Fujitsu ScanSnap S1500M Operator's Manual

Fujitsu ScanSnap S1500M Operator's Manual

Color image scanner
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P3PC-2432-05ENZ0
Operator's Guide
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  • Page 1 P3PC-2432-05ENZ0 Operator's Guide...
  • Page 2: Introduction

    Introduction Thank you for purchasing the color image scanner ScanSnap S1500/S1500M (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this manual and "Getting Started" thoroughly before using the ScanSnap to ensure correct use.
  • Page 3 Introduction Manufacturer PFU LIMITED International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan Phone: (81-44) 540-4538 © PFU LIMITED 2008-2012 Disclaimer Reproducibility of the image data Confirm that the image data scanned with the ScanSnap meets your requirements (e.g. image reproducibility in size accuracy, information amount, fidelity, content and color).
  • Page 4 Introduction Manual Description Location Troubleshooting Read this manual when you (installation) failed to install the software or Click [Manuals] → [Troubleshooting when the ScanSnap does not (installation)] in the [ScanSnap Setup] operate normally after software dialog box that appears when you insert installation.
  • Page 5 Introduction Manual Description Location ScanSnap Manager Read this Help file when Refer to this Help by either of the following Help questions or problems methods: regarding operations (e.g. when setting items) arise. Right-click the ScanSnap Manager icon This Help file explains about on the taskbar, and then select scanner operations, operational [Help] →...
  • Page 6: About This Manual

    Introduction ■ About This Manual Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap. Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them.
  • Page 7: Symbols Used In This Manual

    Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.
  • Page 8: Screen Examples In This Manual

    Introduction Screen Examples in This Manual Windows screen Screenshots in this manual are used according to the guidelines provided by Microsoft Corporation. The screenshots used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you are using.
  • Page 9: Abbreviations Used In This Manual

    Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: ® Windows 7 : Windows 7 Starter operating system, English Version ® Windows 7 Home Premium operating system, English Version ® Windows 7 Professional operating system, English Version ®...
  • Page 10 If the descriptions differ from the actual displayed screens, refer to the ABBYY FineReader for ScanSnap Help. Cardiris : Cardiris™ for ScanSnap Google Docs : Google Docs™ ScanSnap : Color image scanner ScanSnap S1500 Color image scanner ScanSnap S1500M Carrier Sheet : ScanSnap Carrier Sheet...
  • Page 11: Table Of Contents

    Contents Introduction ................... 2 ■ About This Manual ............... 6 ScanSnap Overview..............16 Features of the ScanSnap ..............17 Parts and Functions ................20 ■ Front..................... 20 ■ Back ..................... 21 System Requirements ................ 22 ■ Windows....................22 ■ Mac OS ....................25 Turning the ScanSnap ON/OFF ............
  • Page 12: Table Of Contents

    Contents Installing in Mac OS ................57 ■ How to Install the Software ..............57 ■ ScanSnap Software ................58 ■ Evernote for Mac.................. 61 ■ SugarSync Manager for Mac ............... 64 ■ Adobe Acrobat ..................66 Using the ScanSnap (for Windows Users) ....... 68 ScanSnap Manager Icon and Operations .........
  • Page 13: Table Of Contents

    Contents ■ Saving Data to Your SugarSync Folder ..........199 ■ Saving Data to a Mobile Device ............206 Using the ScanSnap in Various Ways ..........218 ■ Scanning Only One Side of a Document ........... 218 ■ Scanning Color Documents in Gray or Black & White ....... 220 ■...
  • Page 14: Table Of Contents

    Contents ■ Attaching Files to E-Mail ..............300 ■ Using the ScanSnap as a Copy Machine........... 308 ■ Converting into Word/Excel Documents ..........314 ■ Storing Business Cards in Cardiris ............ 322 ■ Storing Scanned Images in iPhoto............. 330 ■ Saving Documents to Evernote............335 ■...
  • Page 15: Table Of Contents

    Contents Replacing the Pick Roller ..............437 Appendix..................445 Updating ScanSnap Manager ............446 ■ Updating in Windows ................. 446 ■ Updating in Mac OS ................449 Uninstalling the Software ..............451 ■ Uninstalling in Windows ..............451 ■ Uninstalling in Mac OS............... 453 Setting Items With/Without the Quick Menu ........
  • Page 16: Table Of Contents

    ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap. Features of the ScanSnap ..........17 Parts and Functions .
  • Page 17: Features Of The Scansnap

    Features of the ScanSnap Features of the ScanSnap The main features of the ScanSnap are as follows: Turn documents into digital data by just pressing the [Scan] button By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.
  • Page 18 Features of the ScanSnap Scan different size documents together (Automatic page size detection, Carrier Sheet mixed batch scanning) Paper size is automatically recognized so that you do not need to change the paper size setting. The bundled Carrier Sheet allows you to scan documents larger than A4/Letter size as well as photographs and clippings.
  • Page 19 Features of the ScanSnap Organize and manage scanned images by linking with ScanSnap Organizer Setting a keyword (Intelligent Indexing) Keywords can be set by the following methods: - Recognize a character string on a page (OCR) and set as a keyword (Zone OCR) - Set any character string as a keyword - Set a marked character string as a keyword (Marker Index) - Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop)
  • Page 20: Parts And Functions

    Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts. ■ Front ADF paper chute (cover) Open to use the ScanSnap. Opening the ADF paper chute (cover) turns on the ScanSnap. ADF top section Open to remove jammed documents, replace the pad assy and the pick roller, or clean the inside of the ScanSnap.
  • Page 21: Back

    Parts and Functions ■ Back Ventilation port Holes for ventilating hot air from inside the ScanSnap. Power connector Security cable slot Used to connect an anti-theft security cable (commercially available). Tape seal Remove this tape seal after installing the software. USB connector...
  • Page 22: System Requirements

    System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows Windows 7 Windows Vista Windows XP (*1) Windows 2000 Operating (32 bit/64 bit) (32 bit/64 bit) (32 bit) (*2) system ® Intel Core™ 2 Duo 2.2 GHz or higher recommended ®...
  • Page 23 System Requirements The following applications may be installed at the same time when ScanSnap Manager, ScanSnap Organizer or CardMinder is installed. Windows Vista .NET Framework 3.5 SP1 (500 MB free disk space required) Windows XP - If Service Pack 3 or later is installed .NET Framework 3.5 SP1 (500 MB free disk space required) - If Service Pack 2 is installed Windows Installer 3.1 (30 MB free disk space required)
  • Page 24 System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size A4 (catalog) Estimated image data size (KB) Automatic Color mode Normal Better Best Excellent resolution Color 438.4 295.1 442.4 859.3...
  • Page 25 System Requirements ■ Mac OS Operating system Mac OS X v10.4 Mac OS X v10.7 Mac OS X v10.6 Mac OS X v10.5 (*1) (*2) ® Intel Core™ 2 Duo 2.4 GHz or higher recommended ® ® (minimum: Intel Core™ Duo 1.83 GHz, PowerPC G5 1.6 GHz) 512 MB or more Memory...
  • Page 26 System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size A4 (catalog) Estimated image data size (KB) Automatic Color mode Normal Better Best Excellent resolution Color 438.4 295.1 442.4 859.3...
  • Page 27: Turning The Scansnap On/Off

    Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer.
  • Page 28 Turning the ScanSnap ON/OFF ScanSnap in sleep mode When the ScanSnap has not been in operation for 15 minutes while the power is on, it enters sleep (power saving) mode. The ScanSnap's internal light flashes in sleep mode.
  • Page 29: Documents For Scanning

    Documents for Scanning Documents for Scanning This section explains about the documents that can be scanned with the ScanSnap. ■ Conditions for Documents That Can Be Scanned Documents conditions for documents that can be scanned with the ScanSnap are as follows: Standard office paper, postcards, business cards Paper type Paper weight...
  • Page 30 Documents for Scanning Since carbonless paper may contain chemicals that can harm the pad assy and the pick roller, take note of the following when scanning carbonless paper: - It is recommended that you use the Carrier Sheet to scan such documents. - Make sure to clean the rollers regularly to maintain the scanner performance when scanning carbonless paper directly without using the Carrier Sheet.
  • Page 31: Conditions For Using The Carrier Sheet

    Documents for Scanning ■ Conditions for Using the Carrier Sheet The bundled Carrier Sheet is a sheet designed to transport documents through the ScanSnap. You can scan documents that are larger than A4/Letter size, photographs and clippings. Conditions for documents that can be scanned using the Carrier Sheet are as follows: CAUTION Do not use a damaged Carrier Sheet because it may damage or cause the scanner to malfunction.
  • Page 32: How To Load Documents

    How to Load Documents How to Load Documents Load documents in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 29). If you are loading multiple sheets, check the number of sheets. The maximum number of sheets that can be loaded in the ScanSnap is as follows: For A4 or smaller sizes: Up to 50 sheets can be loaded (with paper weight of 80g/m²...
  • Page 33 How to Load Documents Open the ADF paper chute (cover) of the ScanSnap. ADF paper chute (cover) Pull the stacker on the ADF top section towards you. Stacker Pull out the extension on the ADF paper chute (cover) and open the stacker.
  • Page 34 How to Load Documents Load the documents in the ADF paper chute (cover). Load the documents face-down and top-first with their back facing you. Load the documents so that they are not beyond the reference marks within the side guides. Side guide Do not leave more than 50 sheets (80 g/m²...
  • Page 35 How to Load Documents Adjust the side guides to the width of the documents. Do not leave space between the side guides and the documents. Otherwise, the documents may be fed skewed. Paper size...
  • Page 36: Scanning Operation Flow

    Scanning Operation Flow Scanning Operation Flow This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use. Using the Quick Menu With the Quick Menu, even the first time users can easily use each ScanSnap function by following the instructions on the screen and perform scanning.
  • Page 37 Scanning Operation Flow Using the Quick Menu Without Using the Quick Menu Turn on the ScanSnap. (→ page Select a profile. Press the [Scan] button to scan. Select an application from the Quick Menu. The selected application starts up.
  • Page 38: Installing The Software

    Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them. Bundled Software Overview..........39 Installing in Windows .
  • Page 39: Bundled Software Overview

