features of the ScanSnap ..........18 Parts and Functions .
  • Page 18: Features Of The Scansnap

    Features of the ScanSnap Features of the ScanSnap The main features of the ScanSnap are as follows: Turn documents into digital data by just pressing the [Scan/Stop] button By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.
  • Page 19 Features of the ScanSnap Automatically recognize color and black & white documents (Auto color detection) The ScanSnap determines the color mode of each document, saves color documents in color, black & white documents in black & white, and black & white documents with photos or illustrations in grayscale.
  • Page 20 Features of the ScanSnap Organize and manage scanned images by linking with ScanSnap Organizer Setting a keyword (Intelligent Indexing) Keywords can be set by the following methods: - Recognize a character string on a page (OCR) and set as a keyword (Zone OCR) - Set any character string as a keyword - Set a marked character string as a keyword (Marker Index) - Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop)
  • Page 21: Parts And Functions

    Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts. ■ Front Feed guide Open to use the ScanSnap. Opening the feed guide turns on the ScanSnap. Output guide For details, refer to "Output Guide" (page 22).
  • Page 22: Side

    Parts and Functions ■ Side Tape seal Remove this tape seal after installing the software. USB connector ■ Output Guide Output guide Open the output guide to eject documents from the front of the ScanSnap. Select an ejection method depending on the document type you are scanning.
  • Page 23: System Requirements

    System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows Windows 7 Windows Vista (*1) Windows XP (*2) Operating system (32 bit/64 bit) (32 bit/64 bit) (32 bit) ® Intel Core™ 2 Duo 2.2 GHz or higher recommended ®...
  • Page 24 System Requirements Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not function properly). Make sure to use a powered hub equipped with an AC adapter if you are using a commercially available USB hub.
  • Page 25: Mac Os

    System Requirements ■ Mac OS Mac OS X v10.4 Operating system (*1) Mac OS X v10.7 Mac OS X v10.6 Mac OS X v10.5 (*2) ® Intel Core™ 2 Duo 2.4 GHz or higher recommended ® ® (minimum: Intel Core™ Duo 1.83 GHz or PowerPC G5 1.6 GHz) 512 MB or more (1 GB or more recom- Memory...
  • Page 26 System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size A4 (catalog) Estimated image data size (KB) Automatic Color mode Normal Better Best Excellent resolution Color 413.6 275.7 427.7 877.9...
  • Page 27: Turning The Scansnap On/Off

    Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer.
  • Page 28: Documents For Scanning

    Documents for Scanning Documents for Scanning This section explains about the documents that can be scanned with the ScanSnap. ■ Conditions for Documents That Can Be Scanned Conditions for documents that can be scanned with the ScanSnap are as follows: With the output guide open With the output guide closed Eject method (*1)
  • Page 29 Documents for Scanning When you scan documents written in pencil, there may be black traces left on them. It is recommended that you scan such documents by using the Carrier Sheet. Clean the rollers as often as possible when you scan such documents directly without using a Carrier Sheet because dirt accumulating on the rollers may cause feeding errors.
  • Page 30: Conditions For Using The Carrier Sheet

    Documents for Scanning ■ Conditions for Using the Carrier Sheet The Carrier Sheet (sold separately) is a sheet designed to transport documents through the ScanSnap. You can scan documents that are larger than A4/Letter size, photographs and clippings. Conditions for documents that can be scanned using the optional Carrier Sheet are as follows: CAUTION Do not use a damaged Carrier Sheet because it may damage or cause the scanner to malfunction.
  • Page 31: How To Load Documents

    How to Load Documents How to Load Documents Load a document in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 28). You can only load one document at a time in the ScanSnap. Open the feed guide of the ScanSnap.
  • Page 32 How to Load Documents Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up. The document is pulled in until it is set inside the ScanSnap. Insert the document by aligning it with the left edge of the feeding section if you specify a standard size other than [Automatic detection] which is the default paper size.
  • Page 33: Scanning Operation Flow

    Scanning Operation Flow Scanning Operation Flow This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use. Using the Quick Menu With the Quick Menu, even the first time users can easily use each ScanSnap function by following the instructions on the screen and perform scanning.
  • Page 34 Scanning Operation Flow Using the Quick Menu Without Using the Quick Menu Turn on the ScanSnap.(→ page Select a profile 1. Load a document in the ScanSnap. You can only load one document at a time. Documents for scanning (→ page How to load documents (→...
  • Page 35: Installing The Software

    Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them. Bundled Software Overview..........36 Installing in Windows .
  • Page 36: Bundled Software Overview

    Bundled Software Overview Bundled Software Overview This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software: ScanSnap Manager This scanner driver is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file.
  • Page 37 Bundled Software Overview You can download the following software from the Setup DVD-ROM. SugarSync Manager for Windows / SugarSync Manager for You can easily save files to your SugarSync folder using the ScanSnap.
  • Page 38: Installing In Windows

    Installing in Windows Installing in Windows This section explains how to install the software in Windows. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears. The functions of each button in the [ScanSnap Setup] dialog box are as follows.
  • Page 39 Installing in Windows Button Function Manuals Displays the [Manuals] dialog box where you can refer to the software manuals including "Troubleshooting (installation)". Browse DVD Contents Opens Windows Explorer to display the files from the DVD-ROM. Contact Us Displays contact information for customer support. Trial Software Displays the [Trial Software] dialog box from which you can install the trial version software.
  • Page 40: Scansnap Software

    Installing in Windows ■ ScanSnap Software Install the following software: ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
  • Page 41 Installing in Windows Click the [ScanSnap] button. The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield Wizard for ScanSnap] screen. Click the [Next] button. The [ScanSnap Setup] dialog box appears. Read the message about anti-virus software, and click the [OK] button. The [Select Features] screen appears.
  • Page 42 Depending on the number of the installed software, this step may be required more than once. The [Start Copying Files] screen appears. Confirm the settings, and then click the [Next] button. Installation starts. When the installation is complete, the [ScanSnap S1100 How to load a document (1/2)] screen appears.
  • Page 43 Installing in Windows Read the instructions, and click the [Next] button. The [ScanSnap S1100 How to load a document (2/2)] screen appears. Read the instructions, and click the [Next] button. The [InstallShield Wizard Complete] screen appears. Click the [Finish] button.
  • Page 44: Evernote For Windows

    Installing in Windows ■ Evernote for Windows Install Evernote for Windows in the following procedure. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears. If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe"...
  • Page 45 Installing in Windows Click the [Evernote] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Finish] button when the installation complete notification is displayed. Remove the Setup DVD-ROM from the DVD-ROM drive.
  • Page 46: Sugarsync Manager For Windows

    Installing in Windows ■ SugarSync Manager for Windows An Internet connection is required to install SugarSync Manager for Windows. The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
  • Page 47 Installing in Windows Click the [SugarSync] button. A web browser starts up and the SugarSync Manager for Windows download web page opens. Download and install SugarSync Manager for Windows. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
  • Page 48: Scan To Microsoft Sharepoint

    Installing in Windows ■ Scan to Microsoft SharePoint Install Scan to Microsoft SharePoint in the following procedure. For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Readme] button in the [Scan to Microsoft SharePoint] dialog box to open the Readme file.
  • Page 49 Installing in Windows Click the [Scan to Microsoft SharePoint] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Close] button when the installation complete notification is displayed. Remove the Setup DVD-ROM from the DVD-ROM drive. For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide.
  • Page 50: Trial Software

    Installing in Windows ■ Trial Software Install the trial versions of the software in the following procedure. For details about system requirements and installation, refer to "Readme" of the trial version software. Click on the name of the software in the [Trial Software] dialog box, then click the [Readme] button to open the Readme file.
  • Page 51 Installing in Windows Click the button of the trial software you want to install. The setup dialog box of the trial software appears (e.g. [Rack2-Filer Setup]). Click the [Install Product] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Finish] button when the installation complete notification is displayed.
  • Page 52: Installing In Mac Os

    Installing in Mac OS Installing in Mac OS This section explains how to install software in Mac OS. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears. The functions of each icon in the [ScanSnap] window are as follows.
  • Page 53: Scansnap Software

    Installing in Mac OS ■ ScanSnap Software Install the following software: ScanSnap Manager ABBYY FineReader for ScanSnap Cardiris The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears.
  • Page 54 Installing in Mac OS Click the [Continue] button. The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap Installer] screen. Click the [Continue] button. The [Important Information] screen appears. Read [Important Information], and then click the [Continue] button. The [Software License Agreement] screen appears. Read the "END-USER LICENSE AGREEMENT", and click the [Continue] button.
  • Page 55 ABBYY FineReader for ScanSnap or Cardiris cannot be installed on its own. An authentication window appears. Enter the user name and password for a user with Administrator privileges, and click the [OK] button. Installation starts. When the installation is complete, the [ScanSnap S1100 How to load a document 1] screen appears.
  • Page 56 Installing in Mac OS Read the instructions and click the [Continue] button. The [ScanSnap S1100 How to load a document 2] screen appears. Read the instructions and click the [Continue] button. The [The installation was completed successfully.] screen appears. Click the [Close] button.
  • Page 57: Evernote For Mac