    Bundled Software Overview Bundled Software Overview This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software: ScanSnap Manager This scanner driver is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file.
  • Page 40 Bundled Software Overview Rack2-Filer V5.0 Trial Version This application provides integrated management of digitalized paper documents (electronic documents) and digital data created with computer, as if you are filing paper documents in actual binders. For details about the languages supported in Rack2-Filer, refer to Rack2-Filer "Readme".
  • Page 41: Installing In Windows

    Installing in Windows Installing in Windows This section explains how to install the software in Windows. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears. The functions of each button in the [ScanSnap Setup] dialog box are as follows.
  • Page 42 Installing in Windows Button Function Browse DVD Contents Opens Windows Explorer to display the files from the DVD-ROM. Contact Us Displays contact information for customer support. Trial Software Displays the [Trial Software] dialog box from which you can install the trial version software.
  • Page 43: Scansnap Software

    Installing in Windows ■ ScanSnap Software Install the following software: ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
  • Page 44 Installing in Windows Click the [ScanSnap] button. The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield Wizard for ScanSnap] screen. Click the [Next] button. The [ScanSnap Setup] dialog box appears. Read the message about anti-virus software, and click the [OK] button. The [Select Features] screen appears.
  • Page 45 Installing in Windows Confirm the check boxes of the software that you want to install are selected, and click the [Next] button. The software will not be installed unless the check box is selected. Note that you must install ScanSnap Manager. Also, it is recommended to install all software in order to utilize the features of the ScanSnap.
  • Page 46 Installing in Windows Remove the Setup DVD-ROM from the DVD-ROM drive. If the installation is not successfully completed, select [Manuals] → [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box and refer to Troubleshooting (installation).
  • Page 47: Evernote For Windows

    Installing in Windows ■ Evernote for Windows The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears. If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.
  • Page 48 Installing in Windows Click the [Evernote] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Finish] button when the installation complete notification is displayed. Remove the Setup DVD-ROM from the DVD-ROM drive.
  • Page 49: Sugarsync Manager For Windows

    Installing in Windows ■ SugarSync Manager for Windows An Internet connection is required to install SugarSync Manager for Windows. The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
  • Page 50 Installing in Windows Click the [SugarSync] button. A web browser starts up and the SugarSync Manager for Windows download web page opens. Download and install SugarSync Manager for Windows. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
  • Page 51: Scan To Microsoft Sharepoint

    Installing in Windows ■ Scan to Microsoft SharePoint The procedure is as follows. For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Scan to Microsoft SharePoint] button in the [Readme] dialog box to open the Readme file.
  • Page 52 Installing in Windows Click the [Scan to Microsoft SharePoint] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Close] button when the installation complete notification is displayed. Remove the Setup DVD-ROM from the DVD-ROM drive. For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide.
  • Page 53: Trial Software

    Installing in Windows ■ Trial Software The procedure is as follows. For details about system requirements and installation, refer to "Readme" of the trial version software. Click on the name of the software in the [Trial Software] dialog box, then click the [Readme] button to open the Readme file.
  • Page 54 Installing in Windows Click the button of the trial software you want to install. The setup dialog box of the trial software appears (e.g. [Rack2-Filer Setup]). Click the [Install Product] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Finish] button when the installation complete notification is displayed.
  • Page 55: Adobe Acrobat

    Installing in Windows ■ Adobe Acrobat Install Adobe Acrobat in the following procedure. Adobe Acrobat DVD-ROM for Windows is bundled with S1500. Adobe Acrobat can be used in the following operating systems: - Windows 7 - Windows Vista (Service Pack 2 or later required) - Windows XP (Service Pack 3 or later required) Additional requirements are as follows: - Internet Explorer 7.0 or later / Firefox 3.5 or later...
  • Page 56 Installing in Windows Click the [Next] button. Follow the instructions on the screen to complete the installation. For details about the installation of Adobe Acrobat, refer to "Readme" included on the Adobe Acrobat DVD-ROM. To open Readme, open the file below via Windows Explorer. DVD-ROM drive: \ReadMe.htm For details about how to use Adobe Acrobat, refer to the Adobe Acrobat Help.
  • Page 57: Installing In Mac Os

    Installing in Mac OS Installing in Mac OS This section explains how to install the software in Mac OS. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears. The functions of each icon in the [ScanSnap] window are as follows.
  • Page 58 Installing in Mac OS ■ ScanSnap Software Install the following software: ScanSnap Manager ABBYY FineReader for ScanSnap Cardiris The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears.
  • Page 59 Installing in Mac OS Click the [Continue] button. The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap Installer] screen. Click the [Continue] button. The [Important Information] screen appears. Read [Important Information], and then click the [Continue] button. The [Software License Agreement] screen appears. Read the "END-USER LICENSE AGREEMENT", and click the [Continue] button.
  • Page 60 Installing in Mac OS To accept the license agreement, click the [Agree] button. The [Standard Install on "disk name"] screen appears. Click the [Install] button. To install only ScanSnap Manager, clear the [ABBYY FineReader for ScanSnap] and [Cardiris] checkboxes in the [Custom install on "disk name"] screen which is displayed by clicking the [Customize] button.
  • Page 61: Evernote For Mac

    Installing in Mac OS ■ Evernote for Mac The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears. Double-click the [Other Software] icon. The [Other Software] window appears.
  • Page 62 Installing in Mac OS Double-click the [Evernote] icon. A confirmation message appears. To accept the license agreement, click the [Agree] button. A window to start installing Evernote for Mac appears.
  • Page 63 Installing in Mac OS Drag the [Evernote] icon onto the [Applications] icon. Evernote for Mac is copied into the [Applications] folder. When the copying is finished, drag the Evernote icon on the desktop into the Trash. Remove the Setup DVD-ROM from the DVD-ROM drive. If the installation is not successfully completed, select [Troubleshooting (installation)] in the [ScanSnap] window and refer to Troubleshooting (installation).
  • Page 64: Sugarsync Manager For Mac

    Installing in Mac OS ■ SugarSync Manager for Mac An Internet connection is required to install SugarSync Manager for Mac. The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears.
  • Page 65 Installing in Mac OS Double-click the [SugarSync] icon. A web browser starts up and the SugarSync Manager for Mac download web page opens. Download and install SugarSync Manager for Mac. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
  • Page 66 Installing in Mac OS ■ Adobe Acrobat Install Adobe Acrobat in the following procedure. Adobe Acrobat DVD-ROM for Mac OS is bundled with S1500M. Adobe Acrobat can be used in the following operating systems: - Mac OS X v10.6 (Adobe Acrobat 9.1 or later required) - Mac OS X v10.5 - Mac OS X v10.4.11 Additional requirements are as follows:...
  • Page 67 Installing in Mac OS When the copying is finished, install Adobe Acrobat in the following procedure. 1. Double-click the [Applications] icon. 2. Open the [Adobe Acrobat 9 Pro] folder in the [Applications] folder. 3. Double-click the [Adobe Acrobat Pro] icon and follow the instructions on the screen to continue with the installation.
  • Page 68: Using The Scansnap (For Windows Users)

    Using the ScanSnap (for Windows Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations ........69 How to Perform a Scan .
  • Page 69: Scansnap Manager Icon And Operations

    ScanSnap Manager Icon and Operations (for Windows Users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
  • Page 70: Right-Click Menu

    Opens the ScanSnap Manager Help. Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). About ScanSnap Manager Displays the [ScanSnap Manager - Version Information] dialog box. Preferences Displays the [ScanSnap Manager - Preferences] dialog box.
  • Page 71: Left-Click Menu

    ScanSnap Manager Icon and Operations (for Windows Users) ■ Left-Click Menu This menu appears when you left-click the ScanSnap Manager icon Available profiles are displayed in the Left-Click Menu. Left-click Left-Click Menu example Select a profile in the Left-Click Menu before you perform scanning. Documents are scanned according to the scan settings of the selected profile.
  • Page 72: How To Perform A Scan

    How to Perform a Scan (for Windows Users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation Turn on the computer. The ScanSnap Manager icon appears on the taskbar when Windows starts up. If the ScanSnap Manager icon is not displayed, select [Start] menu →...
  • Page 73: Using The Quick Menu

    How to Perform a Scan (for Windows Users) Open the ADF paper chute (cover) of the ScanSnap to turn the power on. ADF paper chute (cover) The ScanSnap Manager icon changes from There may be a slight delay before the ScanSnap Manager icon changes to depending on your computer's performance, operating environment and load such as when multiple programs are running at the same time.
  • Page 74 How to Perform a Scan (for Windows Users) Click one of the profile buttons. Profile Button Profile Button Description [Recommended] button Settings are [Automatic resolution] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document.
  • Page 75 How to Perform a Scan (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager.
  • Page 76 How to Perform a Scan (for Windows Users) In the Quick Menu, click the icon of the application to link with ScanSnap Manager. The selected application starts up. To specify which applications to display/hide in the Quick Menu, or change the display order of the applications, refer to "Quick Menu Settings"...
  • Page 77 How to Perform a Scan (for Windows Users) Application Description Scan to Print Displays the [Scan to Print] dialog box. Prints out the scanned images with a specified printer. For details about how to continue the process after you select this item, refer to "Using the ScanSnap as a Copy Machine"...
  • Page 78 How to Perform a Scan (for Windows Users) Application Description Scan to SharePoint (*9) Saves the scanned images in SharePoint or Office Live. For details about how to continue the process after you select this item, refer to "Saving Data in SharePoint" (page 152).
  • Page 79: Without Using The Quick Menu

    How to Perform a Scan (for Windows Users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
  • Page 80 How to Perform a Scan (for Windows Users) Select a profile. Select a profile from either of the following: [Profile] drop-down list Left-Click Menu Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32).
  • Page 81 How to Perform a Scan (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager.
  • Page 82: Stopping The Scan

    How to Perform a Scan (for Windows Users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] dialog box which appears during scanning.
  • Page 83: Finishing Scansnap Operation

    How to Perform a Scan (for Windows Users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap.
  • Page 84: Configuring Scansnap Manager

    Configuring ScanSnap Manager (for Windows Users) Configuring ScanSnap Manager This section explains how to specify which applications to display in the Quick Menu, set scan settings, how to add, change and delete profiles, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning. ■...
  • Page 85 Configuring ScanSnap Manager (for Windows Users) Specify which applications to display in the Quick Menu. Showing or Hiding Application Icons The icons of the applications listed under [Show] are displayed in the Quick Menu. When you select an application in [Show] and click the [Remove] button, the application is moved to [Hide].
  • Page 86 Configuring ScanSnap Manager (for Windows Users) The applications are displayed in the order shown below in the Quick Menu and in [Show] of the [Applications to Show/Hide] dialog box. Click the [OK] button to close the [Applications to Show/Hide] dialog box.
  • Page 87: How To Configure Scan Settings

    Configuring ScanSnap Manager (for Windows Users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup dialog box depending on your intended use in the following procedure. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
  • Page 88 Configuring ScanSnap Manager (for Windows Users) Change the scan settings in each tab. The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help. [Application] tab - Application to be used with the ScanSnap [Save] tab - Folder in which scanned image is saved - File name used for saving the scanned image...
  • Page 89 Configuring ScanSnap Manager (for Windows Users) [Paper] tab - Paper size of documents (paper size selection, Carrier Sheet settings) - Whether to detect multifeed [Compression] tab - File size of the scanned image (compression rate) Scan settings vary depending on the scanning method. For details about items that can be set, refer to "Setting Items With/Without the Quick Menu"...
  • Page 90: Profile Management

    Configuring ScanSnap Manager (for Windows Users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in the ScanSnap setup dialog box or from the Left-Click Menu. To use a profile, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
  • Page 91 Configuring ScanSnap Manager (for Windows Users) Adding Profiles Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70). The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box if it is selected. Configure the scan settings in each tab.
  • Page 92 Configuring ScanSnap Manager (for Windows Users) Select [Add Profile] from the [Profile] drop-down list. The [Add new profile] dialog box appears. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] drop-down list in the ScanSnap setup dialog box.
  • Page 93 Configuring ScanSnap Manager (for Windows Users) Click the [OK] button to close the ScanSnap setup dialog box. Up to 20 profiles can be saved including the [Standard] profile. You can change the display order of profiles except for the [Standard] profile. 1.
  • Page 94 Configuring ScanSnap Manager (for Windows Users) Changing Profile Settings Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70). The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box if it is selected. Select a profile from the [Profile] drop-down list.
  • Page 95 Configuring ScanSnap Manager (for Windows Users) When you finish changing the settings for the selected profile, click the [OK] button. A confirmation message appears. If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears. When you click the [Yes] button, the modified settings are overwritten and the profile switches to the one you selected from the [Profile] drop-down list.
  • Page 96 Configuring ScanSnap Manager (for Windows Users) Renaming Profiles Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70). The [ScanSnap Manager - Profile Management] dialog box appears. If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
  • Page 97 Configuring ScanSnap Manager (for Windows Users) Type in a new name, and click the [OK] button. The profile is renamed. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.
  • Page 98 Configuring ScanSnap Manager (for Windows Users) Deleting Profiles Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70). The [ScanSnap Manager - Profile Management] dialog box appears. If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
  • Page 99: Automatic Linkage With Applications

    Configuring ScanSnap Manager (for Windows Users) ■ Automatic Linkage with Applications When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows: ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer.
  • Page 100 Configuring ScanSnap Manager (for Windows Users) Always link when one of the above applications is running When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application specified for [Application] in the [Application] tab in the ScanSnap dialog box automatically switches to the running application. The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front.
  • Page 101: Changing Automatic Linkage Mode

    Configuring ScanSnap Manager (for Windows Users) Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure. Select [Help] → [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70). [ScanSnap Manager - Preferences] dialog box appears. Select the automatic linkage mode in the [Automatic Linkage] tab.
  • Page 102: Scansnap's Communication Status

    Configuring ScanSnap Manager (for Windows Users) ■ ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap. When the ScanSnap is on When the ScanSnap is off To disable notifications of the ScanSnap’s communication status, click the pop-up balloon and clear the [Notify of the communication status] check box in the [ScanSnap...
  • Page 103 Configuring ScanSnap Manager (for Windows Users) In the [Status Display] tab, either select or clear the [Notify of the communication status] check box. If you select the [Notify of the communication status] check box, you will be notified of the communication status in conjunction with the ScanSnap being turned ON/OFF. If you clear the [Notify of the communication status] check box, you will not be notified of the communication status.
  • Page 104: Showing The Scanning Progress

    Configuring ScanSnap Manager (for Windows Users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears. The [ScanSnap Manager - Image scanning and file saving] dialog box consists of the following: Scan status Scan settings...
  • Page 105 Configuring ScanSnap Manager (for Windows Users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box in the following procedure. Select [Help] → [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
  • Page 106: Actions

    Actions (for Windows Users) Actions The ScanSnap has functions useful in your office work available as Actions. Actions allow you to: Share the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an e- mail message automatically created with the path stated.
  • Page 107 Actions (for Windows Users) Manage scanned documents through linkage with SugarSync. Save scanned image files to your SugarSync folder and access them easily anytime, anywhere. Save scanned documents to a mobile device. Save scanned image files to a connected mobile device. You can access the saved files through linkage with an application that can view PDF or JPEG files.
  • Page 108: Saving Data In A Specified Folder

    Actions (for Windows Users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others.
  • Page 109 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to"Using the Quick Menu"...
  • Page 110 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
  • Page 111 Actions (for Windows Users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.
  • Page 112 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 113 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
  • Page 114 Actions (for Windows Users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.
  • Page 115: Attaching Files To E-Mail

    Actions (for Windows Users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. The default e-mail program is used as the e-mail program to link with. The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program.
  • Page 116 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 117 Actions (for Windows Users) 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box. Click the [Scan to E-mail] icon.
  • Page 118 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to E-mail] dialog box, you can rename the file, specify whether to set a "Document Open Password", and save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail.
  • Page 119 Actions (for Windows Users) The following message appears if you click the [Cancel] button in the [Scan to E-mail - Set a password] dialog box. If you do not want to set a document open password, click the [Yes] button. An e-mail message window appears with the file attached.
  • Page 120 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 121 Actions (for Windows Users) Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 122 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The [Scan to E-mail] dialog box appears when the scanning is completed. If you clear the [Show preview] check box of the [Scan to E-mail - Options] dialog box in step 3., the [Scan to E-mail] dialog box is not displayed.
  • Page 123 Actions (for Windows Users) Click the [Attach] button. When the [Set a “Document Open password” for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
  • Page 124: Using The Scansnap As A Copy Machine

    Actions (for Windows Users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions.
  • Page 125 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 126 Actions (for Windows Users) 2. Change the settings. For details about the [Scan to Print - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print- Options] dialog box. Click the [Scan to Print] icon. The [Scan to Print] dialog box appears.
  • Page 127 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
  • Page 128 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 129 Actions (for Windows Users) Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Print - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Print - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 130 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
  • Page 131: Saving Files To Picture Folder

    Actions (for Windows Users) ■ Saving Files to Picture Folder This section explains how to save the scanned image as a JPEG file in the “Pictures folder”. The following folder is set as the “Pictures folder” by default: Windows 7/Windows Vista Drive name (such as C):\Users\user name\Pictures\ScanSnap Windows XP/Windows 2000 Drive name (such as C):\Documents and Settings\user name\My Documents\...
  • Page 132 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 133 Actions (for Windows Users) 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. Click the [Scan to Picture Folder] icon.
  • Page 134 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving folder].
  • Page 135 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 136 Actions (for Windows Users) Change the settings for [Scan to Picture Folder] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Picture Folder - Options] dialog box appears. 2.
  • Page 137 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving folder].
  • Page 138: Converting Into Word/Excel/Powerpoint Documents

    Actions (for Windows Users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. The following applications must be installed in your computer in order to perform text- recognition: - ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word...
  • Page 139 Actions (for Windows Users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This application can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applications.
  • Page 140 Actions (for Windows Users) Application Suitable for conversion Not suitable for conversion Scan to Documents containing text and - Documents with complex layouts PowerPoint(R) simple diagrams/tables on a white containing text mixed with or light monocolor background diagrams or illustrations - Documents containing photographs or patterns set as the background...
  • Page 141 Actions (for Windows Users) The following parameters may not be reproduced as they are in the original document. It is recommended that you check the conversion result in Word, Excel or PowerPoint and edit the data if necessary: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript...
  • Page 142 Actions (for Windows Users) You can change the settings applied during conversion to Word, Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box. Select [Start] menu → [All Programs] → [ABBYY FineReader for ScanSnap (TM) 4.1] → [ABBYY FineReader for ScanSnap (TM) 4.1] to display the following dialog box.
  • Page 143 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 144 Actions (for Windows Users) The following window appears, and conversion starts. When the conversion is completed, Word, Excel or PowerPoint starts up, and the conversion result is displayed. In a computer environment where Word, Excel or PowerPoint is not installed, the scanned image is saved in one of the following formats when the conversion is completed: Scan to Word: RTF format (.rtf) Scan to Excel: XLS format (.xls)
  • Page 145 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 146 Actions (for Windows Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, the following window appears, and conversion starts.
  • Page 147: Storing Business Cards In Cardminder

    Actions (for Windows Users) ■ Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder. Blank pages are not removed even if the [Allow automatic blank page removal] is selected when you store scanned images of business cards in CardMinder.
  • Page 148 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 149 Actions (for Windows Users) Click the [Scan to CardMinder] icon. You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Manager links with CardMinder before scanning another document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
  • Page 150 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 151 Actions (for Windows Users) Load a business card in the ScanSnap. Load the business card so that the front side faces the ADF paper chute (cover). To scan multiple business cards, load them in a pile. Do not leave space between the side guides and business cards. Press the [Scan] button on the ScanSnap to start a scan.
  • Page 152: Saving Data In Sharepoint

    Actions (for Windows Users) ■ Saving Data in SharePoint This section explains how to save the scanned image in SharePoint or Office Live. To save a large file to SharePoint or Office Live, you may need to have the system administrator change the SharePoint or Office Live setting.
  • Page 153 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 154 Actions (for Windows Users) 2. Change the setting. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box. Click the [Scan to SharePoint] icon.
  • Page 155 Actions (for Windows Users) Save the scanned image. Saving to SharePoint 1. Select a folder in which you want to save the scanned image. 2. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified folder.
  • Page 156 Actions (for Windows Users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3.
  • Page 157 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 158 Actions (for Windows Users) Change the settings for [Scan to SharePoint] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SharePoint - Options] dialog box appears. 2. Change the setting. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 159 Actions (for Windows Users) Save the scanned image. Saving to SharePoint 1. Select a folder in which you want to save the scanned image. 2. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified folder.
  • Page 160 Actions (for Windows Users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3.
  • Page 161: Saving To Rack2-Filer