    Installing in Mac OS ■ Evernote for Mac Install Evernote for Mac in the following procedure. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears. Double-click the [Other Software] icon.
  • Page 58 Installing in Mac OS Double-click the [Evernote] icon. A confirmation about accepting the license agreement appears. To accept the license agreement, click the [Agree] button. A window to start installing Evernote for Mac appears.
  • Page 59 Installing in Mac OS Drag the [Evernote] icon onto the [Applications] icon. Evernote for Mac is copied into the [Applications] folder. When the copying is finished, drag the Evernote icon on the desktop into the Trash. Remove the Setup DVD-ROM from the DVD-ROM drive. If the installation is not successfully completed, select [Troubleshooting (installation)] in the [ScanSnap] window and refer to Troubleshooting (installation).
  • Page 60: Sugarsync Manager For Mac

    Installing in Mac OS ■ SugarSync Manager for Mac An Internet connection is required to install SugarSync Manager for Mac. The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears.
  • Page 61 Installing in Mac OS Double-click the [SugarSync] icon. A web browser starts up and the SugarSync Manager for Mac download web page opens. Download and install SugarSync Manager for Mac. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
  • Page 62: Using The Scansnap (For Windows Users)

    Using the ScanSnap (for Windows Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations ........63 How to Perform a Scan .
  • Page 63: Scansnap Manager Icon And Operations

    ScanSnap Manager Icon and Operations (for Windows users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed by ScanSnap Manager. The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
  • Page 64: Right-Click Menu

    Opens the ScanSnap Manager Help. Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). About ScanSnap Manager Displays the [Version Information] dialog box. Preferences Displays the [ScanSnap Manager - Preferences] dialog box.
  • Page 65: Left-Click Menu

    To enable the Left-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. The Left-Click Menu does not appear when this check box is selected. Profiles configured for the following scanner models will be carried over to ScanSnap S1100 if the computer is the same:...
  • Page 66: How To Perform A Scan

    How to Perform a Scan (for Windows users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation Turn on the computer. The ScanSnap Manager icon appears on the taskbar when Windows starts up. If the ScanSnap Manager icon is not displayed, select [Start] menu →...
  • Page 67: Using The Quick Menu

    How to Perform a Scan (for Windows users) There are two ways to perform scanning, either with the Quick Menu or without using the Quick Menu. For details, refer to the following: Using the Quick Menu page 67 (→ Without Using the Quick Menu page 73 (→...
  • Page 68 How to Perform a Scan (for Windows users) Profile Button Description [Small File] button Settings are [Normal] (Color/Gray: 150 dpi, B&W: 300 dpi) for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to reduce the file size.
  • Page 69 How to Perform a Scan (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. You can also start scanning from the Right-Click Menu. For more details, refer to "Right-Click Menu" (page 64). Do not connect or disconnect the ScanSnap and other USB devices during scanning. Do not close the feed guide during scanning.
  • Page 70 How to Perform a Scan (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The Quick Menu appears. You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap Manager - Image scanning and file saving] dialog box. The [Scan/Stop] button on the ScanSnap flashes in blue during the scan.
  • Page 71 How to Perform a Scan (for Windows users) Application Description Scan to E-mail Displays the [Scan to E-mail] dialog box. Scanned image is attached to an e-mail message. For details about how to continue the process after you select this item, refer to "Attaching Files to E-Mail"...
  • Page 72 How to Perform a Scan (for Windows users) Application Description Scan to Picture Folder Displays the [Scan to Picture Folder] dialog box. Scanned image is saved as a JPEG file in the pictures folder. For details about how to continue the process after you select this item, refer to "Saving Files to Picture Folder"...
  • Page 73: Without Using The Quick Menu

    How to Perform a Scan (for Windows users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
  • Page 74 How to Perform a Scan (for Windows users) Select a profile. Select a profile from either of the following: [Profile] drop-down list Left-Click menu Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31).
  • Page 75 How to Perform a Scan (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. You can also start scanning from the Right-Click Menu. For more details, refer to "Right-Click Menu" (page 64). Do not connect and disconnect the ScanSnap and other USB devices during scanning. Do not close the feed guide during scanning.
  • Page 76 How to Perform a Scan (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The application specified for the selected profile starts up. You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap Manager - Image scanning and file saving] dialog box.
  • Page 77: Stopping The Scan

    How to Perform a Scan (for Windows users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] dialog box which appears during scanning.
  • Page 78: Finishing Scansnap Operation

    How to Perform a Scan (for Windows users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap.
  • Page 79: Configuring Scansnap Manager

    Configuring ScanSnap Manager (for Windows users) Configuring ScanSnap Manager This section explains how to specify which applications to display in the Quick Menu, set scan settings, how to add, change and delete profiles, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning. ■...
  • Page 80 Configuring ScanSnap Manager (for Windows users) Specify which applications to display in the Quick Menu. Showing or Hiding Application Icons The icons of the applications listed under [Show] are displayed in the Quick Menu. When you select an application in [Show] and click the [Remove] button, the application is moved to [Hide].
  • Page 81 Configuring ScanSnap Manager (for Windows users) The applications are displayed in the order shown below in the Quick Menu and in [Show] of the [Applications to Show/Hide] dialog box. Click the [OK] button to close the [Applications to Show/Hide] dialog box.
  • Page 82: How To Configure Scan Settings

    Configuring ScanSnap Manager (for Windows users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup dialog box depending on your intended use. Configure the scan settings in the following procedure. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
  • Page 83 Configuring ScanSnap Manager (for Windows users) The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the dialog box is displayed in detail mode next time you open it. Change the scan settings in each tab.
  • Page 84 Configuring ScanSnap Manager (for Windows users) - Whether to password-protect the created PDF files (Whether to set the same password for all PDF files, or set a different password per scan.) [Paper] tab - Paper size of documents (paper size selection, Carrier Sheet settings) [Compression] tab - File size of the scanned image (compression rate) Scan settings vary depending on whether you use the Quick Menu or not.
  • Page 85: Profile Management

    Configuring ScanSnap Manager (for Windows users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in the ScanSnap setup dialog box or from the Left-Click Menu. To use a profile, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
  • Page 86 Configuring ScanSnap Manager (for Windows users) Adding Profiles Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box if it is selected. Configure the scan settings in each tab.
  • Page 87 Configuring ScanSnap Manager (for Windows users) Select [Add Profile] from the [Profile] drop-down list. The [Add new profile] dialog box appears. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] drop-down list in the ScanSnap setup dialog box.
  • Page 88 Configuring ScanSnap Manager (for Windows users) Click the [OK] button to close the ScanSnap setup dialog box. Up to 20 profiles can be saved including the [Standard] profile. You can change the display order of profiles except for the [Standard] profile. 1.
  • Page 89 Configuring ScanSnap Manager (for Windows users) Changing Profile Settings Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box if it is selected. Select a profile from the [Profile] drop-down list.
  • Page 90 Configuring ScanSnap Manager (for Windows users) When you finish changing the settings for the selected profile, click the [OK] button. A confirmation message appears asking if you want to overwrite the current profile settings. If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears.
  • Page 91 Configuring ScanSnap Manager (for Windows users) Renaming Profiles Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). The [ScanSnap Manager-Profile Management] dialog box appears. If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
  • Page 92 Configuring ScanSnap Manager (for Windows users) Type in a new name, and click the [OK] button. The profile is renamed. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.
  • Page 93 Configuring ScanSnap Manager (for Windows users) Deleting Profiles Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). The [ScanSnap Manager-Profile Management] dialog box appears. If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
  • Page 94: Automatic Linkage With Applications

    Configuring ScanSnap Manager (for Windows users) ■ Automatic Linkage with Applications When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows: ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer.
  • Page 95 Configuring ScanSnap Manager (for Windows users) Always link when one of the above applications is running When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application specified for [Application] in the [Application] tab in the ScanSnap dialog box automatically switches to the running application. The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front.
  • Page 96: Changing Automatic Linkage Mode

    Configuring ScanSnap Manager (for Windows users) Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure. Select [Help] → [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64). The [ScanSnap Manager - Preferences] dialog box appears. Select the automatic linkage mode in the [Automatic Linkage] tab.
  • Page 97: Scansnap's Communication Status