    Actions (for Windows Users) ■ Saving to Rack2-Filer This section explains how to save the scanned image as a PDF file in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately). Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/ bundled model or sold separately) is required to use this function.
  • Page 162 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 163 Actions (for Windows Users) 2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap - > Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap - > Rack2] dialog box to display Rack2-Filer Help.
  • Page 164 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 165 Actions (for Windows Users) Change the settings for [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [ScanSnap - > Rack2] dialog box appears. 2. Change the settings. In this dialog box, specify the destination to save the scanned image.
  • Page 166 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2-Filer in accordance with the settings specified in step For details about how to use Rack2-Filer, refer to the Rack2-Filer User’s Guide.
  • Page 167: Saving Documents To Evernote

    Actions (for Windows Users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.
  • Page 168 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 169 Actions (for Windows Users) 2. Change the settings. For details about the [Scan to Evernote - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Evernote - Options] dialog box. Click the [Scan to Evernote (Document)] icon.
  • Page 170 Actions (for Windows Users) If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a separate PDF file will be created from each JPEG file. The following window appears during file creation. If the [Convert to Searchable PDF] check box is selected in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote - Options] dialog box.
  • Page 171 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 172 Actions (for Windows Users) Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Evernote - Options] dialog box appears. 2.
  • Page 173 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, a separate PDF file will be created from each JPEG file if [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box.
  • Page 174: Saving Handwritten Notes To Evernote

    Actions (for Windows Users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.
  • Page 175 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 176 Actions (for Windows Users) If [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a separate JPEG file will be created from each page of the PDF file. The following window appears during file creation. Evernote for Windows starts up, and the JPEG file is saved to Evernote.
  • Page 177 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 178 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, a separate JPEG file will be created from each page of the PDF file if [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box.
  • Page 179: Saving Documents To Google Docs

    Actions (for Windows Users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. Scan to Google Docs is not supported on Windows 2000. You need to create a Google account (free). You need to have .NET Framework 3.0 installed in order to use this function.
  • Page 180 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to"Using the Quick Menu"...
  • Page 181 Actions (for Windows Users) 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not set your information in [Email] and [Password].
  • Page 182 Actions (for Windows Users) If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 3., the [Scan to Google Docs(TM)] dialog box appears. To continue, enter your e-mail address and password, and click the [OK] button. If the computer is shared with other users, do not select the [Save your account information.] check box in this dialog box.
  • Page 183 Actions (for Windows Users) Saving to Google Docs starts. Click the [Close] button to close the [Scan to Google Docs(TM)] dialog box when the saving is completed. If you select the [Close this window when save completes] check box above, the [Scan to Google Docs(TM)] dialog box will automatically close from next scanning on when the saving is completed.
  • Page 184 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 185 Actions (for Windows Users) Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM) - Options] dialog box appears. 2.
  • Page 186 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 3., the [Scan to Google Docs(TM)] dialog box appears when the scanning is completed.
  • Page 187 Actions (for Windows Users) Note that text recognition will be performed only on pages containing text which is not yet recognized. Saving to Google Docs starts. Click the [Close] button to close the [Scan to Google Docs(TM)] dialog box when the saving is completed. If you select the [Close this window when save completes] check box above, the [Scan to Google Docs(TM)] dialog box will automatically close from next scanning on when the saving is completed.
  • Page 188: Posting To Salesforce Chatter

    Actions (for Windows Users) ■ Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG Scan to Salesforce Chatter is not supported on Windows 2000. A Salesforce CRM license is required separately. ScanSnap Manager can link with the following Salesforce editions: - Unlimited - Enterprise...
  • Page 189 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 190 Actions (for Windows Users) 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] dialog box, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not set your information in [User Name], [Password] and [Security Token].
  • Page 191 Actions (for Windows Users) If you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] dialog box in step 3., the [Scan to Salesforce Chatter - Login] dialog box appears. To continue, enter your user name and password and click the [OK] button. Enter a security token if needed.
  • Page 192 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
  • Page 193 Actions (for Windows Users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.
  • Page 194 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 195 Actions (for Windows Users) Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Salesforce Chatter - Options] dialog box appears. 2.
  • Page 196 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. If you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] dialog box in step 3., the [Scan to Salesforce Chatter - Login] dialog box appears when the scanning is completed.
  • Page 197 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
  • Page 198 Actions (for Windows Users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.
  • Page 199: Saving Data To Your Sugarsync Folder

    Actions (for Windows Users) ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG Scan to SugarSync is not supported on Windows 2000. You need to have a SugarSync account.
  • Page 200 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 201 Actions (for Windows Users) 3. Click the [OK] button to close the [Scan to SugarSync - Options] dialog box. Click the [Scan to SugarSync] icon. The [Scan to SugarSync] dialog box appears. If you clear the [Show preview] check box in step 3., scanned image is directly saved to your SugarSync folder.
  • Page 202 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help.
  • Page 203 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 204 Actions (for Windows Users) Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SugarSync - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SugarSync - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 205 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help.
  • Page 206: Saving Data To A Mobile Device

    Actions (for Windows Users) ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. Scan to Mobile is not supported on Windows 2000. Only one mobile device can be connected to the computer.
  • Page 207 Actions (for Windows Users) The following message appears when you first launch [Scan to Mobile]. Click the [OK] button to open the [Scan to Mobile - Basic] dialog box. In the [Scan to Mobile - Basic] dialog box, enter a password to connect to the mobile device. For details about other setting items, refer to the Scan to Mobile Help.
  • Page 208 Actions (for Windows Users) Automatic Linkage For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS). For details about automatic linkage with active applications, refer to "Automatic Linkage with Applications"...
  • Page 209 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. To enable automatic linkage with Scan to Mobile, press the [Scan] button on the ScanSnap and start a scan while Scan to Mobile is active (where this application is currently selected on the taskbar and the [Scan to Mobile] dialog box is brought to front).
  • Page 210 Actions (for Windows Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 211 Actions (for Windows Users) 2. Change the setting. For details about the [Scan to Mobile - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Mobile - Options] dialog box. Click the [Scan to Mobile] icon.
  • Page 212 Actions (for Windows Users) The [Scan to Mobile] dialog box appears. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide (iOS). When the connection is established, the [Scan to Mobile] dialog box appears showing the mobile device that is currently connected to the computer.
  • Page 213 Actions (for Windows Users) Click the [Close] button to close the [Scan to Mobile] dialog box when the sending of the scanned image is completed. The [Scan to Mobile] dialog box closes automatically when the mobile device is disconnected from the computer.
  • Page 214 Actions (for Windows Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 215 Actions (for Windows Users) Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Mobile - Options] dialog box appears. 2. Change the setting. For details about the [Scan to Mobile - Options] dialog box, refer to the ScanSnap Manager Help.
  • Page 216 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The [Scan to Mobile] dialog box appears on the computer when the scanning is completed. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide (iOS).
  • Page 217 Actions (for Windows Users) Click the [Close] button to close the [Scan to Mobile] dialog box when the sending of the scanned image is completed. The [Scan to Mobile] dialog box closes automatically when the mobile device is disconnected from the computer.
  • Page 218: Using The Scansnap In Various Ways

    Using the ScanSnap in Various Ways (for Windows Users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting.
  • Page 219 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. When you select [Simplex scan] from the Right-Click Menu, scanning is performed in simplex mode even if [Duplex Scan (Double-sided)] is specified for [Scanning side] in the [Scanning] tab.
  • Page 220: Scanning Color Documents In Gray Or Black & White

    Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup dialog box, the ScanSnap automatically recognizes whether the scanned document is color, gray or black &...
  • Page 221: Scanning Color Documents In High Compression

    Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Color Documents in High Compression The ScanSnap can save image data of color documents in high compression mode. You can scan large quantities of color documents in high compression mode and save them as a compact PDF file.
  • Page 222 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The scanned document is saved as highly compressed color image data.
  • Page 223: Deleting Blank Pages From The Scanned Image

    Using the ScanSnap in Various Ways (for Windows Users) ■ Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically delete blank pages from a scanned image. For example, when you scan a mixed batch of double-sided and single-sided documents in duplex mode, the images are generated without the back sides of the single-sided documents (blank pages).
  • Page 224 Using the ScanSnap in Various Ways (for Windows Users) Select the [Allow automatic blank page removal] check box. Click the [OK] button to close all open dialog boxes. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
  • Page 225: Correcting Skewed Character Strings

    Using the ScanSnap in Various Ways (for Windows Users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. Up to +/-5 degrees of skew can be corrected.
  • Page 226 Using the ScanSnap in Various Ways (for Windows Users) Select the [Correct skewed character strings automatically] check box. Click the [OK] button to close all open dialog boxes. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
  • Page 227: Correcting The Orientation Of Scanned Images

    Using the ScanSnap in Various Ways (for Windows Users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches.
  • Page 228 Using the ScanSnap in Various Ways (for Windows Users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] dialog box appears. Select the [Allow automatic image rotation] check box. Click the [OK] button to close all open dialog boxes. Load a document in the ScanSnap.
  • Page 229: Scanning Documents Of Different Widths Or Lengths In One Batch

    Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch. To scan documents of different widths or lengths in one batch, change the settings in the following procedure.
  • Page 230 Using the ScanSnap in Various Ways (for Windows Users) Select an item other than [Check Length] in [Multifeed Detection]. If you scan documents of different widths or lengths in one batch with [Check Length] selected, documents will be detected as multifeeds and scanning cannot be performed. Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection.
  • Page 231 Using the ScanSnap in Various Ways (for Windows Users) Make sure that all documents are placed above the pick roller. Otherwise, some documents will not be picked. Pick roller's width Adjust the side guides to the widest document in the batch. Carefully load small documents that cannot reach the side guide straight into the ADF paper chute (cover).
  • Page 232: Scanning Documents Larger Than A4/Letter Size

    Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, 11 × 17 in. and B4 size using the Carrier Sheet. By folding the document in half and scanning in duplex mode, the two sides are merged into a single image.
  • Page 233 Using the ScanSnap in Various Ways (for Windows Users) Select [one double-page spread image] in [Save as] and click the [OK] button. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. In the [Scanning side] drop-down list in the [Scanning] tab, select [Duplex Scan (Double-sided)] and click the [OK] button.
  • Page 234 Using the ScanSnap in Various Ways (for Windows Users) Place the document inside the Carrier Sheet. 1. Fold the document in half so that the sides to be scanned are facing out. Fold it tightly and smooth out any creases. 2.
  • Page 235 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. Both sides of the document are scanned and saved as one double-page spread image. There may be a line or a gap appearing between the front and back side images. Also when you scan thick papers, images on both left and right may skew towards each other from the top.
  • Page 236: Scanning Documents Such As Photographs And Clippings

    Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Documents Such as Photographs and Clippings Using the Carrier Sheet allows you to scan documents that can be damaged quite easily such as photographs, or non-standard size documents that are difficult to load directly such as clippings.
  • Page 237 Using the ScanSnap in Various Ways (for Windows Users) Select [two separate images (front and back)] in [Save as] and click the [OK] button. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [OK] button to close the ScanSnap setup dialog box. Place the document inside the Carrier Sheet.
  • Page 238 Using the ScanSnap in Various Ways (for Windows Users) Place the end with the black and white pattern as the leading edge in the direction of the arrow. Set the back side of the document facing towards you. Secure the Carrier Sheet with the side guides to avoid skewing.
  • Page 239 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. Scanned image is saved. The scanned image is output at the center of the page in the size specified in the [Paper size] drop-down list of the [Carrier Sheet Settings] dialog box.
  • Page 240: Long Page Scanning

    Using the ScanSnap in Various Ways (for Windows Users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Load a document in the ScanSnap. For details about documents that can be loaded, refer to "How to Load Documents"...
  • Page 241 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap for 3 seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.
  • Page 242: Saving Scanned Images In Multiple Pdf Files

    Using the ScanSnap in Various Ways (for Windows Users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
  • Page 243 Using the ScanSnap in Various Ways (for Windows Users) Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. In duplex mode, two pages (front/back) are created per document.
  • Page 244: Creating Searchable Pdf Files

    Using the ScanSnap in Various Ways (for Windows Users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. Select [Scan Button Settings] from the Right-Click Menu.
  • Page 245 Using the ScanSnap in Various Ways (for Windows Users) Select the [Convert to Searchable PDF] check box. The following message appears. Click the [OK] button to close the dialog box. Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected.
  • Page 246 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. Text recognition is performed on the scanned image and a searchable PDF file is created. It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step Scanned images of the following types of documents (characters) may not be recognized correctly.
  • Page 247: Automatically Setting Keywords For Pdf Files

    Using the ScanSnap in Various Ways (for Windows Users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
  • Page 248 Using the ScanSnap in Various Ways (for Windows Users) Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Bad example 1: Bad example 2: Good example: (does not cover the entire section) (unevenly colored) Do not mark more than ten sections per page.
  • Page 249 Using the ScanSnap in Various Ways (for Windows Users) In the [File format] drop-down list in the [File option] tab, select [PDF (*.pdf)]. It is recommended that you select [Better] or [Best] for [Image quality] in the [Scanning] tab of the ScanSnap setup dialog box. Select the [Set the marked text as a keyword for the PDF file] check box.
  • Page 250 Using the ScanSnap in Various Ways (for Windows Users) Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
  • Page 251 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. Text recognition is performed on marked character strings and a PDF file is created with the keywords added. It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step Scanned images of the following types of documents (characters) may not be recognized correctly.
  • Page 252: Setting Document Open Passwords For Pdf Files

    Using the ScanSnap in Various Ways (for Windows Users) ■ Setting Document Open Passwords for PDF Files You can set Document Open passwords for PDF files when saving the image data as PDF files. Once you set a password for a PDF file, the password-protected PDF files cannot be opened by anyone except the person who knows the password.
  • Page 253 Using the ScanSnap in Various Ways (for Windows Users) Select the [Set a password for PDF file] check box. To set a different password per scan Clear the [Use a fixed password] check box. You can set a different password per scan.
  • Page 254 Using the ScanSnap in Various Ways (for Windows Users) To use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You do not have to set a password every time a document is scanned.
  • Page 255 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. When the [Use a fixed password] check box is cleared in step 3., the following dialog box appears after scanning is completed. Type in the same password in the [Password] and [Confirm] fields, and then click the [OK] button.
  • Page 256: Using The Scansnap (For Mac Os Users)

    Using the ScanSnap (for Mac OS Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations ....... . . 257 How to Perform a Scan .
  • Page 257 ScanSnap Manager Icon and Operations (for Mac OS Users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon appears in the Dock to indicate that ScanSnap Manager is running. The icon automatically appears in the Dock when Mac OS starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
  • Page 258: Scansnap Manager Menu

    Opens the ScanSnap Manager Help. Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). About ScanSnap Manager Displays the [ScanSnap Manager - Version Information] window. Preferences Displays the [ScanSnap Manager - Preferences] window.
  • Page 259 ScanSnap Manager Icon and Operations (for Mac OS Users) Item Function Keep in Dock (*) Adds the ScanSnap Manager icon to the Dock. Open at Login (*) Automatically launches ScanSnap Manager when Mac OS is started up. Show in Finder (*) Displays the contents of the [ScanSnap] folder by using the Finder.
  • Page 260: Profile Menu

    ScanSnap Manager Icon and Operations (for Mac OS Users) ■ Profile Menu This menu appears when you click the ScanSnap Manager icon Available profiles are displayed in the Profile menu. Click Profile menu example Select a profile in the Profile menu before you perform scanning. Documents are scanned according to the scan settings of the selected profile.
  • Page 261 How to Perform a Scan (for Mac OS Users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation Turn on the computer. The ScanSnap Manager icon appears in the Dock when Mac OS starts up. If the ScanSnap Manager icon is not displayed, select [Applications] and double- click [ScanSnap] →...
  • Page 262 How to Perform a Scan (for Mac OS Users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 263 How to Perform a Scan (for Mac OS Users) The [Recommended] button is selected in default. For details about the default settings when using the Quick Menu, refer to the ScanSnap Manager Help. You cannot change the settings for the [Recommended], [Small File], and [High Quality] buttons.
  • Page 264 How to Perform a Scan (for Mac OS Users) In the Quick Menu, click the icon of the application to link with ScanSnap Manager. The selected application starts up. To specify which applications to display/hide in the Quick Menu, or change the display order of the applications, refer to "Quick Menu Settings"...
  • Page 265 How to Perform a Scan (for Mac OS Users) Application Description Scan to Google Docs(TM) You can save PDF files created from the scanned images to (*1) Google Docs. For details about how to continue the process after you select this item, refer to "Saving Documents to Google Docs"...
  • Page 266 How to Perform a Scan (for Mac OS Users) You cannot start scanning when the Quick Menu is displayed. Either select an icon from the Quick Menu and finish the process, or close the Quick Menu before you perform the next scan.
  • Page 267 How to Perform a Scan (for Mac OS Users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 268 How to Perform a Scan (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Press the [Scan] button on the ScanSnap to start a scan. The [Scan] button setting is [Duplex Scan (Double-sided)] in default.
  • Page 269 How to Perform a Scan (for Mac OS Users) To select an application to link with ScanSnap Manager in the Quick Menu after scanning is completed, refer to "Using the Quick Menu" (page 262). When the [Set the marked text as a keyword for the PDF file] or the [Convert to Searchable PDF] checkbox is selected in the [File option] tab, the application starts after text recognition has been performed on the scanned image.
  • Page 270 How to Perform a Scan (for Mac OS Users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window which appears during scanning.
  • Page 271 How to Perform a Scan (for Mac OS Users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. From Finder, select [Applications] and double-click [ScanSnap] →...
  • Page 272 Configuring ScanSnap Manager (for Mac OS Users) Configuring ScanSnap Manager This section explains how to set scan settings, how to add, change and delete profiles, automatic linkage with applications and windows displayed during scanning. ■ Quick Menu Settings You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.
  • Page 273 Configuring ScanSnap Manager (for Mac OS Users) Specify which applications to display in the Quick Menu. Showing or Hiding Application Icons Select the checkbox to display the application in the Quick Menu. To display all the applications in the Quick Menu, click the [Restore Default] button. Display Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window.
  • Page 274 Configuring ScanSnap Manager (for Mac OS Users) The applications are displayed in the order shown below in the Quick Menu and in the [Applications to Show/Hide] window. Click the [OK] button to close the [Applications to Show/Hide] window. The applications to be displayed in the Quick Menu and their display order are set.
  • Page 275 Configuring ScanSnap Manager (for Mac OS Users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup window depending on your intended use. Configure the scan settings in the following procedure. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 276 Configuring ScanSnap Manager (for Mac OS Users) Change the scan settings in each tab. The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help. [Application] tab - Application to be used with the ScanSnap [Save] tab - Folder in which scanned image is saved - File name used for saving the scanned image...
  • Page 277 Configuring ScanSnap Manager (for Mac OS Users) [Paper] tab - Paper size of documents (paper size selection, Carrier Sheet settings) - Whether to detect multifeed [Compression] tab - File size of the scanned image (compression rate) Scan settings vary depending on the scanning method. For details about items that can be set, refer to "Setting Items With/Without the Quick Menu"...
  • Page 278 Configuring ScanSnap Manager (for Mac OS Users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] pop-up menu in the ScanSnap setup window or from the Profile menu. To use a profile, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
  • Page 279 Configuring ScanSnap Manager (for Mac OS Users) Adding Profiles Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 258). The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox if it is selected. Configure the scan settings in each tab.
  • Page 280 Configuring ScanSnap Manager (for Mac OS Users) Select [Add Profile] from the [Profile] pop-up menu. The [Add new profile] window appears. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] pop-up menu in the ScanSnap setup window.
  • Page 281 Configuring ScanSnap Manager (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Up to 20 profiles can be saved including the [Standard] profile. You can change the display order of profiles except for the [Standard] profile. 1.
  • Page 282 Configuring ScanSnap Manager (for Mac OS Users) Changing Profile Settings Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 258). The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox if it is selected. Select a profile from the [Profile] pop-up menu.
  • Page 283 Configuring ScanSnap Manager (for Mac OS Users) When you finish changing the settings for the selected profile, click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
  • Page 284 Configuring ScanSnap Manager (for Mac OS Users) Renaming Profiles Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 258). The [ScanSnap Manager - Profile Management] window appears. If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
  • Page 285 Configuring ScanSnap Manager (for Mac OS Users) Type in a new name. The profile is renamed. Click the [ ] button to close the [ScanSnap Manager - Profile Management] window. A message window appears. Click the [Apply] button.
  • Page 286 Configuring ScanSnap Manager (for Mac OS Users) Deleting Profiles Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 258). The [ScanSnap Manage - Profile Management] window appears. If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
  • Page 287 Configuring ScanSnap Manager (for Mac OS Users) Click the [Apply] button.
  • Page 288 Configuring ScanSnap Manager (for Mac OS Users) ■ Automatic Linkage with Applications When one of the following applications is active (application menu appears in the menu bar), scanning documents by pressing the [Scan] button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled.
  • Page 289 Configuring ScanSnap Manager (for Mac OS Users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears. The [ScanSnap Manager - Image scanning and file saving] window consists of the following: Scan status Scan settings Save completed...
  • Page 290 Configuring ScanSnap Manager (for Mac OS Users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] window in the following procedure. Select [Help] → [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 291 Actions (for Mac OS Users) Actions The ScanSnap has functions useful in your office work available as Actions. Actions allow you to: Share the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an e- mail message automatically created with the path stated.
  • Page 292 Actions (for Mac OS Users) Save scanned documents to a mobile device. Scanned image file is saved to a connected mobile device. You can access the saved files through linkage with an application that can view PDF or JPEG files. The following are explanations on how to use Actions.
  • Page 293 Actions (for Mac OS Users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others.
  • Page 294 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 295 Actions (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to Folder] window, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
  • Page 296 Actions (for Mac OS Users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
  • Page 297 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 298 Actions (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Press the [Scan] button on the ScanSnap to start a scan. The [Scan to Folder] window appears when the scanning is completed. Check the scanned image in the preview area.
  • Page 299 Actions (for Mac OS Users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
  • Page 300 Actions (for Mac OS Users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. The e-mail program configured in Mail when you select [Mail] menu → [Preferences] → [General] button → [Default email reader] is used as the e-mail program to link with ScanSnap Manager.
  • Page 301 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 302 Actions (for Mac OS Users) Click the [Scan to E-mail] icon. The [Scan to E-mail] window appears. If you clear the [Show preview] checkbox of the [Scan to E-mail - Options] window in step 3., the [Scan to E-mail] window is not displayed. An e-mail message window appears with the file attached.
  • Page 303 Actions (for Mac OS Users) Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. You cannot start scanning after the Quick Menu is displayed and before the [Scan to E-mail] window is closed. Close the [Scan to E-mail] window before scanning the next document.
  • Page 304 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 305 Actions (for Mac OS Users) Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to E-mail - Options] window appears. 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help.
  • Page 306 Actions (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Up to ten files can be attached to an e-mail message. When you scan more than one document with the scan settings shown below, multiple files are created.
  • Page 307 Actions (for Mac OS Users) Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. You cannot start scanning when the [Scan to E-mail] window is displayed. Close the window before scanning the next document. Do not move, delete or rename the scanned image in other applications when the [Scan to E-mail] window is displayed.
  • Page 308 Actions (for Mac OS Users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions.
  • Page 309 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 310 Actions (for Mac OS Users) Click the [Scan to Print] icon. The [Print] window appears. Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
  • Page 311 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 312 Actions (for Mac OS Users) Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Print - Options] window appears. 2. Change the setting. For details about the [Scan to Print - Options] window, refer to the ScanSnap Manager Help.
  • Page 313 Actions (for Mac OS Users) Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
  • Page 314: Converting Into Word/Excel Documents

    Actions (for Mac OS Users) ■ Converting into Word/Excel Documents This section explains how to convert the scanned image into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. The following applications must be installed in your computer in order to perform text- recognition: - ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word...
  • Page 315 Actions (for Mac OS Users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications.
  • Page 316 Actions (for Mac OS Users) The following parameters may not be reproduced as they are in the original document. It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecognized characters: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript...
  • Page 317 Actions (for Mac OS Users) You can change the settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window. Select the [Applications] → [ABBYY FineReader for ScanSnap] → [FineReader for ScanSnap Preferences]. Then, select [FineReader for ScanSnap] menu → [Preferences] to display the following window.
  • Page 318 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 319 Actions (for Mac OS Users) The Word or Excel file is saved in one of the following formats: Scan to Word: RTF format (.rtf) Scan to Excel: XLS format (.xls)
  • Page 320 Actions (for Mac OS Users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 321 Actions (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32).
  • Page 322: Storing Business Cards In Cardiris

    Actions (for Mac OS Users) ■ Storing Business Cards in Cardiris This section explains how to store business card images and the related information in Cardiris. For details about the procedure to scan and manage business cards in Cardiris using or without using the Quick Menu, refer to the following: Using the Quick Menu (→...
  • Page 323 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 324 Actions (for Mac OS Users) You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Manager links with Cardiris before scanning another document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
  • Page 325 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 326 Actions (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a business card in the ScanSnap. Load the business card so that the front side faces the ADF paper chute (cover). To scan multiple business cards, load them in a pile.
  • Page 327 Actions (for Mac OS Users) Check the scanned card image and the text recognition result. Card style button Card image [Export] button Output format button Card toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.
  • Page 328 Actions (for Mac OS Users) Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure. Do not exit Cardiris when setup or message window is open. Click the output format button or select [Settings] →...
  • Page 329 Actions (for Mac OS Users) Click the [Export] button or select [Process] → [Export All Cards] on the menu bar. The text recognition result of all scanned business cards in the card toolbar is registered in the Address Book. Select [Cardiris for ScanSnap] → [Quit Cardiris for ScanSnap] on the menu bar to quit Cardiris.
  • Page 330: Storing Scanned Images In Iphoto