    Configuring ScanSnap Manager (for Windows users) ■ ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap. When the ScanSnap is on When the ScanSnap is off To disable notifications of the ScanSnap’s communication status, click the pop-up balloon and clear the [Notify of the communication status] check box in the [ScanSnap Manager -...
  • Page 98 Configuring ScanSnap Manager (for Windows users) Receiving or hiding the ScanSnap's communication status notifi- cations You can specify whether or not to receive notifications of the ScanSnap’s communication status with a pop-up balloon. Configure the setting in the following procedure. Select [Help] →...
  • Page 99: Showing The Scanning Progress

    Configuring ScanSnap Manager (for Windows users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears. The [ScanSnap Manager - Image scanning and file saving] dialog box consists of the following: Scan status Scan settings...
  • Page 100 Configuring ScanSnap Manager (for Windows users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box in the following procedure. Select [Help] → [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
  • Page 101: Actions

    Actions (for Windows users) Actions The ScanSnap has functions useful in your office work available as Actions. Actions allow you to: Share the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an e- mail message automatically created with the path stated.
  • Page 102 Actions (for Windows users) Manage scanned documents through linkage with SugarSync. Save scanned image files to your SugarSync folder and access them easily anytime, anywhere. Save scanned documents to a mobile device. Save scanned image files to a connected mobile device. You can access the saved files through linkage with an application that can view PDF or JPEG files.
  • Page 103: Saving Data In A Specified Folder

    Actions (for Windows users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others.
  • Page 104 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 105 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
  • Page 106 Actions (for Windows users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.
  • Page 107 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 108 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Folder] dialog box appears.
  • Page 109 Actions (for Windows users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.
  • Page 110: Attaching Files To E-Mail

    Actions (for Windows users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. The default e-mail program is used as the e-mail program to link with. The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program.
  • Page 111 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 112 Actions (for Windows users) Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 5.). 1. Move the mouse cursor to the mark on the [Scan to E-mail] icon, and then select the [Settings] menu.
  • Page 113 Actions (for Windows users) Click the [Scan to E-mail] icon. The [Scan to E-mail] dialog box appears. If you clear the [Show preview] check box of the [Scan to E-mail - Options] dialog box in step 4., the [Scan to E-mail] dialog box is not displayed. Instead, a new message window appears with the file(s) attached.
  • Page 114 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to E-mail] dialog box, you can rename the file, specify whether to set a "Document Open Password", and save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail.
  • Page 115 Actions (for Windows users) Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
  • Page 116 Actions (for Windows users) You cannot start scanning after the Quick Menu is displayed and before the [Scan to E- mail] dialog box is closed. Close the [Scan to E-mail] dialog box before scanning the next document. Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed.
  • Page 117 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 118 Actions (for Windows users) Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 119 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to E-mail] dialog box appears.
  • Page 120 Actions (for Windows users) Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
  • Page 121 Actions (for Windows users) You cannot start scanning when the [Scan to E-mail] dialog box is displayed. Close the [Scan to E-mail] dialog box before scanning the next document. Do not move, delete or rename the scanned image in other applications when the [Scan to E-mail] dialog box is displayed.
  • Page 122: Using The Scansnap As A Copy Machine

    Actions (for Windows users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions.
  • Page 123 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 124 Actions (for Windows users) 2. Change the settings. For details about the [Scan to Print- Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print- Options] dialog box. Click the [Scan to Print] icon. The [Scan to Print] dialog box appears.
  • Page 125 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
  • Page 126 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 127 Actions (for Windows users) Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Print - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Print - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 128 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in step 3., printing is immediately performed. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
  • Page 129: Saving Files To Picture Folder

    Actions (for Windows users) ■ Saving Files to Picture Folder This section explains how to save the scanned image as a JPEG file in the "Pictures folder". The following folder is set as the "Pictures folder" by default: Windows 7/Windows Vista Drive name (such as C)\Users\user name\Pictures\ScanSnap Windows XP Drive name (such as C):\Documents and Settings\user name\My Documents\...
  • Page 130 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 131 Actions (for Windows users) 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. Click the [Scan to Picture Folder] icon.
  • Page 132 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving folder].
  • Page 133 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For more details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 134 Actions (for Windows users) Change the settings for [Scan to Picture Folder] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Picture Folder - Options] dialog box appears. 2.
  • Page 135 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Picture Folder] dialog box appears. If you clear the [Show preview] check box in step 3., the scanned image is directly saved in the pictures folder. Check the scanned image in the preview area.
  • Page 136: Converting Into Word/Excel/Powerpoint Documents

    Actions (for Windows users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. The following applications must be installed in your computer in order to perform text-recogni- tion: - ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word...
  • Page 137 Actions (for Windows users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This application can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applica- tions.
  • Page 138 Actions (for Windows users) The following parameters may not be reproduced as they are in the original document. It is recommended that you check the conversion result in Word, Excel or PowerPoint and edit the data if necessary: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript...
  • Page 139 Actions (for Windows users) You can change the settings applied during conversion to Word, Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box. Select [Start] menu → [All Programs] → [ABBYY FineReader for ScanSnap (TM) 4.1] → [ABBYY FineReader for ScanSnap (TM) 4.1] to display the following dialog box.
  • Page 140 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 141 Actions (for Windows users) When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, scanned data cannot be converted into a Word, Excel or PowerPoint file. You cannot start scanning when the Quick Menu is displayed. Wait until the conversion is over to scan another document.
  • Page 142 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 143 Actions (for Windows users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
  • Page 144: Storing Business Cards In Cardminder

    Actions (for Windows users) ■ Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder. Blank pages are not removed even if the [Allow automatic blank page removal] is selected when you store scanned images of business cards in CardMinder.
  • Page 145 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 146 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. It is recommended that you select [Automatic resolution] or [Best] for [Image quality] in the [Scanning] tab of the ScanSnap setup dialog box. ScanSnap Manager cannot link with CardMinder when [Image quality] is set to [Excellent].
  • Page 147 Actions (for Windows users) Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
  • Page 148 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 149 Actions (for Windows users) Insert the business card straight into the feeding section of the ScanSnap, with the scanning side facing up. Business card is pulled in until it is set inside the ScanSnap. When [Business card] is specified for [Paper size] in the [Paper] tab of the ScanSnap setup dialog box, insert the business card by aligning it with the left edge of the feeding section.
  • Page 150 Actions (for Windows users) Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
  • Page 151: Saving Data In Sharepoint

    Actions (for Windows users) ■ Saving Data in SharePoint This section explains how to save the scanned image in SharePoint or Office Live. To save a large file to SharePoint or Office Live, you may need to have the system adminis- trator change the SharePoint or Office Live setting.
  • Page 152 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 153 Actions (for Windows users) 2. Change the setting. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box. Click the [Scan to SharePoint] icon.
  • Page 154 Actions (for Windows users) Save the image data. Saving to SharePoint 1. Select a folder in which you want to save the scanned image. 2. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified folder.
  • Page 155 Actions (for Windows users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3.
  • Page 156 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 157 Actions (for Windows users) Change the settings for [Scan to SharePoint] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SharePoint - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 158 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scan to Microsoft SharePoint starts up. Save the scanned image. Saving to SharePoint 1. Select a folder in which you want to save the scanned image. 2.
  • Page 159 Actions (for Windows users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3.
  • Page 160: Saving To Rack2-Filer

    Actions (for Windows users) ■ Saving to Rack2-Filer This section explains how to save the scanned image as a PDF file in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately). Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recom- mended/bundled model or sold separately) is required to use this function.
  • Page 161 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 162 Actions (for Windows users) 2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap - > Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap - > Rack2] dialog box to display Rack2-Filer Help.
  • Page 163 Actions (for Windows users) For details about how to use Rack2-Filer, refer to the Rack2-Filer User's Guide.
  • Page 164 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 165 Actions (for Windows users) Change the settings for [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [ScanSnap - > Rack2] dialog box appears. 2. Change the settings. In this dialog box, specify the destination to save the scanned image.
  • Page 166 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2- Filer in accordance with the settings specified in step For details about how to use Rack2-Filer, refer to the Rack2-Filer User's Guide.
  • Page 167: Saving Documents To Evernote

    Actions (for Windows users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.
  • Page 168 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 169 Actions (for Windows users) Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 5.). 1. Move the mouse cursor to the mark on the [Scan to Evernote (Document)] icon, and then select the [Settings] menu.
  • Page 170 Actions (for Windows users) Click the [Scan to Evernote (Document)] icon. You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Ever- note before scanning the next document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
  • Page 171 Actions (for Windows users) If the [Convert to Searchable PDF] check box is selected in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote - Options] dialog box. The following dialog box is displayed during text recognition. Text recognition will be performed if there are any pages containing text which is not yet recognized.
  • Page 172 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 173 Actions (for Windows users) Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Evernote - Options] dialog box appears. 2.
  • Page 174 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a PDF file is created from the JPEG file.
  • Page 175: Saving Handwritten Notes To Evernote

    Actions (for Windows users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.
  • Page 176 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 177 Actions (for Windows users) Click the [Scan to Evernote (Note)] icon. You cannot start scanning when the Quick Menu is displayed. Save the JPEG file to Evernote before scanning the next document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
  • Page 178 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 179 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. If [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a separate JPEG file will be created from each page of the PDF file.
  • Page 180: Saving Documents To Google Docs

    Actions (for Windows users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. You need to create a Google account (free). You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later).
  • Page 181 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 182 Actions (for Windows users) 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not enter your information in [Email] and [Password] in this dialog box.
  • Page 183 Actions (for Windows users) If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 4., the [Scan to Google Docs(TM)] dialog box appears. To continue, enter your e-mail address and password, and click the [OK] button. If the computer is shared with other users, do not select the [Save your account information.] check box in this dialog box.
  • Page 184 Actions (for Windows users) Saving to Google Docs starts. Click the [Close] button to close the [Scan to Google Docs(TM)] dialog box when the saving is completed. If you select the [Close this window when save completes] check box above, the [Scan to Google Docs(TM)] dialog box will automatically close from next scanning on when the saving is completed.
  • Page 185 Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 186 Actions (for Windows users) Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM)- Options] dialog box appears. 2.
  • Page 187 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 3., the [Scan to Google Docs(TM)] dialog box appears.
  • Page 188 Actions (for Windows users) If the [Convert to Searchable PDF] check box is selected in the [Scan to Google Docs(TM) - Options] dialog box in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box. The following dialog box is displayed during text recognition.
  • Page 189: Posting To Salesforce Chatter

    Actions (for Windows users) ■ Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG A Salesforce CRM lisence is required separately. ScanSnap Manager can link with the following Salesforce editions: - Unlimited - Enterprise You need to have .NET Framework 3.0 installed in order to use this function.
  • Page 190 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 191 Actions (for Windows users) 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] dialog box, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not set your information in [User Name], [Password] and [Security Token].
  • Page 192 Actions (for Windows users) If you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] dialog box in step 4., the [Scan to Salesforce Chatter - Login] dialog box appears. To continue, enter your user name and password, and click the [OK] button.
  • Page 193 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
  • Page 194 Actions (for Windows users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.
  • Page 195 Actions (for Windows users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 196 Actions (for Windows users) Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Salesforce Chatter - Options] dialog box appears. 2.
  • Page 197 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. If you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] dialog box in step 3., the [Scan to Salesforce Chatter - Login] dialog box appears.
  • Page 198 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
  • Page 199 Actions (for Windows users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.
  • Page 200: Saving Data To Your Sugarsync Folder

    Actions (for Windows users) ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG You need to have a SugarSync account. You need to have SugarSync Manager for Windows 1.9.28 or later installed in order to use this function.
  • Page 201 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 202 Actions (for Windows users) 2. Change the setting. For details about the [Scan to SugarSync - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SugarSync - Options] dialog box. Click the [Scan to SugarSync] icon. The [Scan to SugarSync] dialog box appears.
  • Page 203 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help.
  • Page 204 Actions (for Windows users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 205 Actions (for Windows users) Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SugarSync - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SugarSync - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 206 Actions (for Windows users) Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help.
  • Page 207: Saving Data To A Mobile Device

    Actions (for Windows users) ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. Only one mobile device can be connected to the computer. You need to have .NET Framework 3.0 installed in order to use this function.
  • Page 208 Actions (for Windows users) The following message appears when you first launch [Scan to Mobile]. Click the [OK] button to open the [Scan to Mobile - Basic] dialog box. In the [Scan to Mobile - Basic] dialog box, enter a password to connect to the mobile device. For details about other setting items, refer to the Scan to Mobile Help.
  • Page 209 Actions (for Windows users) Automatic Linkage For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS). For details about automatic linkage with active applications, refer to "Automatic Linkage with Applications"...
  • Page 210 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. To enable automatic linkage with Scan to Mobile, press the [Scan/Stop] button on the ScanSnap and start scanning while Scan to Mobile is active (when this application is currently selected on the taskbar and the [Scan to Mobile] dialog box is brought to front).
  • Page 211 Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 212 Actions (for Windows users) Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 5.) 1. Move the mouse cursor to the mark on the [Scan to Mobile] icon, and then select the [Settings] menu.
  • Page 213 Actions (for Windows users) Click the [Scan to Mobile] icon. You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Manager links with Scan to Mobile before scanning another document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
  • Page 214 Actions (for Windows users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide (iOS). When the connection is established, the [Scan to Mobile] dialog box appears, showing the mobile device that is currently connected to the computer.
  • Page 215 Actions (for Windows users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 216 Actions (for Windows users) Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Mobile - Options] dialog box appears. 2. Change the setting. For details about the [Scan to Mobile - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 217 Actions (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Mobile] dialog box appears on the computer. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide (iOS).
  • Page 218 Actions (for Windows users) Click the [Close] button to close the [Scan to Mobile] dialog box when the sending of the scanned image is completed. The [Scan to Mobile] dialog box closes automatically when the mobile device is disconnected from the computer.
  • Page 219: Using The Scansnap In Various Ways

    Using the ScanSnap in Various Ways (for Windows users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Color Documents in Gray or Black & White Mode When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup dialog box, the ScanSnap automatically recognizes whether the scanned document is color, gray or black &...
  • Page 220 Using the ScanSnap in Various Ways (for Windows users) Click the [OK] button to close the ScanSnap setup dialog box. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31).
  • Page 221: Scanning Color Documents In High Compression Mode

    Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Color Documents in High Compression Mode The ScanSnap can save image data of color documents in high compression mode. You can scan large quantities of color documents in high compression mode and save them as a compact PDF file.
  • Page 222 Using the ScanSnap in Various Ways (for Windows users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets.
  • Page 223: Correcting Skewed Character Strings

    Using the ScanSnap in Various Ways (for Windows users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. Up to +/-5 degrees of skew can be corrected.
  • Page 224 Using the ScanSnap in Various Ways (for Windows users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] dialog box appears. Select the [Correct skewed character strings automatically] check box. Click the [OK] button to close all open dialog boxes. Load the document in the ScanSnap.
  • Page 225 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
  • Page 226: Correcting The Orientation Of Scanned Images

    Using the ScanSnap in Various Ways (for Windows users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches.
  • Page 227 Using the ScanSnap in Various Ways (for Windows users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] dialog box appears. Select the [Allow automatic image rotation] check box. Click the [OK] button to close all open dialog boxes. Load the document in the ScanSnap.
  • Page 228 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
  • Page 229: Scanning Documents Larger Than A4/Letter Size

    Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, 11 × 17 in. and B4 using the Carrier Sheet (sold separately). By folding the document in half and scanning both sides consecutively in simplex mode, the two sides are merged into a single image and saved.
  • Page 230 Using the ScanSnap in Various Ways (for Windows users) Select [one double-page spread image] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [OK] button to close all the dialog boxes. Place the document inside the Carrier Sheet.
  • Page 231 Using the ScanSnap in Various Ways (for Windows users) 2. Open the Carrier Sheet and place the document inside. Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right-hand corner of the Carrier Sheet.
  • Page 232 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Scanning starts and the [ScanSnap Manager - Image scanning and file saving] dialog box appears. When the front side of the Carrier Sheet is scanned, the image data is displayed in the preview area.
  • Page 233 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The scanned images of the front and back side of the document inside the Carrier Sheet are saved as a double-page spread image. There may be a line or a gap appearing between the front and back side images.
  • Page 234: Scanning Documents Such As Photographs And Clippings

    Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Documents Such as Photographs and Clippings Using the Carrier Sheet allows you to scan documents that can be damaged quite easily such as photographs, or non-standard size documents that are difficult to load directly such as clippings.
  • Page 235 Using the ScanSnap in Various Ways (for Windows users) Select [two separate images (front and back)] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [OK] button to close all open dialog boxes. Place the document inside the Carrier Sheet.
  • Page 236 Using the ScanSnap in Various Ways (for Windows users) Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the scanning side of the document inside the Carrier Sheet facing up. The Carrier Sheet is pulled in until it is set inside the ScanSnap. If you perform a scan using the Carrier Sheet with the Output guide output guide open, a paper jam may occur and damage the...
  • Page 237 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scanned image is saved. The scanned image is output at the center of the page in the size specified in the [Paper size] drop-down list of the [Carrier Sheet Settings] dialog box.
  • Page 238: Long

    Using the ScanSnap in Various Ways (for Windows users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
  • Page 239 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap for three seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.
  • Page 240: Saving Scanned Images In Multiple Pdf Files

    Using the ScanSnap in Various Ways (for Windows users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
  • Page 241 Using the ScanSnap in Various Ways (for Windows users) Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. Click the [OK] button to close all open dialog boxes.
  • Page 242: Creating Searchable Pdf Files