    Actions (for Mac OS Users) ■ Storing Scanned Images in iPhoto This section explains how to store the scanned image in iPhoto. For details about the procedure to scan and store the scanned image in iPhoto using or without using the Quick Menu, refer to the following: Using the Quick Menu (→...
  • Page 331 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 332 Actions (for Mac OS Users) Check the scanned image stored in iPhoto. The scanned image is also saved in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto. Delete this file if unnecessary.
  • Page 333 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 334 Actions (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Press the [Scan] button on the ScanSnap to start a scan. The [iPhoto] window appears when the scanning is completed. Check the scanned image stored in iPhoto.
  • Page 335 Actions (for Mac OS Users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.
  • Page 336 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 337 Actions (for Mac OS Users) Click the [Scan to Evernote (Document)] icon. You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Evernote before scanning the next document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
  • Page 338 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 339 Actions (for Mac OS Users) Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Evernote (Document) - Options] window appears. 2.
  • Page 340 Actions (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, a separate PDF file will be created from each JPEG file if [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window.
  • Page 341 Actions (for Mac OS Users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.
  • Page 342 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 343 Actions (for Mac OS Users) When you select [PDF(*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup window, a four-digit serial number is automatically added to the name of the file which is saved to Evernote. e.g.
  • Page 344 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 345 Actions (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, a separate JPEG file will be created from each page of the PDF file if [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup window.
  • Page 346 Actions (for Mac OS Users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. You need to create a Google account (free). For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu, refer to the following: Using the Quick Menu (→...
  • Page 347 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 348 Actions (for Mac OS Users) If the computer is shared with other users, do not set your information in [Email] and [Password]. Otherwise, other users will be able to log into Google Docs automatically. It is recommended to set only [Email] in this window, and type in the password every time.
  • Page 349 Actions (for Mac OS Users) If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created from each JPEG file. The following window appears during file creation. If you select the [Convert to Searchable PDF] checkbox in the [Scan to Google Docs(TM) - Options] window in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] window.
  • Page 350 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 351 Actions (for Mac OS Users) Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM) - Options] window appears. 2.
  • Page 352 Actions (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32).
  • Page 353 Actions (for Mac OS Users) If you select the [Convert to Searchable PDF] checkbox in the [Scan to Google Docs(TM) - Options] window in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] window. The following window appears during text recognition.
  • Page 354 Actions (for Mac OS Users) ■ Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG A Salesforce CRM license is required separately. ScanSnap Manager can link with the following Salesforce editions: - Unlimited - Enterprise For details about the procedure to post to Salesforce Chatter using or without using the Quick...
  • Page 355 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 356 Actions (for Mac OS Users) Click the [Scan to Salesforce Chatter] icon. If you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] window in step 3., the [Scan to Salesforce Chatter - Login] window appears. To continue, enter your user name and password and click the [OK] button.
  • Page 357 Actions (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
  • Page 358 Actions (for Mac OS Users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed. If you select the [Close this window when posting completes] checkbox above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed.
  • Page 359 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 360 Actions (for Mac OS Users) Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Salesforce Chatter - Options] window appears. 2.
  • Page 361 Actions (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Press the [Scan] button on the ScanSnap to start a scan. If you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] window in step 3., the [Scan to Salesforce Chatter - Login] window appears when the scanning is completed.
  • Page 362 Actions (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
  • Page 363 Actions (for Mac OS Users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed. If you select the [Close this window when posting completes] checkbox above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed.
  • Page 364 Actions (for Mac OS Users) ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG You need to have a SugarSync account. You need to have SugarSync Manager for Mac 1.9.29 or later installed in order to use this function.
  • Page 365 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 366 Actions (for Mac OS Users) Click the [Scan to SugarSync] icon. The [Scan to SugarSync] window appears. If you clear the [Show preview] checkbox in step 3., scanned image is directly saved to your SugarSync folder. Check the scanned image in the preview area. In the [Scan to SugarSync] window, you can rename the file and specify your SugarSync folder.
  • Page 367 Actions (for Mac OS Users) Click the [Save] button. The scanned image is saved to your SugarSync folder. You cannot start scanning after the Quick Menu is displayed and before the [Scan to SugarSync] window is closed. Close the [Scan to SugarSync] window before scanning the next document.
  • Page 368 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 369 Actions (for Mac OS Users) Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SugarSync - Options] window appears. 2. Change the setting. For details about the [Scan to SugarSync - Options] window, refer to the ScanSnap Manager Help.
  • Page 370 Actions (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to SugarSync] window, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] window, refer to the ScanSnap Manager Help.
  • Page 371 Actions (for Mac OS Users) ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. Only one mobile device can be connected to the computer. You need to have ScanSnap Connect Application installed in the mobile device in order to use this function.
  • Page 372 Actions (for Mac OS Users) The following message appears when you first launch [Scan to Mobile]. Click the [OK] button to open the [Scan to Mobile - Basic] window. In the [Scan to Mobile - Basic] window, enter a password to connect to the mobile device. For details about other setting items, refer to the ScanSnap Manager Help.
  • Page 373 Actions (for Mac OS Users) Automatic Linkage For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS). For details about automatic linkage with active applications, refer to "Automatic Linkage with Applications"...
  • Page 374 Actions (for Mac OS Users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide (iOS). When the connection is established, the [Scan to Mobile] window appears on the computer, showing the mobile device that is currently connected to the computer.
  • Page 375 Actions (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. To enable automatic linkage with Scan to Mobile, press the [Scan] button on the ScanSnap and start a scan while Scan to Mobile is active (the Scan to Mobile menu appears on the menu bar).
  • Page 376 Actions (for Mac OS Users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
  • Page 377 Actions (for Mac OS Users) Click the [Scan to Mobile] icon. You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Manager links with [Scan to Mobile] before scanning another document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
  • Page 378 Actions (for Mac OS Users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide (iOS). When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer.
  • Page 379 Actions (for Mac OS Users) Without Using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
  • Page 380 Actions (for Mac OS Users) Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Mobile - Options] window appears. 2. Change the setting. For details about the [Scan to Mobile - Options] window, refer to the ScanSnap Manager Help.
  • Page 381 Actions (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. The [Scan to Mobile] window appears on the computer when the scanning is completed. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide (iOS).
  • Page 382 Actions (for Mac OS Users) When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window. Click the [Send] button to send the image to the mobile device. For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS).
  • Page 383 Actions (for Mac OS Users) Saving an Existing File to a Mobile Device For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide (iOS). From Finder, select [Applications] and double-click [ScanSnap] → [Scan to Mobile].
  • Page 384 Actions (for Mac OS Users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide (iOS). When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer.
  • Page 385 Actions (for Mac OS Users) Select a PDF or JPEG file to save to the mobile device, and click the [Open] button. The file is sent to the mobile device from the computer. When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window.
  • Page 386 Using the ScanSnap in Various Ways (for Mac OS Users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting.
  • Page 387 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
  • Page 388 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup window, ScanSnap Manager automatically recognizes whether the scanned document is color, gray or black &...
  • Page 389 Using the ScanSnap in Various Ways (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Press the [Scan] button on the ScanSnap to start a scan. Scanned image is saved in gray or black &...
  • Page 390 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically delete blank pages from a scanned image. For example, when you scan a mixed batch of double-sided and single-sided documents in duplex mode, the images are generated without the back sides of the single-sided documents (blank pages).
  • Page 391 Using the ScanSnap in Various Ways (for Mac OS Users) Select the [Allow automatic blank page removal] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
  • Page 392 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. Up to +/-5 degrees of skew can be corrected.
  • Page 393 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. Select the [Correct skewed character strings automatically] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window.
  • Page 394 Using the ScanSnap in Various Ways (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Press the [Scan] button on the ScanSnap to start a scan. Scanned image is saved with skewed character strings corrected.
  • Page 395 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches.
  • Page 396 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. Select the [Allow automatic image rotation] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window.
  • Page 397 Using the ScanSnap in Various Ways (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 32). Press the [Scan] button on the ScanSnap to start a scan. The scanned image is saved in correct orientation.
  • Page 398 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch. To scan documents of different widths or lengths in one batch, change the settings in the following procedure.
  • Page 399 Using the ScanSnap in Various Ways (for Mac OS Users) Select an item other than [Check Length] in [Multifeed Detection]. If you scan documents of different widths or lengths in one batch with [Check Length] selected, documents will be detected as multifeeds and scanning cannot be performed. Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection.
  • Page 400 Using the ScanSnap in Various Ways (for Mac OS Users) 2. Place the documents at the center of the ADF paper chute. Make sure that all documents are placed above the pick roller. Otherwise, some documents will not be picked. Pick roller's width Adjust the side guides to the widest document in the batch.
  • Page 401 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, 11 × 17 in. and B4 size using the Carrier Sheet. By folding the document in half and scanning in duplex mode, the two sides are merged into a single image.
  • Page 402 Using the ScanSnap in Various Ways (for Mac OS Users) Select [one double-page spread image] in [Save as] and click the [OK] button. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. In the [Scanning side] pop-up menu in the [Scanning] tab, select [Duplex Scan (Double-sided)] and click the [Apply] button.
  • Page 403 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Place the document inside the Carrier Sheet. 1. Fold the document in half so that the sides to be scanned are facing out. Fold it tightly and smooth out any creases.
  • Page 404 Using the ScanSnap in Various Ways (for Mac OS Users) Place the end with the black and white pattern as the leading edge in the direction of the arrow. Secure the Carrier Sheet with the side guides to avoid skewing. Press the [Scan] button on the ScanSnap to start a scan.
  • Page 405 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Documents Such as Photographs and Clippings Using the Carrier Sheet allows you to scan documents that can be damaged quite easily such as photographs, or non-standard size documents that are difficult to load directly such as clippings.
  • Page 406 Using the ScanSnap in Various Ways (for Mac OS Users) Select [two separate images (front and back)] in [Save as] and click the [OK] button. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
  • Page 407 Using the ScanSnap in Various Ways (for Mac OS Users) Place the end with the black and white pattern as the leading edge in the direction of the arrow. Set the back side of the document facing towards you. Secure the Carrier Sheet with the side guides to avoid skewing. Press the [Scan] button on the ScanSnap to start a scan.
  • Page 408 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Load a document in the ScanSnap. For details about documents that can be loaded, refer to "Documents for Scanning"...
  • Page 409 Using the ScanSnap in Various Ways (for Mac OS Users) Press the [Scan] button on the ScanSnap for 3 seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.
  • Page 410 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
  • Page 411 Using the ScanSnap in Various Ways (for Mac OS Users) Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. In duplex mode, two pages (front/back) are created per document.
  • Page 412 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. Select [Settings] from the ScanSnap Manager menu.
  • Page 413 Using the ScanSnap in Various Ways (for Mac OS Users) Select the [Convert to Searchable PDF] checkbox. The following message appears. Click the [OK] button to close the window. Language Select the language. Japanese, English, French, German, Italian, Spanish, Russian, and Portuguese can be selected.
  • Page 414 Using the ScanSnap in Various Ways (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. Text recognition is performed on the scanned image and a searchable PDF file is created. It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step Scanned images of the following types of documents (characters) may not be recognized correctly.
  • Page 415 Using the ScanSnap in Various Ways (for Mac OS Users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
  • Page 416 Using the ScanSnap in Various Ways (for Mac OS Users) Do not mark more than ten sections per page. For the following documents, marked sections cannot be recognized and set as keywords: - Color documents such as catalogues or pamphlets - Documents in which two or more colors are used for marking - Documents containing colors other than for marking (pens other than highlight pens are used or the document is stained)
  • Page 417 Using the ScanSnap in Various Ways (for Mac OS Users) In the [File format] pop-up menu in the [File option] tab, select [PDF (*.pdf)]. It is recommended that you select [Better] or [Best] for [Image quality] in the [Scanning] tab of the ScanSnap setup window.
  • Page 418 Using the ScanSnap in Various Ways (for Mac OS Users) Select the [Set the marked text as a keyword for the PDF file] checkbox. Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
  • Page 419 Using the ScanSnap in Various Ways (for Mac OS Users) Target pages Select [First page] to perform text recognition and set a keyword for the PDF file only for the first page, and [All pages] for all pages. Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
  • Page 420: Saving Two Files Or Pages Into One Double-Page Spread Image

    Using the ScanSnap in Various Ways (for Mac OS Users) ■ Saving Two Files or Pages into One Double-Page Spread Image With Page Merger, you can merge two JPEG files, two single-page PDF files, or two pages of a multi-page PDF file vertically or horizontally. The merged file or page is saved as a single double-page spread image.
  • Page 421: Troubleshooting

    Troubleshooting For details about how to resolve problems such as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Manager Help. Select [Help] → [Troubleshooting] in the Right-Click Menu. Select [Help] → [Troubleshooting] in the ScanSnap Manager menu.
  • Page 422: Daily Care

    Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap. The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm. Be careful not to drop the ScanSnap when carrying it.
  • Page 423: Cleaning Materials

    *1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used. To obtain these products, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
  • Page 424: Cleaning The Outside Of The Scansnap

    Cleaning the Outside of the ScanSnap Cleaning the Outside of the ScanSnap Clean the outside of the ScanSnap in the following procedure. How to perform cleaning Unplug the cables from the ScanSnap. Clean the outside of the ScanSnap with a dry cloth, or a cloth moistened with Cleaner F1/mild detergent.
  • Page 425: Cleaning The Inside Of The Scansnap

    Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, the inside of the ScanSnap should be cleaned every 1000 sheets scanned. Note that this guideline varies depending on the types of documents you scan.
  • Page 426 Cleaning the Inside of the ScanSnap How to perform cleaning Unplug the power cable from the AC outlet. Pull the ADF release catch to open the ADF top section. ADF paper chute (cover) ADF top section ADF release catch Clean the following locations with a cloth moistened with Cleaner F1. Do not use water or mild detergent to clean the inside of the ScanSnap.
  • Page 427 Cleaning the Inside of the ScanSnap Pad assy (× 1, located on the ADF top section) Gently wipe the rubber pads downwards. Be careful not to get your hand or the cloth caught on the pick spring (metal part). Glass (× 2, one on the ADF top section and one on its opposite side) Gently wipe the dirt and dust off the surface of the glass sections.
  • Page 428 Cleaning the Inside of the ScanSnap Clean the feed roller and the eject roller with a cloth moistened with Cleaner F1. Do not use water or mild detergent to clean the inside of the ScanSnap. It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with moderate quantity.
  • Page 429 Cleaning the Inside of the ScanSnap Close the ADF top section. ADF paper chute (cover) ADF top section It clicks when it returns to its original position. Confirm that the ADF top section is completely closed. Otherwise, paper jams or other feeding errors may occur.
  • Page 430: Consumables