    Using the ScanSnap in Various Ways (for Windows users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. Select [Scan Button Settings] from the Right-Click Menu.
  • Page 243 Using the ScanSnap in Various Ways (for Windows users) Select the [Convert to Searchable PDF] check box. The following message appears. Click the [OK] button to close the dialog box. Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected.
  • Page 244 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Text recognition is performed on the scanned image and a searchable PDF file is created. It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step Scanned images of the following types of documents (characters) may not be recog- nized correctly.
  • Page 245: Automatically Setting Keywords For Pdf Files

    Using the ScanSnap in Various Ways (for Windows users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
  • Page 246 Using the ScanSnap in Various Ways (for Windows users) Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Bad example 1: Bad example 2: Good example: (does not cover the entire section) (unevenly colored) Do not mark more than ten sections per page.
  • Page 247 Using the ScanSnap in Various Ways (for Windows users) Change the settings in the following procedure to automatically set keywords for PDF files. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 64).
  • Page 248 Using the ScanSnap in Various Ways (for Windows users) Select the [Set the marked text as a keyword for the PDF file] check box. Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
  • Page 249 Using the ScanSnap in Various Ways (for Windows users) Click the [OK] button to close the ScanSnap setup dialog box. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31).
  • Page 250: Setting Document Open Passwords For Pdf Files

    Using the ScanSnap in Various Ways (for Windows users) ■ Setting Document Open Passwords for PDF Files You can set Document Open passwords for PDF files when saving the image data as PDF files. Once you set a password for a PDF file, the password-protected PDF files cannot be opened by anyone except the person who knows the password.
  • Page 251 Using the ScanSnap in Various Ways (for Windows users) Select the [Set a password for PDF file] check box. To set a different password per scan Clear the [Use a fixed password] check box. You can set a different password per scan.
  • Page 252 Using the ScanSnap in Various Ways (for Windows users) To use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You do not have to set a password every time a document is scanned.
  • Page 253 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
  • Page 254: Using The Scansnap (For Mac Os Users)

    Using the ScanSnap (for Mac OS Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations ....... . . 255 How to Perform a Scan .
  • Page 255: Scansnap Manager Icon And Operations

    ScanSnap Manager Icon and Operations (for Mac OS users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon appears in the Dock to indicate that ScanSnap Manager is running. The icon automatically appears in the Dock when Mac OS starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
  • Page 256: Scansnap Manager Menu

    Help Opens the ScanSnap Manager Help. Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com) About ScanSnap Manager Displays the [Version Information] window. Preferences Displays the [ScanSnap Manager - Preferences] window. Online Update...
  • Page 257 ScanSnap Manager Icon and Operations (for Mac OS users) Item Function Open at Login (*) Automatically launches ScanSnap Manager when Mac OS is started up. Show in the Finder (*) Displays the contents of the [ScanSnap] folder by using the Finder. Hide/Show Hides or redisplays all windows of ScanSnap Manager that are being displayed.
  • Page 258: Profile Menu

    The Profile menu does not appear when this checkbox is selected. You can also display the Profile menu by selecting [Profile] from ScanSnap Manager menu. Profiles configured for the following scanner models will be carried over to ScanSnap S1100 if the connected computer is the same:...
  • Page 259: How To Perform A Scan

    How to Perform a Scan (for Mac OS users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation Turn on the computer. The ScanSnap Manager icon appears in the Dock when Mac OS starts up. If the ScanSnap Manager icon is not displayed, select [Applications] and double- click [ScanSnap] →...
  • Page 260: Using The Quick Menu

    How to Perform a Scan (for Mac OS users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 261 How to Perform a Scan (for Mac OS users) The [Recommended] button is selected in default. For details about the default settings when using the Quick Menu, refer to the ScanSnap Manager Help. You cannot change the settings for the [Recommended], [Small File], and [High Quality] buttons.
  • Page 262 How to Perform a Scan (for Mac OS users) After the scanning has completed, the [ScanSnap Manager - Image scanning and file saving] window shows a new message indicating that the ScanSnap is ready for the next scan. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
  • Page 263 How to Perform a Scan (for Mac OS users) In the Quick Menu, click the icon of the application to link with ScanSnap Manager. The selected application is started. To specify which applications to display/hide in the Quick Menu, or change the display order of the applications, refer to "Quick Menu Settings"...
  • Page 264 How to Perform a Scan (for Mac OS users) Application Description Scan to Salesforce Scanned image is posted to Salesforce Chatter. Chatter For details about how to continue the process after you select this item, refer to "Posting to Salesforce Chatter" (page 356).
  • Page 265: Without Using The Quick Menu

    How to Perform a Scan (for Mac OS users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 266 How to Perform a Scan (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Press the [Scan/Stop] button on the ScanSnap to start scanning. You can also start scanning from the ScanSnap Manager menu.
  • Page 267 How to Perform a Scan (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The application specified for the selected profile starts up. You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap Manager - Image scanning and file saving] window.
  • Page 268: Stopping The Scan

    How to Perform a Scan (for Mac OS users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window which appears during scanning.
  • Page 269: Finishing Scansnap Operation

    How to Perform a Scan (for Mac OS users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. From Finder, select [Applications] and double-click [ScanSnap] →...
  • Page 270: Configuring Scansnap Manager

    Configuring ScanSnap Manager (for Mac OS users) Configuring ScanSnap Manager This section explains how to set scan settings, how to add, change and delete profiles, automatic linkage with applications and windows displayed during scanning. ■ Quick Menu Settings You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.
  • Page 271 Configuring ScanSnap Manager (for Mac OS users) Specify which applications to display in the Quick Menu. Showing or Hiding Application Icons Select the checkbox to display the application in the Quick Menu. To display all the applications in the Quick Menu, click the [Restore Default] button. Display Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window.
  • Page 272 Configuring ScanSnap Manager (for Mac OS users) The applications are displayed in the order shown below in the Quick Menu and in the [Applications to Show/Hide] window. Click the [OK] button to close the [Applications to Hide/Show] window. The applications to be displayed in the Quick Menu and their display order are set.
  • Page 273: How To Configure Scan Settings

    Configuring ScanSnap Manager (for Mac OS users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup window depending on your intended use. Configure the scan settings in the following procedure. Select [Settings] from the ScanSnap setup window. Select [Settings] from the ScanSnap Manager menu.
  • Page 274 Configuring ScanSnap Manager (for Mac OS users) The ScanSnap setup window retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the window is displayed in detail view mode next time you open it. Set the scan settings in each tab.
  • Page 275 Configuring ScanSnap Manager (for Mac OS users) - Whether to create separate PDF files (Whether to include all scanned images in a single PDF file, or create PDF files, each of which including a preset number of pages) [Paper] tab - Paper size of documents (paper size selection, Carrier Sheet settings) [Compression] tab - File size of the scanned image (compression rate)
  • Page 276: Profile Management

    Configuring ScanSnap Manager (for Mac OS users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] pop-up menu in the ScanSnap setup window or from the Profile menu. To use a profile, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
  • Page 277 Configuring ScanSnap Manager (for Mac OS users) Adding Profiles Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox if it is selected. Configure the scan settings in each tab.
  • Page 278 Configuring ScanSnap Manager (for Mac OS users) Select [Add Profile] from the [Profile] pop-up menu. The [Add new profile] window appears. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] pop-up menu in the ScanSnap setup window.
  • Page 279 Configuring ScanSnap Manager (for Mac OS users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Up to 20 profiles can be saved including the [Standard] profile. You can change the display order of profiles except for the [Standard] profile. 1.
  • Page 280 Configuring ScanSnap Manager (for Mac OS users) Changing Profile Settings Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox if it is selected. Select a profile from the [Profile] pop-up menu.
  • Page 281 Configuring ScanSnap Manager (for Mac OS users) When you finish changing the settings for the selected profile, click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
  • Page 282 Configuring ScanSnap Manager (for Mac OS users) Renaming Profiles Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). The [ScanSnap Manager - Profile Management] window appears. If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
  • Page 283 Configuring ScanSnap Manager (for Mac OS users) Type in a new name. The profile is renamed. Click the [ ] button to close the [ScanSnap Manager - Profile Management] window. A message window appears. Click the [Apply] button.
  • Page 284 Configuring ScanSnap Manager (for Mac OS users) Deleting Profiles Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 256). The [ScanSnap Manager - Profile Management] window appears. If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
  • Page 285 Configuring ScanSnap Manager (for Mac OS users) Click the [Apply] button.
  • Page 286: Automatic Linkage With Applications

    Configuring ScanSnap Manager (for Mac OS users) ■ Automatic Linkage with Applications When one of the following applications is active (application menu appears in the menu bar), scanning documents by pressing the [Scan/Stop] button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled.
  • Page 287: Showing The Scanning Progress