    Consumables This chapter explains about the consumable part numbers, replacement cycles and how to replace the consumables. WARNING Before you replace the consumables, you must turn off the ScanSnap and unplug the cables to avoid the risk of fire or electric shock. To avoid injuries, do not place internal parts of the scanner (e.g.
  • Page 431: Part Numbers And Replacement Cycle Of Consumables

    Note that the suggested replacement cycles are guidelines for using A4 (80 g/m² [20 lb]) wood-free paper, as these cycles vary depending on the type of documents scanned. Only use the specified consumables. To purchase the consumables, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
  • Page 432 Part Numbers and Replacement Cycle of Consumables You can check the status on each consumable part in the following procedure. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70). The [ScanSnap Manager - Check consumable status] dialog box appears.
  • Page 433: Replacing The Pad Assy

    Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy in the following procedure. Unplug the power cable from the ScanSnap. Remove all documents from the ADF paper chute (cover). Pull the ADF release catch to open the ADF top section. ADF paper chute (cover) ADF top section ADF release...
  • Page 434 Replacing the Pad Assy Attach a new pad assy. ADF top section Pad assy Confirm that the pad assy is attached properly. Otherwise, paper jams or other feeding errors may occur. Close the ADF top section. ADF paper chute (cover) ADF top section It clicks when it returns to its original position.
  • Page 435 Replacing the Pad Assy Reset the consumable counter. 1. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70). The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for [PAD ASSY Count]. A confirmation message appears.
  • Page 436 Replacing the Pad Assy 1. Select [Check consumable status] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 258). The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for [PAD ASSY Count]. A confirmation message appears.
  • Page 437: Replacing The Pick Roller

    Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller in the following procedure. Unplug the power cable from the ScanSnap. Remove all documents from the ADF paper chute (cover). Pull the ADF release catch to open the ADF top section. ADF paper chute (cover) ADF top section ADF release...
  • Page 438 Replacing the Pick Roller Remove the sheet guide. Hold the pickup tabs on both ends, and lift it up and away. Pickup tab Pickup tab Sheet guide Rotate the bushing (left). Pick roller Bushing Shaft...
  • Page 439 Replacing the Pick Roller Remove the pick roller with its shaft. Gently lift the left part of the pick roller shaft (about 5 mm), move it towards the left, and then pull it out. Shaft Pick roller The area around the pick roller may get dirty due to paper dust, and cause scan errors. Wipe the dirt off with a cloth moistened with Cleaner F1 to prevent such errors.
  • Page 440 Replacing the Pick Roller Remove the pick roller from its shaft. Pull out the shaft as you lift the retaining clip. Retaining clip Shaft Pick roller Lifting the retaining clip with your fingernail may hurt or damage your fingernail. Use a paper clip or something alike if you have trouble lifting it up. Attach a new pick roller on the shaft.
  • Page 441 Replacing the Pick Roller Attach the shaft. Insert the right end of the shaft into the slot, and lower the other end gradually. Shaft Pick roller Rotate the bushing (left) to lock the shaft. Pick roller Bushing Shaft Confirm that the pick roller is installed properly. Otherwise, paper jams or other feeding errors may occur.
  • Page 442 Replacing the Pick Roller Attach the sheet guide. Hold the pickup tabs on both ends, and attach the sheet guide. Pickup tab Pickup tab Sheet guide It clicks when the pickup tabs are released. Confirm that the sheet guide is attached properly. Otherwise, paper jams or other feeding errors may occur.
  • Page 443 Replacing the Pick Roller Reset the consumable counter. 1. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70). The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for [PICK ROLLER Count]. A confirmation message appears.
  • Page 444 Replacing the Pick Roller 1. Select [Check consumable status] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 258). The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for [PICK ROLLER Count]. A confirmation message appears.
  • Page 445: Appendix

    Appendix This appendix explains how to update ScanSnap Manager, how to uninstall the software, setting items with/without the Quick Menu, how to purchase the Carrier Sheet and the ScanSnap installation specifications. Updating ScanSnap Manager ......... . 446 Uninstalling the Software .
  • Page 446: Updating Scansnap Manager

    This section explains how to update ScanSnap Manager. For details about updates of the software bundled with the ScanSnap, visit the following web page: http://scansnap.fujitsu.com/g-support/en/ ■ Updating in Windows Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly.
  • Page 447 Updating ScanSnap Manager Click the [Yes] button. If a later version of ScanSnap Manager (update) is available, a confirmation message appears. If the latest version of ScanSnap Manager is already installed, the message below appears. Click the [OK] button to close the message. Click the [Yes] button.
  • Page 448 Updating ScanSnap Manager Click the [Install] button. When you click the [Information] button, Internet Explorer which displays information about the latest update for ScanSnap Manager opens. Installation starts, and the ScanSnap Manager installer starts up. Follow the instructions on the screen to continue with the installation.
  • Page 449: Updating In Mac Os

    Updating ScanSnap Manager ■ Updating in Mac OS Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly. It is necessary to have a browser with Internet access to perform the update. Select [Help] → [Online Update] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
  • Page 450 Updating ScanSnap Manager Click the [Yes] button. The program is downloaded, and a confirmation message appears. Select [Quit] from the ScanSnap Manager menu to exit ScanSnap Manager. Click the [Install] button. When you click the [Information] button, a web browser which displays information about the latest update for ScanSnap Manager opens.
  • Page 451: Uninstalling The Software

    Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. For details about installation, refer to "Installing the Software" (page 38). ■ Uninstalling in Windows This section explains how to uninstall the following software: ScanSnap Manager ScanSnap Organizer CardMinder...
  • Page 452 Uninstalling the Software Select the software to uninstall. To uninstall ScanSnap Manager Select [ScanSnap Manager]. To uninstall ScanSnap Organizer Select [ScanSnap Organizer]. To uninstall CardMinder Select [CardMinder]. To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap (TM) 4.1]. To uninstall Evernote for Windows Select [Evernote].
  • Page 453: Uninstalling In Mac Os

    Uninstalling the Software ■ Uninstalling in Mac OS This section explains how to uninstall the following software: ScanSnap Manager (→ page 453) ABBYY FineReader for ScanSnap (→ page 454) Cardiris (→ page 455) Evernote for Mac (→ page 456) ScanSnap Manager Turn on the computer and log in as a user with Administrator privileges.
  • Page 454: Abbyy Finereader For Scansnap

    Uninstalling the Software ABBYY FineReader for ScanSnap Turn on the computer and log in as a user with Administrator privileges. Exit ABBYY FineReader for ScanSnap if it is running (select [(Application name)] → [Quit FineReader for ScanSnap] from the menu bar). One of the following application names is displayed on the menu bar: FineReader for ScanSnap Scan to Excel...
  • Page 455 Uninstalling the Software Cardiris Turn on the computer and log in as a user with Administrator privileges. Exit Cardiris if it is running (select [Cardiris for ScanSnap] → [Quit Cardiris for ScanSnap] from the menu bar). From Finder, select [Applications] → [Cardiris for ScanSnap], and drag the [Cardiris for ScanSnap] folder into the Trash.
  • Page 456 Uninstalling the Software Evernote for Mac Turn on the computer and log in as a user with Administrator privileges. Exit Evernote if it is running (select [Evernote] → [Quit Evernote] from the menu bar). If the Evernote icon ( ) is displayed on the right side of the menu bar, click the icon and select [Quit] from the menu that appears.
  • Page 457: Setting Items With/Without The Quick Menu

    Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences.
  • Page 458 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Using Without Using Setting Item the Quick Menu the Quick Menu Application Application NA (*1) Scan to Folder Scan to E-mail Scan to Picture Folder Scan to Print Rack2-Filer Scan to SharePoint Preview...
  • Page 459 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Using Without Using Setting Item the Quick Menu the Quick Menu Scanning Scanning side Duplex Scan (Double-sided) Simplex Scan (Single-sided) Continue scanning after current scan is finished Option Brightness (Black and White scanning only) Setting for text only document Allow automatic blank page removal...
  • Page 460 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Using Without Using Setting Item the Quick Menu the Quick Menu Paper Paper size Automatic detection A4 (210 × 297 mm) A5 (148 × 210 mm) A6 (105 × 148 mm) B5 (JIS) (182 ×...
  • Page 461: Purchasing/Cleaning The Carrier Sheet

    ScanSnap Carrier Sheet 5 sheets PA03360-0013 The Carrier Sheet should be replaced approximately every 500 scans. However, replace it if damage or dirt is noticeable. To purchase the Carrier Sheet, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
  • Page 462: Cleaning The Carrier Sheet

    Purchasing/Cleaning the Carrier Sheet ■ Cleaning the Carrier Sheet As you keep using the Carrier Sheet, dirt and dust will accumulate on the surface and the inside. Clean the Carrier Sheet regularly because it may result in scanning errors. How to perform cleaning Gently wipe the dirt and dust off the surface and the inside of the Carrier Sheet with a cloth moistened with Cleaner F1/mild detergent.
  • Page 463: Installation Specifications

    Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap. Item Specification Outer dimensions (Width × Depth × Height) Minimum: 292 × 159 × 158 (mm) / 11.5 × 6.3 × 6.2 (in.) (when the ADF paper chute (cover) is closed) Maximum: 292 ×...
  • Page 464: About Maintenance

    About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product. Do not perform repairs on this scanner.
  • Page 465: Index

    Index copy ........124 Windows ABBYY FineReader for Mac OS ......... 308 ScanSnap ........39 , 43 , 58 correct skewed character strings actions Windows ........226 Windows ........106 Mac OS ......... 393 Mac OS ......... 291 ....... 20 ADF paper chute (cover) ADF release catch .........
  • Page 466 Index installation ..........38 ......... 161 Rack2-Filer Rack2-Filer V5.0 Trial Version ....40 installing Adobe Acrobat ......... 55 Windows renaming profiles Mac OS ........... 66 ......... 96 Windows ......... 331 , 333 Mac OS ......... 284 iPhoto replacing the pad assy ......433 replacing the pick roller ......
  • Page 467 Index Scan to Salesforce Chatter ....... 190 , 194 Windows trial software .......... 53 Mac OS ......... 356 , 359 turning ON/OFF ..... 154 , 157 Scan to SharePoint ScanSnap ........27 Scan to SugarSync ....... 201 , 203 Windows Mac OS .........
  • Page 468 ScanSnap S1500/S1500M Operator's Guide P3PC-2432-05ENZ0 Issue date: January 2012 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product, and any claims by a third party. Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.

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