    Configuring ScanSnap Manager (for Mac OS users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears. The [ScanSnap Manager - Image scanning and file saving] window consists of the following: Scan status Scan settings Save completed...
  • Page 288 Configuring ScanSnap Manager (for Mac OS users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] window in the following procedure. Select [Help] → [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 289: Actions

    Actions (for Mac OS users) Actions The ScanSnap keeps the functions useful in your office work available as Actions. Actions allow you to: Share the scanned document files with others. You can save the scanned image directly in a shared folder on a network upon scanning, share the scanned image with others and inform them of the destination folder path by an e-mail message automatically created with the path stated.
  • Page 290: Saving Data In A Specified Folder

    Actions (for Mac OS users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others.
  • Page 291 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 292 Actions (for Mac OS users) Check the scanned image in the preview area. In the [Scan to Folder] window, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
  • Page 293 Actions (for Mac OS users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
  • Page 294 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 295 Actions (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
  • Page 296 Actions (for Mac OS users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
  • Page 297: Attaching Files To E-Mail

    Actions (for Mac OS users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. The e-mail program configured in Mail when you select [Mail] menu → [Preferences] → [General] button → [Default email reader] is used as the e-mail program to link with ScanSnap Manager.
  • Page 298 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 299 Actions (for Mac OS users) 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] window. Click the [Scan to E-mail] icon. The [Scan to E-mail] window appears.
  • Page 300 Actions (for Mac OS users) Check the scanned image in the preview area. In the [Scan to E-mail] window, you can rename the file and decide whether to save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] window, refer to the ScanSnap Manager Help.
  • Page 301 Actions (for Mac OS users) Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. You cannot start scanning after the Quick Menu is displayed and before the [Scan to E- mail] window is closed. Close the [Scan to E-mail] window before scanning the next document.
  • Page 302 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 303 Actions (for Mac OS users) Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [Scan to E-mail - Options] window appears. 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help.
  • Page 304 Actions (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Up to ten files can be attached to an e-mail message. When you scan more than one document with the scan settings shown below, multiple files are created.
  • Page 305 Actions (for Mac OS users) Check the scanned image in the preview area. In the [Scan to E-mail] window, you can rename the file and decide whether to save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] window, refer to the ScanSnap Manager Help.
  • Page 306 Actions (for Mac OS users) Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. You cannot start scanning when the [Scan to E-mail] window is displayed. Close the [Scan to E-mail] window before scanning the next document. Do not move, delete or rename the scanned image in other applications when the [Scan to E-mail] window is displayed.
  • Page 307: Using The Scansnap As A Copy Machine

    Actions (for Mac OS users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions.
  • Page 308 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 309 Actions (for Mac OS users) Click the [Scan to Print] icon. The [Print] window appears. Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
  • Page 310 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 311 Actions (for Mac OS users) Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [Scan to Print - Options] window appears. 2. Change the settings. For details about the [Scan to Print - Options] window, refer to the ScanSnap Manager Help.
  • Page 312 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Print] window appears.
  • Page 313: Converting Into Word/Excel Documents

    Actions (for Mac OS users) ■ Converting into Word/Excel Documents This section explains how to convert the scanned image into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. The following applications must be installed in your computer in order to perform text- recognition: - ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word...
  • Page 314 Actions (for Mac OS users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications.
  • Page 315 Actions (for Mac OS users) The following parameters may not be reproduced as they are in the original document. It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecognized characters: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript...
  • Page 316 Actions (for Mac OS users) For details about the procedure to scan and convert the scanned image into Word/Excel files using or without using the Quick Menu, refer to the following: Using the Quick Menu (→ page 317) Without Using the Quick Menu (→ page 319)
  • Page 317 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 318 Actions (for Mac OS users) When the conversion is completed, Word or Excel starts up, displaying the converted document in the applicable format. The Word or Excel file is saved in one of the following formats: Scan to Word: RTF format (.rtf) Scan to Excel: XLS format (.xls)
  • Page 319 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 320 Actions (for Mac OS users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31).
  • Page 321: Storing Business Cards In Cardiris

    Actions (for Mac OS users) ■ Storing Business Cards in Cardiris This section explains how to store business card images and the related information in Cardiris. For details about the procedure to scan and manage business cards in Cardiris using or without using the Quick Menu, refer to the following: Using the Quick Menu (→...
  • Page 322 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 323 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. It is recommended to select [Automatic resolution] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup window. Load another business card in the ScanSnap when you want to scan multiple business cards.
  • Page 324 Actions (for Mac OS users) Check the scanned card image and the text recognition result. Card Style button Card image [Export] button Output Format button Card Toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.
  • Page 325 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 326 Actions (for Mac OS users) Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window. Insert the business card straight into the feeding section of the ScanSnap, with the scanning side facing up. Business card is pulled in until it is set inside the ScanSnap.
  • Page 327 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The Cardiris window appears. Check the scanned card image and the text recognition result. Card Style button Card image [Export] button Output Format button Card Toolbar Recognition result The current card image is displayed on the top-right.
  • Page 328 Actions (for Mac OS users) Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure. Do not exit Cardiris when setup or message window is open. Click the Output Format button or select [Settings] →...
  • Page 329 Actions (for Mac OS users) Click the [Export] button or select [Process] → [Export All Cards] on the menu bar. The text recognition result of all scanned business cards in the card toolbar are registered in the Address Book. Select [Cardiris for ScanSnap] → [Quit Cardiris for ScanSnap] on the menu bar to quit Cardiris.
  • Page 330: Storing Scanned Images In Iphoto

    Actions (for Mac OS users) ■ Storing Scanned Images in iPhoto This section explains how to store the scanned image in iPhoto. For details about the procedure to scan and store the scanned image in iPhoto using or without using the Quick Menu, refer to the following: Using the Quick Menu (→...
  • Page 331 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For more details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 332 Actions (for Mac OS users) Check the scanned image stored in iPhoto. The scanned image is also saved in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto. Delete this file if unnecessary.
  • Page 333 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For more details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 334 Actions (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
  • Page 335: Saving Documents To Evernote

    Actions (for Mac OS users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save the scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.
  • Page 336 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 337 Actions (for Mac OS users) 2. Change the settings. For details about the [Scan to Evernote (Document) - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Evernote (Document) - Options] window. Click the [Scan to Evernote (Document)] icon.
  • Page 338 Actions (for Mac OS users) If the [Convert to Searchable PDF] checkbox is selected in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote - Options] window. The following window is displayed during text recognition. Text recognition will be performed if there are any pages containing text which is not yet recognized.
  • Page 339 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 340 Actions (for Mac OS users) Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [Scan to Evernote (Document) - Options] window appears. 2.
  • Page 341 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning. If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created from each JPEG file.
  • Page 342: Saving Handwritten Notes To Evernote

    Actions (for Mac OS users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.
  • Page 343 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 344 Actions (for Mac OS users) When you select [PDF (*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup window, a four-digit serial number is automatically added to the name of the file which is saved to Evernote. e.g.
  • Page 345 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 346 Actions (for Mac OS users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
  • Page 347: Saving Documents To Google Docs

    Actions (for Mac OS users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. You need to create a Google account (free). For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu, refer to the following: Using the Quick Menu (→...
  • Page 348 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 349 Actions (for Mac OS users) 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not enter your information in [Email] and [Password] in this window.
  • Page 350 Actions (for Mac OS users) If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] window in step 4., the [Scan to Google Docs(TM) window appears. To continue, enter your e-mail address and password, and click the [OK] button. If the computer is shared with other users, do not select the [Remember the password in the keychain] checkbox in this window.
  • Page 351 Actions (for Mac OS users) Saving to Google Docs starts. Click the [Close] button to close the [Scan to Google Docs(TM)] window when the saving is completed. If you select the [Close this window when save completes] checkbox above, the [Scan to Google Docs(TM)] window will automatically close from next scanning on when the saving is completed.
  • Page 352 Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 353 Actions (for Mac OS users) Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM) - Options] window appears. 2.
  • Page 354 Actions (for Mac OS users) Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
  • Page 355 Actions (for Mac OS users) If the [Convert to Searchable PDF] checkbox is selected in the [Scan to Google Docs(TM) - Options] window in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] window. The following window is displayed during text recognition.
  • Page 356: Posting To Salesforce Chatter

    Actions (for Mac OS users) ■ Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG A Saledforce CRM license is required separately. ScanSnap Manager can link with the following Salesforce editions: - Unlimited - Enterprise For details about the procedure to post to Salesforce Chatter using or without using the Quick...
  • Page 357 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 358 Actions (for Mac OS users) If the computer is shared with other users, do not set your information in [User Name], [Password] and [Security Token]. Otherwise, other users will be able to log into Salesforce automatically. It is recommended to set only [User Name] and [Security Token] in this window, and type in the password every time.
  • Page 359 Actions (for Mac OS users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
  • Page 360 Actions (for Mac OS users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed. If you select the [Close this window when posting completes] checkbox above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed.
  • Page 361 Actions (for Mac OS users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 362 Actions (for Mac OS users) Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Salesforce Chatter - Options] window appears. 2.
  • Page 363 Actions (for Mac OS users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded.
  • Page 364 Actions (for Mac OS users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
  • Page 365 Actions (for Mac OS users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed. If you select the [Close this window when posting completes] checkbox above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed.
  • Page 366: Saving Data To Your Sugarsync Folder

    Actions (for Mac OS users) ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG You need to have a SugarSync account. You need to have SugarSync Manager for Mac 1.9.29 or later installed in order to use this function.
  • Page 367 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 368 Actions (for Mac OS users) Click the [Scan to SugarSync] icon. The [Scan to SugarSync] window appears. If you clear the [Show preview] checkbox in step 4., scanned image is directly saved to your SugarSync folder. Check the scanned image in the preview area. In the [Scan to SugarSync] window, you can rename the file and specify your SugarSync folder.
  • Page 369 Actions (for Mac OS users) Click the [Save] button. The scanned image is saved to your SugarSync folder. You cannot start scanning after the Quick Menu is displayed and before the [Scan to SugarSync] window is closed. Close the [Scan to SugarSync] window before scanning the next document.
  • Page 370 Actions (for Mac OS users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 371 Actions (for Mac OS users) Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SugarSync - Options] window appears. 2. Change the setting. For details about the [Scan to SugarSync - Options] window, refer to the ScanSnap Manager Help.
  • Page 372 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to SugarSync] window appears when the scanning is completed. If you clear the [Show preview] checkbox in step3., scanned image is directly saved to your SugarSync folder.
  • Page 373: Saving Data To A Mobile Device

    Actions (for Mac OS users) ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. Only one mobile device can be connected to the computer. You need to have ScanSnap Connect Application installed in the mobile device in order to use this function.
  • Page 374 Actions (for Mac OS users) The following message appears when you first launch [Scan to Mobile]. Click the [OK] button to open the [Scan to Mobile - Basic] window. In the [Scan to Mobile - Basic] window, enter a password to connect to the mobile device. For details about other setting items, refer to the ScanSnap Manager Help.
  • Page 375 Actions (for Mac OS users) Automatic Linkage For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS). For details about automatic linkage with active applications, refer to "Automatic Linkage with Applications"...
  • Page 376 Actions (for Mac OS users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide (iOS). When the connection is established, the [Scan to Mobile] window appears on the computer, showing the mobile device that is currently connected to the computer.
  • Page 377 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scanned images will be sent to the mobile device from the computer. When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window.
  • Page 378 Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 379 Actions (for Mac OS users) 2. Change the setting. For details about the [Scan to Mobile - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Mobile - Options] window. Click the [Scan to Mobile] icon. You cannot start scanning when the Quick Menu is displayed.
  • Page 380 Actions (for Mac OS users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide (iOS). When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer.
  • Page 381 Actions (for Mac OS users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 382 Actions (for Mac OS users) Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Mobile - Options] window appears. 2. Change the setting. For details about the [Scan to Mobile - Options] window, refer to the ScanSnap Manager Help.
  • Page 383 Actions (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Mobile] window appears on the computer. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide (iOS).
  • Page 384 Actions (for Mac OS users) When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window. Click the [Send] button to send the image to the mobile device. For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS).
  • Page 385 Actions (for Mac OS users) Saving an Existing File to a Mobile Device For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS). From Finder, select [Applications] and double-click [ScanSnap] → [Scan to Mobile].
  • Page 386 Actions (for Mac OS users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide (iOS). When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer.
  • Page 387 Actions (for Mac OS users) When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window. Click the [Send] button to send the image to the mobile device. Click the [Close] button to close the [Scan to Mobile] window when the sending of the scanned image is completed.
  • Page 388: Using The Scansnap In Various Ways

    Using the ScanSnap in Various Ways (for Mac OS users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Color Documents in Gray or Black & White Mode When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup window, the ScanSnap automatically recognizes whether the scanned document is color, gray or black &...
  • Page 389 Using the ScanSnap in Various Ways (for Mac OS users) Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
  • Page 390: Correcting Skewed Character Strings

    Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. Up to +/-5 degrees of skew can be corrected.
  • Page 391 Using the ScanSnap in Various Ways (for Mac OS users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. Select the [Correct skewed character strings automatically] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window.
  • Page 392 Using the ScanSnap in Various Ways (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets.
  • Page 393: Correcting The Orientation Of Scanned Images

    Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches.
  • Page 394 Using the ScanSnap in Various Ways (for Mac OS users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. Select the [Allow automatic image rotation] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window.
  • Page 395 Using the ScanSnap in Various Ways (for Mac OS users) Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 31). Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets.
  • Page 396: Scanning Documents Larger Than A4/Letter Size

    Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, 11 × 17 in. and B4 using the Carrier Sheet (sold separately). By folding the document in half and scanning both sides consecutively in simplex mode, the two sides are merged into a single image and saved.
  • Page 397 Using the ScanSnap in Various Ways (for Mac OS users) Select [one double-page spread image] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [OK] button to close the [Carrier Sheet Settings] window. Click the [Apply] button in the ScanSnap setup window.
  • Page 398 Using the ScanSnap in Various Ways (for Mac OS users) 2. Open the Carrier Sheet and place the document inside. Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right-hand corner of the Carrier Sheet.
  • Page 399 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Scanning starts and the [ScanSnap Manager - Image scanning and file saving] window appears. When the front side of the Carrier Sheet is scanned, the image data is displayed in the preview area.
  • Page 400 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. The scanned images of the front and back side of the document inside the Carrier Sheet are saved as a double-page spread image. There may be a line or a gap appearing between the front and back side images.
  • Page 401: Scanning Documents Such As Photographs And Clippings

    Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Documents Such as Photographs and Clippings Using the Carrier Sheet allows you to scan documents that can be damaged quite easily such as photographs, or non-standard size documents that are difficult to load directly such as clippings.
  • Page 402 Using the ScanSnap in Various Ways (for Mac OS users) Select [two separate images (front and back)] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [OK] button to close the [Carrier Sheet Settings] window. Click the [Apply] button in the ScanSnap setup window.
  • Page 403 Using the ScanSnap in Various Ways (for Mac OS users) Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the scanning side of the document inside the Carrier Sheet facing up. The Carrier Sheet is pulled in until it is set inside the ScanSnap.
  • Page 404 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scanned image is saved. The scanned image is output at the center of the page in the size specified in the [Paper size] pop-up menu of the [Carrier Sheet Settings] window.
  • Page 405: Long

    Using the ScanSnap in Various Ways (for Mac OS users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
  • Page 406 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap for 3 seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.
  • Page 407: Saving Scanned Images In Multiple Pdf Files

    Using the ScanSnap in Various Ways (for Mac OS users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
  • Page 408 Using the ScanSnap in Various Ways (for Mac OS users) Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. Click the [OK] button to close the [PDF file format option] window.
  • Page 409: Creating Searchable Pdf Files

    Using the ScanSnap in Various Ways (for Mac OS users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. Select [Settings] from the ScanSnap Manager menu.
  • Page 410 Using the ScanSnap in Various Ways (for Mac OS users) Select the [Convert to Searchable PDF] checkbox. The following message appears. Click the [OK] button to close the window. Language Select the language. Japanese, English, French, German, Italian, Spanish, Russian, and Portuguese can be selected.
  • Page 411 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
  • Page 412: Automatically Setting Keywords For Pdf Files

    Using the ScanSnap in Various Ways (for Mac OS users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
  • Page 413 Using the ScanSnap in Various Ways (for Mac OS users) Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Bad example 1: Bad example 2: Good example: (does not cover the entire section) (unevenly colored) Do not mark more than ten sections per page.
  • Page 414 Using the ScanSnap in Various Ways (for Mac OS users) Change the settings in the following procedure to automatically set keywords for PDF files. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 415 Using the ScanSnap in Various Ways (for Mac OS users) Select the [Set the marked text as a keyword for the PDF file] checkbox. Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
  • Page 416 Using the ScanSnap in Various Ways (for Mac OS users) Language Select the language. Japanese, English, French, German, Italian, Spanish, Russian, and Portuguese can be selected. Target pages Select [First page] to perform text recognition and set a keyword for the PDF file only for the first page, and [All pages] for all pages.
  • Page 417 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan/Stop] button on the ScanSnap to finish scanning. Text recognition is performed on marked character strings and a PDF file is created with the keywords added. It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step Scanned images of the following types of documents (characters) may not be recog- nized correctly.
  • Page 418: Saving Two Files Or Pages Into One Double-Page Spread Image

    Using the ScanSnap in Various Ways (for Mac OS users) ■ Saving Two Files or Pages into One Double-Page Spread Image With Page Merger, you can merge two JPEG files, two single-page PDF files, or two pages of a multi-page PDF file vertically or horizontally. The merged file or page is saved as a single double-page spread image.
  • Page 419: Troubleshooting

    Troubleshooting For details about how to resolve problems such as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Manager Help. Select [Help] → [Troubleshooting] in the Right-Click Menu. Select [Help] → [Troubleshooting] in the ScanSnap Manager menu.
  • Page 420: Daily Care

    Daily Care This chapter explains about cleaning materials and how to clean the ScanSnap. Cleaning Materials ........... 421 Cleaning the Outside of the ScanSnap .
  • Page 421: Cleaning Materials

    *1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used. To obtain these products, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
  • Page 422: Cleaning The Outside Of The Scansnap

    Cleaning the Outside of the ScanSnap Cleaning the Outside of the ScanSnap Clean the outside of the ScanSnap in the following procedure. How to perform cleaning Unplug the USB cable from the ScanSnap. Clean the outside of the ScanSnap with a dry cloth, or a cloth moistened with Cleaner F1/mild detergent.
  • Page 423: Cleaning The Inside Of The Scansnap

    Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, the inside of the ScanSnap should be cleaned every 100 sheets scanned. Note that this guideline varies depending on the types of documents you scan.
  • Page 424 Cleaning the Inside of the ScanSnap How to perform cleaning Unplug the USB cable from the ScanSnap. Open the top cover and the output guide. Top cover Output guide Feed guide Clean the idler rollers and the glass with a cloth moistened with Cleaner Do not use water or mild detergent to clean the inside of the ScanSnap.
  • Page 425 Cleaning the Inside of the ScanSnap Connect the USB cable to the ScanSnap and the computer, then press the [Scan/Stop] button for three seconds with the top cover open. The USB cable should be connected to the computer only for cleaning the feed roller and the eject roller.
  • Page 426 Cleaning the Inside of the ScanSnap Close the top cover and the output guide. Output guide Top cover Feed guide It clicks when it returns to its original position. Make sure that the top cover is completely closed. Otherwise, paper jams or other feeding errors may occur.
  • Page 427: Appendix

    Appendix This appendix explains how to update ScanSnap Manager, how to uninstall the software, setting items with/without the Quick Menu, how to purchase the Carrier Sheet and the ScanSnap installation specifications. Updating ScanSnap Manager ......... . 428 Uninstalling the Software .
  • Page 428: Updating Scansnap Manager

    This section explains how to update ScanSnap Manager. For details about updates of the software bundled with the ScanSnap, visit the following web page: http://scansnap.fujitsu.com/ ■ Updating in Windows Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly.
  • Page 429 Updating ScanSnap Manager If the latest version of ScanSnap Manager is already installed, the message below appears. Click the [OK] button to close the message. Click the [Yes] button. The program is downloaded, and a confirmation message to start the installation appears.
  • Page 430: Updating In Mac Os

    Updating ScanSnap Manager ■ Updating in Mac OS Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly. It is necessary to have a web browser with Internet access to perform the update. Select [Help] → [Online Update] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 431 Updating ScanSnap Manager Click the [Yes] button. The program is downloaded, and a confirmation message to start the installation appears. Select [Quit] from the ScanSnap Manager menu to exit ScanSnap Manager. Click the [Install] button. When you click the [Information] button, a web browser which displays information about the latest update for ScanSnap Manager opens.
  • Page 432: Uninstalling The Software

    Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. For details about installation, refer to "Installing the Software" (page 35). ■ Uninstalling in Windows This section explains how to uninstall the following software: ScanSnap Manager ScanSnap Organizer CardMinder...
  • Page 433 Uninstalling the Software Select the software to uninstall. To uninstall ScanSnap Manager Select [ScanSnap Manager]. To uninstall ScanSnap Organizer Select [ScanSnap Organizer]. To uninstall CardMinder Select [CardMinder]. To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap (TM) 4.1]. To uninstall Evernote for Windows Select [Evernote].
  • Page 434: Uninstalling In Mac Os

    Uninstalling the Software ■ Uninstalling in Mac OS This section explains how to uninstall the following software: ScanSnap Manager (→ page 434) ABBYY FineReader for ScanSnap (→ page 435) Cardiris (→ page 436) Evernote for Mac (→ page 437) ScanSnap Manager Turn on the computer and log in as a user with Administrator privileges.
  • Page 435: Abbyy Finereader For Scansnap

    Uninstalling the Software Click the [Close] button. If ScanSnap Manager has been configured as a login item with a user account other than the current one, remove it in the following procedure: 1. Log in under the user account where ScanSnap Manager is set as a login item. 2.
  • Page 436 Uninstalling the Software Cardiris Turn on the computer and log in as a user with Administrator privileges. Exit Cardiris if it is running (select [Cardiris for ScanSnap] → [Quit Cardiris for ScanSnap] from the menu bar). From Finder, select [Applications] → [Cardiris for ScanSnap], and drag the [Cardiris for ScanSnap] folder into the Trash.
  • Page 437 Uninstalling the Software Evernote for Mac Turn on the computer and log in as a user with Administrator privileges. Exit Evernote if it is running (select [Evernote] → [Quit Evernote] from the menu bar). If the Evernote icon ( ) is displayed on the right side of the menu bar, click the icon and select [Quit] from the menu that appears.
  • Page 438: Setting Items With/Without The Quick Menu

    Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences.
  • Page 439 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Using the Quick Menu Without Using the Quick Menu Application Application NA(*) ABBYY Scan to Searchable PDF Scan to Searchable PDF Scan to Folder Scan to E-mail Scan to Picture Folder Scan to Print Rack2-Filer...
  • Page 440 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Using the Quick Menu Without Using the Quick Menu Scanning Image quality Automatic resolution Normal (Color/Gray: 150 dpi, B&W: 300 dpi) Better (Color/Gray: 200 dpi, B&W: 400 dpi) Best (Color/Gray: 300 dpi, B&W: 600 dpi) Excellent (Color/Gray: 600 dpi,...
  • Page 441 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Using the Quick Menu Without Using the Quick Menu File option File format PDF (*.pdf) JPEG (*.jpg) Set the marked text as a keyword for the PDF file First marked section All marked sections Convert to Searchable PDF...
  • Page 442: Purchasing/Cleaning The Carrier Sheet

    ScanSnap Carrier Sheet 5 sheets PA03360-0013 The Carrier Sheet should be replaced approximately every 500 scans. However, replace it if damage or dirt is noticeable. To purchase the Carrier Sheet, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
  • Page 443: Cleaning The Carrier Sheet

    Purchasing/Cleaning the Carrier Sheet ■ Cleaning the Carrier Sheet As you keep using the Carrier Sheet, dirt and dust will accumulate on the surface and the inside. Clean the Carrier Sheet regularly because it may result in scanning errors. How to perform cleaning Gently wipe the dirt and dust off the surface and the inside of the Carrier Sheet with a cloth moistened with Cleaner F1/mild detergent.
  • Page 444: Installation Specifications

    Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap. Item Specification Outer dimensions (Width × Depth × Height) Minimum: 273 × 47.5 × 34 mm / 10.7 × 1.9 × 1.3 in. (when the feed guide is closed) Maximum: 273 ×...
  • Page 445: About Maintenance

    About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product. Do not perform repairs on this scanner.
  • Page 446: Index

    Index .......... 420 ABBYY FineReader for daily care ........ 36 ScanSnap deleting profiles ........93 actions Windows ........101 ........284 Windows Mac OS ........289 Mac OS ....... 28 documents for scanning allow automatic image rotation ........227 Windows ........394 Mac OS ......36 Evernote for Mac automatic linkage...
  • Page 447 Index ......... 64 Right-Click Menu keyword ......245 Windows ........412 Mac OS saving profiles ........86 Windows ........277 Mac OS ....... 21 [Scan/Stop] button ........65 Left-Click Menu Scan to E-mail ......112 Windows ........299 Mac OS marker Scan to Evernote (Document) ........245 ......170 Windows...
  • Page 448 Index scanning color document in black & white or gray mode uninstalling ........219 Windows ........432 Windows ........388 Mac OS ........434 Mac OS .......18 ScanSnap features updating ......36 ScanSnap Manager ........428 Windows ........40 Windows ........430 Mac OS ........53 Mac OS ........
  • Page 449 ScanSnap S1100 Operator’s Guide P3PC-3252-03ENZ0 Issue date: January 2012 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product, and any claims by a third party.

Table of Contents